Home \ Government

Meet Our Town Manager

The Town Manager is responsible to the Board of Commissioners for administering all municipal affairs placed in his or her charge by them. He shall have the duties and powers as provided in the Town’s Charter.

Town Council

The Mayor and five Board of Commissioners are elected by the citizens of the Town of Farmville in November. The Mayor serves a two-year term while each of the Commissioners serves a four-year term.

John O. Moore

Mayor

Jamin Dixon

Commissioner

Brenda Elks

Commissioner

Alma Hobbs

Commissioner

703-919-1224

David Shackleford

Commissioner

252-753-3587

Bert Smith

Commissioner

Board Meetings

Town of Farmville Board of Commissioners hold a regular meeting on the first Monday of each month, except if a regular meeting day is on a legal holiday. If the meeting falls on a legal holiday, the meeting shall be held at a later date pending approval by the Board of Commissioners. Please check the calendar on the homepage for any amended meeting dates. The meeting is held in the Municipal Building Courtroom and begins at 6:30 p.m. Any individual or group who wishes to address the Town Board shall make a request to be on the agenda to the Town Manager. Citizens who would like to present any comments to the Board of Commissioners must sign in before 6:20 p.m. with the Town Clerk.

A copy of the board meeting schedule and minutes shall be filed with the Town Clerk.

2022 Council Meetings

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 3, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag lead by Luke Garner.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Upcoming events
    • 1st Friday in Farmville Celebration will be held on January 7, 2022 at 6:00 p.m. with music and then followed by fireworks at 7:00 p.m. The stores downtown will remain open later as well.
    • 150-Year Black Tie Gala will be held on Saturday, January 15, 2022
    • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.
  • Library Building will be closed January 8th and 10th due to moving shelves in the children’s area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Proclamation- Mayor Moore

  1. Human Trafficking and Awareness Month

Mayor Moore presented Melinda Sampson from Eastern Stop Human Trafficking Now with a proclamation declaring January, 2022 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Commissioner Elks.

Items for Consent

  1. Appointment of Fire Chief for 2022

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

  1. Appointment of Planning Board Member (ETJ)- Dana Harrell

To recommend appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as a member of the Farmville Planning Board/Board of Adjustment as the ETJ Representative.

On motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the Appointment of Tommy Brady as Fire Chief for the 2022 year
  • Approved the recommendation of appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as the ETJ Representation for the Farmville Planning Board/ Board of Adjustment

The motion carried unanimously.

Items for Discussion

  1. Resolution Declaring Personal Property As Surplus

Town Manager Hodgkins provided a list of personal property owned by the Town which is no longer in use and requested permission to sell this property using any means authorized by the NC General Statutes 106A-266, including private negotiation and sale, sealed bid, negotiated offer and upset bid, and public auction.

Commissioner Dixon made a motion to adopt Resolution (2022) 1538, Authorizing Town Manager to Dispose of Surplus Personal Property.  The motion carried unanimously.

  1. Discussion of Authorizing an Electric Customer Service Survey for the Town of Farmville

Town Manager Hodgkins stated that each year, ElectriCitites of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction.  Hodgkins stated that Farmville last participated in the study in 2018 and is due for an updated study along with several other communities in North Carolina.  He requested that the Board authorize ElectriCities and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.

On motion by Commissioner Elks, the Board authorized ElectriCitites and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.  The motion carried unanimously.

 

  1. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented a draft agenda for the Annual Planning Retreat for the Board’s review.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, a Farmville citizen, asked for the Board to provide CDBG information at the Retreat in order to inform citizens about the opportunity.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 7:10 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern over protection of children in the schools regarding COVID policy.  She also expressed that some of the young people were wondering if they were going to have a prom this year.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Budget calendar is provided in the agenda packet for review.
  • The plaque for Bobby Evans from the October fountain dedication has finally come in and the Town will be making plans to get it professionally mounted.
  • New website is complete and launch date is coming soon.
  • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to consider tabling Agenda item #6 until the March meeting so more information can be made available.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented with the removal of Agenda item #6.  The motion carried unanimously.

Public Hearings

  1. Rezone Property at the Intersection of May Boulevard and West Horne Avenue

      (Parcel #87736) from Highway Business (HBD) to Residential-5 (R-5)

Code Enforcement Director Paul Ellis stated that the public hearing was to receive input on a proposed request to rezone Parcel #87736 (0.49 of 2.51 acres) located at the corner of May Boulevard and West Horne Avenue from Highway Business (HBD) to Residential (R-5).

Mayor Moore opened the public hearing at 6:40 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2022) 990, Ordinance Amending Chapter 157, Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • December 6, 2021 – Closed Session
  • January 3, 2022- Regular Session
  1. Ordinance Amending the FY 2021/2022 Budget Ordinance – Library Department

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance to place funds received from the Albert and Nan Gray Monk Foundation into the Library Part-time Wages expenditure account to use for general operating expenses.

  1. Re-Appointment of Housing Authority Board Member – Karen Davis

To adopt a resolution re-appointing Karen Davis to the Farmville Housing Authority Board to serve another term.

On motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the December 6, 2021 closed session and the January 3, 2022 regular session
  • Adopted Ordinance (2022) 991, An Ordinance Amending the FY 2021/2022 Budget Ordinance – Library
  • Resolution (2022) 1539, Re-Appointing a Member to the Farmville Housing Authority Board – Karen Davis

The motion carried unanimously.

Items for Discussion

  1. Presentation of Audit Report for FY 2020/2021

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2021.

Mayor Moore thanked Mr. Parris for the audit report.

  1. Consideration of Revisions to the Farmville Public Library Code of Conduct

Tabled

  1. Resolution Approving State Water Reserve Application

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Drinking Water Reserve (SWWR) program (water system improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1540, Approving State Drinking Water Reserve Application.  The motion carried unanimously.

  1. Resolution Approving State Wastewater Reserve Application

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Wastewater Reserve (SWWR) program (sanitary sewer improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1541, Approving State Wastewater Reserve Application.  The motion carried unanimously.

  1. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

Town Manager Hodgkins requested adoption of an ordinance to close a portion of Main Street for the Dogwood Festival which will be held April 22-24, 2022.

Commissioner Elks made a motion to adopt Ordinance (2022) 992, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 22-24, 2022.  The motion carried unanimously.

  

  1. Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins stated that Commissioner Dixon has recently reported a conflict with the dates of the Board Retreat.  Hodgkins suggested alternate dates of February 28th and March 1st.  He added that on March 1st, the Board would have to hold the meeting at the Library location due to court activities this day.

Mayor Moore suggested moving both days of the retreat to the Library.

On motion by Commissioner Hobbs, the Board approved the Library Building as the location for the retreat and the dates to be February 28, 2022 and March 1, 2022, starting at 9:00 a.m. each day.  The motion carried unanimously.

 

Closed Session

On motion by Commissioner Elks, the Board adjourned into closed session at 7:23 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks and second by Commissioner Smith, the Board returned into regular session at 8:58 p.m.  The motion carried unanimously.

  

Citizen comments

Mayor Moore asked for citizen comments at this time.

Steven Hardy-Braz, a Farmville resident, thanked the Board for their continued progress towards developing/updating sidewalks in Farmville and to hopefully becoming completely ADA compliant in the future.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 9:06 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, March 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam, a Farmville resident.

Ms. Salaam expressed her concern about being charged for water she was not using and having to pay flat minimum rates.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Thanked the Board for the retreat and stated it was a success
  • Retail Electric Customer Satisfaction Survey is being conducted by ElectriCities. It is available on the Town’s website, and they will begin calling customers starting the middle of this month.
  • Branding discussions are ongoing

 

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2022.

 

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

 

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

 

 

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • February 7, 2022 – Regular Session
  • February 7, 2022- Closed Session
  1. Appointment of Dogwood Festival Committee Member- Laurie Williamson

To adopt a resolution appointing Laurie Williamson as a member of the Dogwood Festival Advisory Committee.

On motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the February 7, 2022 regular and closed session minutes
  • Adopted Resolution (2022) 1542, Appointing a Member to the Farmville Dogwood Festival Advisory Committee- Laurie Williamson

The motion carried unanimously.

 

Items for Discussion

  1. Consideration of Revisions to the Farmville Public Library Code of Conduct

Town Manager Hodgkins stated the Library is seeking approval for revisions to the current Code of Conduct Policy to make it less vague and more easily enforced by the Library staff.  Hodgkins stated that the current policy does not specify consequences for violating the Code of Conduct which makes it difficult for staff members.

On motion Commissioner Elks, the Board approved the revisions to the Library Code of Conduct Policy.  The motion carried unanimously.

 

  1. Consideration of Authorizing an Electric Utility Cost of Service Study Through ElectriCities

Town Manager Hodgkins stated that the last electric rate study was conducted in 2015 and the Town needs a new study to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.  Hodgkins informed the Board that he contacted ElectriCities, and they have provided a proposal outlining the proposed Scope of Services and cost of conducting the study.  He said United Financial Solutions (UFS) would be performing the study, which is the same firm that was commissioned to perform the study for Farmville in 2015.  Hodgkins stated that the cost of the study is $25,700 but the Town is eligible for an ElectriCities System Betterment Grant which will reduce the cost of the study by $5,000.

Commissioner Smith made a motion to approve the agreement with ElectriCities of North Carolina to secure the services of United Financial Solutions to provide a cost-of-service study, financial plan and rate design for Farmville’s Electric Utility.  The motion carried unanimously.

  1. Consideration of Changing the Meeting Time for Regular Commissioners

      Meetings

Town Manager Hodgkins stated some Board members have expressed an interest in holding the regular monthly Board of Commissioners meeting beginning at 5:30 p.m. to better accommodate the public that would like to attend immediately after work and Town Staff who are required to attend or otherwise may want to attend the meeting immediately after work.

On motion by Commissioner Elks, the Board approved the Board of Commissioners meeting time change from 6:30 p.m. to 5:30 p.m. start time, effective with the April 4, 2022 meeting.  The motion carried unanimously.

 

Citizen comments

Mayor Moore asked for citizen comments at this time.

 

There were no comments.

 

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:54 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes: