Council Meeting Archives

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 4, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards and Town Clerk Amy B. Johnson. Town Manager Hodgkins and Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

Public Works Director Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Smith.

Citizen Presentations

Mayor Moore recognized Demon Barnes, who owns a business at 3832 South Main Street in Farmville.

Mr. Barnes stated he has moved his car wash business to Main Street and would like to be able to sell his cars there as well. He asked for the Board’s consideration in regards to the current zoning issue preventing him from having his car lot.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The old HB Sugg School is now on the National Register of Historic Places

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2020.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to add:

• Agenda Item #12- Consideration of Extension of Emergency FLMA Leave for COVID Related Illness

Commissioner Elks made a motion to adopt the agenda as presented with the above addition. The motion carried unanimously.

Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore read and presented a proclamation for Human Trafficking and Awareness Month to Pam Strickland, from Eastern Stop Human Trafficking Now.

Public Hearings

2. Structure for Demolition- 4337 Thorne Street (Parcel #24888)

Code Enforcement Officer Paul Ellis requested approval to demolish the property located at 4337 West Thorne Street (Parcel #24888). Ellis stated that he had sent at least four certified letters to the responsible person for this property.

Mayor Moore opened the public hearing at 6:49 p.m.

Brenda Foreman expressed her desire to bring her mother’s property up to code and requested time to do so.

There being no other comments, Mayor Moore closed the public hearing at 7:01 p.m.

Commissioner Dixon made a motion to approve the request to demolish the building if not brought up to minimum housing standards within 90 days. The motion carried unanimously.

Items for Consent

3. Approval of Minutes- November 30, 2020 (Regular Session)

To approve the minutes from the following session(s):

• November 30, 2020 regular session

4. Ordinance Amending the FY 2020/2021 Budget Ordinance – Police Donation

To adopt an ordinance amending the FY 2020/2021 to adjust revenue and expenditure accounts for the receipt of a $5,000 donation from the Tabitha DeVisconti Trust given to the Police Department.

5. Ordinance Amending the FY 2020/2021 Budget Ordinance – Electric Surplus Sale

To adopt an ordinance amending the FY 2020/2021 to adjust revenue and expenditure accounts for the receipt of funds in the amount of $20,720.80 from the sale of copper to the NC Salvage Company.

6. Appointment of Fire Chief for 2021

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

7. Appointment of Planning Board Member – Tammy Matis

To adopt a resolution appointing Tammy Matis to serve as a member on the Planning and Zoning Board.

On motion by Commissioner Smith, the Board approved/adopted the following:

• Approved the November 30, 2020 regular session minutes
• Adopted Ordinance (2021) 969, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Police
• Adopted Ordinance (2021) 970, An Ordinance Amending the FY 2020/2021 Budget Ordinance – Electric
• Approved Appointment of Tommy Brady as Fire Chief
• Adopted Resolution (2021) 1498, Appointing Advisory Board Member- Farmville Planning Board- Tammy Matis

The motion carried unanimously.

Items for Discussion

8. Proposed Presentation of Service Weapons to Retired Police Chief Donnie Greene and Retired Sergeant Derek Ennis at the February Meeting

Interim Chief Jeffrey Spencer requested approval from the Board to present retired Chief Donnie Greene and retired Sergeant Derek Ennis their service weapons at the February Board meeting.

On motion by Commissioner Smith, the Board approved the Presentation of Sidearms at the February meeting. The motion carried unanimously.

9. Consideration of Extending the Temporary Moratorium on New Annual or One-Time Food Truck Permits

Planning Director Justin Oakes requested an extension for an additional 3 months on the temporary moratorium on new annual or one-time food truck permits. Oakes stated the grace period of existing permits expired on December 31^st.

After a general discussion, Commissioner Dixon made a motion to extend the 90-day moratorium on new annual and one-time food truck permits. The motion carried 4 to 1, with Commissioners Dixon, Hobbs, Smith and Shackleford voting in the affirmative and Commissioner Elks voting in the negative.

10. Appointment of Voting Delegate for NCLM Biennial Legislative and Policy Goals

Town Manager Hodgkins requested for the Board to designate a voting delegate to vote on NCLM legislative priorities for FY 2021-2022.

Commissioner Dixon made a motion to designate Commissioner Alma Hobbs as the voting delegate for the NCLM Biennium Policy Goals. The motion carried unanimously.

11. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins provided the Board with a draft agenda for the Annual Board of Commissioners Planning Retreat.

Mayor Moore asked for a 3-minute presentation from all the Town advisory boards to give a 6-month report on accomplishments along with future plans.

12. Consideration of Extension of Emergency FLMA Leave for COVID Related Illness

Town Manager Hodgkins stated the Emergency FLMA leave for COVID related illness expired on December 31^st of this year, which gave employees up to 80 hours of sick leave. He requested approval from the Town to extend this leave availability to employees who need it through March 31, 2021.

Commissioner Elks made a motion to extend the Emergency FLMA leave for COVID related illness under the Cares Act until March 31, 2021. The motion carried unanimously.

Commissioner Elks made a motion to make the extension retroactive to January 1, 2021. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Commissioner Elks thanked Wes Thomas and his department for cleaning up the town for the holidays. She added that everything looked good for the Home For The Holidays event and thanked all the Town employees for keeping everything running smoothly.

Mayor Moore noted that Farmville will be 150 years old in 2022 and that we would need ideas for a special event and suggestions on people who would be willing to serve on a planning committee. He also asked all Town employees to please wear their masks when entering Town Hall.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:56 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, March 1, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Public Works Director Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Town Board had a good and productive annual retreat and we are already proceeding with items discussed
• Two new Sculptures have arrived with one being replaced at the Community Center and one being placed at the new Library. The Library sculpture has been sponsored this year by the David Stowe family and the Arts Council

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following changes to the evening’s agenda:

• Removal of Agenda Item #5 – Consideration of Amendments to the Farmville Library Meeting Room Use Policy
• Removal of Agenda Item #6 – Consideration of Amendments to the Farmville Community Center Use Policy

Commissioner Smith made a motion to accept the above changes to the agenda. The motion carried unanimously.

Mayor Moore asked for a motion to accept the evening’s agenda.

Commissioner Hobbs made a motion to accept the agenda as presented with the approved changes. The motion carried unanimously.

Public Hearings

1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Day Care

Centers as a Special Exception in the Residential (R-15) District

Planning Director Justin Oakes requested approval of a proposed ordinance amendment to Chapter 157 of the Code of Ordinances. He stated this amendment would add Day Care Centers as a Special Exception in the R-15 Residential District.

Mayor Moore opened the public hearing at 6:39 p.m.

Lynda Kachman spoke in favor of being able to have the daycare center and what it would mean for Farmville.

There being no other comments, Mayor Moore closed the public hearing at 6:40 p.m.

Commissioner Dixon requested permission to abstain from voting due to having a conflict of interest.

Commissioner Elks made a motion to allow Dixon to abstain from voting. The motion carried unanimously.

Commissioner Elks made a motion to adopt Ordinance (2021) 974, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, Residential R-15, Special Exceptions, to Add Day Care Center. The motion carried unanimously.

Items for Discussion

2. Approval of Minutes- February 1, 2021 (Regular Session)

To approve the minutes from the following session(s):

• February 1, 2021 regular session

Commissioner Smith made a motion to approve the minutes from the February 1, 2021 regular session. The motion carried unanimously.

3. Presentation of Audit Report For FY 2019/2020

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2020.

Commissioner Smith made a motion to accept and approve the audit report as presented. Commissioner Hobbs seconded the motion. The motion carried unanimously.

4. Report by Farmville Chamber of Commerce and Visitors Center- Lori Drake

Lori Drake, Director for the Farmville Chamber of Commerce, gave the Board a brief presentation of what the Chamber has been doing to advertise Farmville and get more visitors into our town. She stated that they have been running ads and commercials, with Farmville also being featured in an ad in Our State magazine. Drake added that Farmville was featured on the Henry Hinton radio show as well. She stated the Chamber is in the process of revamping their website and mission statement, along with recruiting new members and having a “Farmville” license plate fundraiser to highlight the Town’s 150 year anniversary.

5. Consideration of Amendments to the Farmville Library Meeting Room Use Policy

Removed from agenda

6. Consideration of Amendments to the Farmville Community Center Use Policy

Removed from agenda

7. Consideration of an Agreement for Exhibition of Art Work with Pitt County Arts

Council

Town Manager Hodgkins stated the Town has participated in the outdoor sculpture program since 2018 and a new sculpture has been installed on an annual basis each year. He added due to liability concerns and for the protection of the art work, Pitt County Arts Council is requesting that each participating entity execute an agreement which formalizes this ongoing arrangement. Hodgkins stated the terms of the agreement are substantially the same as has been in practice, just now reduced to writing.

Commissioner Elks made a motion to approve the Agreement for Placement and Exhibition of Public Art on Public Properties in Farmville. The motion carried unanimously.

8. Consideration of Authorizing the Construction of a Splash Pad Structure on Park

Drive in the Vicinity of J.Y. Monk Park and the Boys and Girls Club

Recreation Director Diane White made a presentation to the Board requesting approval of a new community splash pad to be placed at the location of the former Farmville Public Pool, which is adjacent to the Boys and Girls Club. White provided a visual of what the splash pad will look like which was provided by Great Southern Recreation. She stated if approved and the construction plans stay on schedule, the splash pad will be open by July 2021.

Commissioner Elks made a motion to accept the plans and approve the addition of the splash pad. The motion carried unanimously.

9. Consideration of an Appointment to the Pitt County Human Relations

Commission

Mayor Moore stated the Pitt County Board of Commissioners has formed a new Human Relations Commission which will consist of 21 members, with 10 members designated as municipal representatives. Moore asked the Board to nominate him to serve as the representative for Farmville due to him feeling this was something dear to him.

Commissioner Smith made a motion to nominate Mayor John Moore to serve as Farmville’s representative. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 7:17 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, May 3, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

Code Enforcement Officer Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Shontae Hopkins, who resides at 4347 D Bakers Blvd in Farmville.

Ms. Hopkins expressed her concern over the failing technology and infrastructure in South Farmville. She asked for consideration of better internet service and mentioned the concept of data casting and stated many school districts are working with local governments to provide this service to aid in the future of education.

Mayor Moore recognized A. Salaam, a Farmville citizen.

Ms. Salaam talked about the freedom of movement and Tuscarora territory and stated “no resident of Farmville has any right to infringe on the basic human rights of other residents.”

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Steven Hardy-Braz informed the Board of the Annual Ride of Silence that will be held on May 19^th in Greenville. He also mentioned having a survey to advocate where your transportation issues are that need addressing.

Mayor Moore recognized Jaime Marcum, who resides at 4393 West Church Street.

Ms. Marcum spoke of the TNR program to help with the stray and feral cat issue in Farmville.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Farmville’s 150^th Birthday is coming up on Feb 12, 2022 and activities are being planned for this event to which a committee has been formed and they are working hard
• New Library opened on April 19^th and a formal dedication ceremony will be held on May 11^th
• May Museum is hosting a “Saturday in the Park” event on May 18^th in lieu of the annual Garden Party this year

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes.

With there being no changes, Mayor Moore asked for a motion to accept the evening’s agenda as presented.

Commissioner Smith made a motion to accept the agenda as presented. The motion carried unanimously.

Special Presentation

1. Special Recognition of 2021 Farmville Central Varsity Women’s Basketball Team

Mayor Moore recognized and presented a certificate to the Farmville Central Varsity Women’s Basketball Team for their 2021 season.

2. Special Recognition of 2021 Farmville Central Varsity Men’s Basketball Team

Mayor Moore recognized and presented a certificate to the Farmville Central Varsity Men’s Basketball Team for their 2021 season.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• April 5, 2021 – Regular Session

4. Approval of Audit Contract for Year Ended June 30, 2021

To approve the audit contract with Barrow, Parris and Davenport for the fiscal year ended June 30, 2021.

5. Resolution Honoring 2021 Farmville Central High Scholl Women’s Basketball

Team

To approve a resolution honoring the 2021 Farmville Central High School Women’s Basketball Team for being runner up for the NCHSAA 2A State Championship on March 6, 2021.

6. Resolution Honoring 2021 Farmville Central High Scholl Men’s Basketball

Team

To approve a resolution honoring the 2021 Farmville Central High School Men’s Basketball Team for winning the NCHSAA 2A State Championship on March 6, 2021.

7. Resolution Authorizing Sale of Surplus Personal Property from the Library

To adopt a resolution authorizing the sale of surplus personal property from the Library which is no longer in use.

8. Re-Appointment of Dogwood Festival Advisory Board Committee Member

To adopt a resolution re-appointing Fraley Greene to the Dogwood Festival Advisory

Committee.

9. Re-Appointment of Dogwood Festival Advisory Board Committee Member

To adopt a resolution re-appointing Kearney Long to the Dogwood Festival Advisory

Committee.

10. Re-Appointment of Dogwood Festival Advisory Board Committee Member

To adopt a resolution re-appointing Ricky Langley to the Dogwood Festival Advisory

Committee.

11. Re-Appointment of Dogwood Festival Advisory Board Committee Member

To adopt a resolution re-appointing Twana Wilkins to the Dogwood Festival Advisory

Committee.

12. Re-Appointment of Library Board Member

To adopt a resolution re-appointing Mary Morrison Dixon to the Library Advisory Board.

13. Re-Appointment of Library Board Member

To adopt a resolution re-appointing Kearney Long to the Library Advisory Board.

14. Re-Appointment of Library Board Member

To adopt a resolution re-appointing JoAnn Williford to the Library Advisory Board.

15. Appointment of Library Board Member- Latonya Nixon-Vines

To adopt a resolution appointing Latonya Nixon-Vines to the Library Advisory Board.

16. Re-Appointment of Planning Board Member- Frank Bradham

To adopt a resolution re-appointing Frank Bradham to the Planning Board.

17. Re-Appointment of Planning Board Member- John Spruill

To adopt a resolution re-appointing John Spruill to the Planning Board.

18. Re-Appointment of Recreation Advisory Board Member- Phillip Irvin

To adopt a resolution re-appointing Phillip Irvin to the Recreation Advisory Board.

19. Re-Appointment of Recreation Advisory Board Member- Wes Thomas

To adopt a resolution re-appointing Wes Thomas to the Recreation Advisory Board.

20. Appointment of Recreation Advisory Board Member- Chris Baker

To adopt a resolution appointing Chris Baker to the Recreation Advisory Board.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the April 5, 2021 Regular session
• Approved the audit contract with Barrow, Parris and Davenport for the fiscal year ended June 30, 2021
• Adopted Resolution (2021) 1503, Resolution Honoring the Farmville Central High School Women’s Basketball Team
• Adopted Resolution (2021) 1504, Resolution Honoring the Farmville Central High School Men’s Basketball Team
• Adopted Resolution (2021) 1505, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Resolution (2021) 1506, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Fraley Greene
• Adopted Resolution (2021) – 1507, Re-Appointing a Member to the Dogwood Festival Advisory Committee Kearney Long
• Adopted Resolution (2021) 1508, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Ricky Langley
• Adopted Resolution (2021) 1509, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Twana Wilkins
• Adopted Resolution (2021) 1510, Re-Appointing a Member to the Library Advisory Board – Mary Morrison Dixon
• Adopted Resolution (2021) 1511, Re-Appointing a Member to the Library Advisory Board – Kearney Long
• Adopted Resolution (2021) 1512, Re-Appointing a Member to the Library Advisory Board – JoAnn Williford
• Adopted Resolution (2021) 1513, Appointing a Member to the Library Advisory Board – Latonya Nixon-Vines
• Adopted Resolution (2021) 1514, Re-Appointing a Member to the Planning Board – Frank Bradham
• Adopted Resolution (2021) 1515, Re-Appointing a Member to the Planning Board – John Spruill
• Adopted Resolution (2021) 1516, Re-Appointing a Member to the Recreation Advisory Board – Phillip Irvin
• Adopted Resolution (2021) 1517, Re-Appointing a Member to the Recreation Advisory Board – Wes Thomas
• Adopted Resolution (2021) 1518, Appointing a Member to the Recreation Advisory Board – Chris Baker

Items for Discussion

21. Community Organization Funding Requests For FY 2021/2022 Budget

22. Renewal of Lease for Parking Lot on Church Street Adjacent to Farmville Public

Library

Town Manager Hodgkins stated the Town currently leases a parking lot adjacent to the Farmville Public Library for public use and the current lease agreement expires on June 30, 2021. He requested approval of the lease agreement that retains all of the terms from the original in 2011 except that it extends the lease term to June 30, 2026.

Commissioner Smith made a motion to renew the lease for another 5 years. The motion carried unanimously.

23. Consideration of Authorizing Purchase of New Banners for Downtown Farmville

Town Manager Hodgkins requested approval from the Board to purchase new banners for display in Downtown Farmville. He stated these banners have a patriotic theme and will be displayed after the Dogwood Festival through September to encompass most of the flag holiday months. Hodgkins added these banners will add color and interest to the downtown area and will be a source of pride for residents and merchants alike.

Commissioner Dixon made a motion to approve the banner purchase. The motion carried unanimously.

Commissioner Smith made a motion to approve the banner design #2. The motion carried unanimously.

24. Presentation of Town Manager’s Recommended Budget For FY 2021/2022,

Announcement of Budget Workshop Date, and Setting of Public Hearing

Town Manager Hodgkins presented the Board with a copy of the recommended budget for FY 2021/2022. He requested the Board to schedule a budget work session in May and to set the public hearing date for June 7, 2021.

On motion by Commissioner Hobbs, the Board set the date for the budget workshop for May 20, 2021 at 9:00 a.m. and the date for the budget public hearing for June 7, 2021. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

Jaime Marcum stated she is willing to sit on a committee to help with the feral cat issues and would like the Town to more formally address it.

Steven Hardy-Braz stated he had a generic Welcome to Farmville banner if the Town would like it for any celebration they are having. He also mentioned the need for ADA compliant sidewalk ramps.

Nia Summerville stated that she was previously the head of the NC Black Women’s Roundtable and now attends Kingdom Life Church since moving to Farmville. She spoke of youth challenges in the urban area since Covid-19.

Renee Ayers, a Farmville citizen who resides on South Pitt Street, spoke in support of the need for help on the feral cat issue and wants a stricter leash law for animals around town.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 8:06 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, June 7, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Brenda Elks; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson. Commissioner Jamin Dixon attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

Jeffery Fields, Youth Pastor at Salvation and Praise Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Jeffrey Fields.

Mr. Fields informed the Board of an upcoming event on June 19, 2021. He stated there will be a Bicycle Awareness Safety event to include a bike rodeo for the young children and a bike ride from the Town Hall to Salvation and Praise Church for individuals age 15 and older.

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Mr. Hardy-Braz expressed his concern over 2 sidewalk ramps that are not ADA compliant.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• New Patriotic Banners are being installed downtown as of today
• Community Health event, sponsored by Vidant Health and Town of Farmville, will take place on June 12, 2021, from 10:00 a.m. until 2:00 p.m. Location has been moved from the Town Commons to the Farmville Community Center due to weather.
• Our Independence Day Celebration will take place on July 3, 2021 from 6:00 p.m. until 9:30 p.m. with live music, food and fireworks on the Town Commons.
• Town of Farmville and Duck Rabbit Brewery will be featured in the 2022 ElectriCities Public Power Calendar.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes.

With there being no changes, Mayor Moore asked for a motion to accept the evening’s agenda as presented.

Commissioner Hobbs made a motion to accept the agenda as presented. The motion carried unanimously.

Special Presentation

Town Manager Hodgkins stated his would like to recognize two individuals for their life saving efforts in a very difficult situation. He stated their calm demeanor and skilled handling resulted in saving an individual from taking his own life. He asked to present Police Officer Jason Spencer and Police Chief Jeffrey Spencer with a Life Saving Pin and Certificate.

Mayor Moore stated this was the first time in the Town’s history that an award like this has been presented. He asked the Board for a motion to accept the awards being presented.

Commissioner Elks made a motion to accept the awards presented by the Town Manager to Jason Spencer and Jeffrey Spencer. The motion carried unanimously.

Town Manager Hodgkins recognized Police Officer Jason Spencer and Police Chief Jeffrey Spencer and presented each of them with a Life Saving Pin and Certificate.

Administer Oath of Office to Chief of Police

Town Clerk Amy Johnson administered the Oath of Office to Jeffrey Spencer, for the position of Police Chief for the Town of Farmville.

Mayor Moore asked for a brief pause in tonight’s meeting to take a few photos.

Public Hearing

1. FY 2021/2022 Budget Ordinance

Town Manager Hodgkins requested adoption the FY 2021/2022 Budget Ordinance. He stated all changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2021/2022 Budget at 6:53 p.m.

Steven Hardy-Braz further expressed his concern over the handicap access on sidewalks and making sure the Town is abiding by the Americans With Disabilities Act which addresses people with disabilities.

There being no further comments, Mayor Moore closed the public hearing at 7:00 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2021) 976, Town of Farmville Budget Ordinance for Fiscal Year 2021/2022. The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• May 3, 2021 – Regular Session
• May 20, 2021- Budget Workshop Session

3. Adoption of Ordinance Amending FY 2020/2021 Budget Ordinance

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to cover any over expenditures based on predicted June 30, 2021 balances.

4. Re-Appointment of Planning Board Member- J. D. Andrews

To adopt a resolution re-appointing J. D. Andrews as a member to the Farmville Planning Board.

5. Appointment of Planning Board Member- Shane Miller

To adopt a resolution appointing Shane Miller as a member to the Farmville Planning Board.

6. Re-Appointment of May Museum Advisory Committee Member- Michael Cable

To adopt a resolution re-appointing Michael Cable as a member to the May Museum and Park Commission.

7. Re-Appointment of May Museum Advisory Committee Member- Bob Newton

To adopt a resolution re-appointing Bob Newton as a member to the May Museum and Park Commission.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the May 3, 2021 regular session and the May 20, 2021 budget workshop session
• Adopted Ordinance (2021) 977, An Ordinance Amending the FY 2020/2021 Budget Ordinance
• Adopted Resolution (2021) 1519, Re-Appointing a Member to the Planning Board – J. D. Andrews
• Adopted Resolution (2021) 1520, Appointing a Member to the Planning Board – Shane Miller
• Adopted Resolution (2021) 1521, Re-Appointing a Member to the May Museum and Park Commission – Michael Cable
• Adopted Resolution (2021) 1522, Re-Appointing a Member to the May Museum and Park Commission – Bob Newton

The motion carried unanimously.

Items for Discussion

8. Renewal of Wastewater Treatment Plant Management and Maintenance Contract

Town Manager Hodgkins stated the Town currently contracts with Suez Water Environmental Services, Inc. to operate its wastewater treatment plant. He further stated the contract was up for renewal. Hodgkins presented a new contract which extends the existing relationship with Suez for another five years through July 31, 2026. He informed the Board the contract reflects an annual decrease of $6,087 over the term of the contract to reflect a transfer of responsibility for purchase of chemicals from Suez to the Town. Hodgkins stated both parties agreed to this change in responsibility a few months ago when the Town converted from a chorine and sulfur dioxide gas feed system to a liquid chlorination and dechlorination feed system.

Commissioner Hobbs made a motion to approve the new contract with Suez Water Environmental Services, Inc. to manage the operation of the Farmville Wastewater Treatment Plant. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:14 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, June 28, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Reverend Richard Darden offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen Presentations

Mayor Moore recognized Aisha Salaam, a Farmville citizen.

Ms. Salaam expressed her concern regarding public meetings and their availability to the public in all forms.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd
• National Night Out will be held on August 3^rd
• 150^th Year Celebration’s event calendar is coming soon
• Splash Pad construction is on schedule and a “soft” opening is planned for July 3^rd

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the following additions to the consent agenda:

• Agenda Item #8a – Dalton’s Cove Sanitary Sewer Improvements – Capital Project Budget Amendment
• Agenda Item #8b – Adoption of Ordinance Amending the Capital Project Budget for Construction of the New Library Building

On motion by Commissioner Elks, the Board approved the addition of the Dalton’s Cove Capital Project Budget Amendment. The motion carried unanimously.

On motion by Commissioner Smith, the Board approved the addition of the Ordinance Amendment for the Capital Project Budget for the Construction of the New Library Building. The motion carried unanimously.

Special Presentation

1. Proclamation for National Night Out in Farmville on August 3, 2021

Mayor Moore presented a proclamation supporting National Night Out in Farmville scheduled for August 3, 2021.

Public Hearing

2. Ordinance Amending Chapters 155: Subdivision Ordinance and Chapter 157:

Zoning Ordinance (NCGS 160D Development Ordinance Amendments)

Planning Director Justin Oakes stated that the new Chapter 160D of the North Carolina General Statutes consolidates current city and county enabling statutes for development regulations (now in Chapters 153A and 160A) into a single, unified chapter. Oakes requested adoption of the two presented ordinances to make the necessary amendments to meet NCGS 160D requirements.

Mayor Moore opened the public hearing at 6:55 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:56 p.m.

Commissioner Elks made a motion to adopt Ordinance (2021) 978, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 155, Subdivision Ordinance. The motion carried unanimously.

Commissioner Shackelford made a motion to adopt Ordinance (2021) 979, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 157, Zoning Ordinance. The motion carried unanimously.

3. Ordinance Amending Chapter 152: Flood Damage Prevention Ordinance

Planning Director Justin Oakes stated that the Town continues to participate in the National Flood Insurance Program Community Rating System (CRS). Oakes continued by stating that as a part of our participation in the CRS, the Town is required to participate in a 5-Year Site Visit conducted by state officials to ensure we remain in compliance with CRS standards. During this year’s site visit, Oakes said a few small but needed amendments to the Flood Damage Prevention Ordinance were identified. He said these amendments primarily deal with the elevation requirements of service facilities. He requested adoption of an ordinance to make these amendments.

Mayor Moore opened the public hearing at 7:01 p.m.

There being no further comments, Mayor Moore closed the public hearing at 7:02 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2021) 980, An Ordinance to Amend the Code of Ordinances, Title XV, Chapter 152, Flood Damage Prevention. The motion carried unanimously.

Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• June 7, 2021 – Regular Session

5. Re-Appointment of May Museum Advisory Committee Member – Poo Barnette

To adopt a resolution re-appointing Poo Barnette as a member of the May Museum and Park Commission.

6. Re-Appointment of May Museum Advisory Committee Member – Marion Stowe

To adopt a resolution re-appointing Marion Stowe as a member of the May Museum and Park Commission.

7. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring personal property currently owned by the Town, which is no longer in use, as surplus and authorizing the sale by methods available under NC General Statutes 160A-266.

8. Ordinance Amending the FY 2020/2021 Budget Ordinance- Year End

Adjustments

To adopt an ordinance amending the FY 2020/2021 Budget Ordinance to cover any final over expenditures made.

8a. Dalton’s Cove Sanitary Sewer Improvements

To adopt a resolution amending the Capital Project Budget Ordinance for Dalton’s Cove Subdivision due to project completion of the sanitary sewer extension.

8b. Adoption of Ordinance Amending the Capital Project Budget for Construction of

New Library Building

To adopt an ordinance amending the Capital Project Budget for Construction of the New Library Building.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the June 7, 2021 regular session
• Adopted Resolution (2021) 1523, Re-Appointing a Member to the May Museum and Park Commission – Poo Barnette
• Adopted Resolution (2021) 1524, Re-Appointing a Member to the May Museum and Park Commission – Marion Stowe
• Adopted Resolution (2021) 1525, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Ordinance (2021) 981, An Ordinance Amending the FY 2020/2021 Budget Ordinance
• Adopted Resolution (2021) 1526, Amending Capital Project Budget Ordinance, Contract No.1 – Sanitary Sewer Improvements, Dalton’s Cove Subdivision Sanitary Sewer Improvements
• Adopted Ordinance (2021) 982, An Ordinance Amending the Capital Project Budget for Construction of New Library Building

The motion carried unanimously.

Items for Discussion

9. Presentation of Latest Floor Plan and Rendering for New Fire Station

Headquarters- Davis Kane Architects

Jimmy Edwards, a representative from Davis Kane Architects, presented the latest floor plan design for the new Farmville Fire Department Headquarters.

Commissioner Smith made a motion to accept the latest design presented and move forward to the next stage in the design process for the new Farmville Fire Department headquarters. The motion carried unanimously.

10.Approval of Final Plat: Dalton’s Cove Subdivision – Phase 2

Planning Director Justin Oakes stated Houses BPR, LLC is requesting approval of the final plat for Phase 2 of Dalton’s Cove Subdivision. He further stated that the approval is needed to record the final plat which will allow addresses to be assigned and permits to be issued.

On motion by Commissioner Dixon, the Board approved the final plat for Phase 2 of Dalton’s Cove Subdivision. The motion carried unanimously.

11.Resolution Declaring Intention to Consider the Closure of Gregg Street Extension

Planning Director Justin Oakes stated that the Town has received a request to consider the closure of the proposed Gregg Street Extension. Oakes said the portion under consideration would extend from Birchwood Drive to the end of existing Gregg Street. He further said that the proposed extension crosses a property owned by the Town of Farmville, identified as Tax Parcel #81994, as well as a privately owned property identified as Tax Parcel #42788. Oakes also stated that the Town must publish the resolution once a week for four successive weeks prior to the hearing; send registered or certified mail notice to owners of property adjoining the public way; and post notice of the proposed closing in at least two places along the public way prior to the public hearing date.

Commissioner Smith made a motion to endorse and adopt Resolution (2021) 1527, A Resolution Declaring the Intention of the Town of Farmville Board of Commissioners to Consider the Closing of Gregg Street Extension. The motion carried unanimously.

12.Renewal of Lease for Parking Lot on Walnut Street Adjacent to Emmanuel

Episcopal Church and the Duke Building

Town Manager Hodgkins presented a lease renewal for the parking lot adjacent to the Farmville Public Library and the Episcopal Church. Hodgkins stated that the Town currently leases this lot for public use from Davis Enterprises. He further stated the terms of the 5-year lease agreement are the same, except for an increase in annual rent cost.

Commissioner Elks made a motion to approve the renewal of the lease agreement with Davis Enterprises for the parking lot adjacent to the Farmville Public Library and Episcopal Church. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 7:22 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel. The motion carried unanimously.

On motion by Commissioner Elks, the Board returned into regular session at 8:12 p.m. The motion carried unanimously.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 8:15 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, August 2, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Linda King offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore stated there were no citizen comments.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Farmville National Night Out scheduled for August 3, 2021 has been postponed due to inclement weather.
• Town website is in the process of being updated and it will be 100% funded by a grant received from ElectriCities.
• Clean Water State Revolving Fund has awarded Farmville with a $500,000 loan that will be 100% forgiven, for the Basin 5 area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

1. Public Hearing on Resolution Closing Gregg Street Extension

Planning Director Justin Oakes stated the public hearing was for the consideration of the proposed closure of Gregg Street Extension. Oakes stated this portion would extend from Birchwood Drive to the end of existing Gregg Street.

Mayor Moore opened the public hearing at 6:37 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:38 p.m.

Commissioner Elks made a motion to adopt Resolution (2021) 1528, Resolution of the Town of Farmville Board of Commissioners – Closing Gregg Street Extension. The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• June 28, 2021 – Regular Session
• June 28, 2021 – Closed Session

3. Resolution Accepting American Rescue Plan Funds From the US Government

To adopt a resolution accepting the receipt of American Rescue Plan Funds.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the June 28, 2021 regular and closed sessions
• Adopted Resolution (2021) 1529, A Resolution for Receiving Federal Funds Under the American Rescue Plan Act (ARPA)

The motion carried unanimously.

Items for Discussion

4. Award Contract for the Arts Council and Art Gallery Restroom Renovation Project Funded by the 2018 CDBG-NR Grant
Mike Barnette, from McDavid Associates, stated the Town received bids on April 21, 2021, for the 2018 CDBG-NR work at the Arts Council (Paramount Theater) and Annex. He explained that the project includes construction of ADA compliant restrooms in the Annex to serve the Theater facility and the design of construction of a gallery area and food serving facilities. Barnette stated that Farrior and Sons was the low bidder with a base bid of $395,000, of which $256,000 is the construction cost of the ADA compliant bathrooms and $139,000 is the construction cost of the gallery and food serving facilities. He recommended award of bid.

On motion by Commissioner Smith, the Board awarded the contract to Farrior & Sons, in the amount of $395,000, contingent on the four items listed:

1. FCAC securing site control through a lease with the DeVisconti Trust
2. Agreement between the Town and FCAC for access to the facilities to be finalized by the Town Manager
3. Contribution to the project by FCAC of $139,500 plus a 5% contingency prior to signing a construction agreement
4. CDBG-NR budget amendment approval by the funding agency

The motion carried unanimously.

On motion by Commissioner Smith, the Board authorized the Town Manager to approve the contract change orders. The motion carried unanimously.

5. Resolution Approving Financing Terms – Grapple Truck

Town Manager Hodgkins requested for the Board to adopt a resolution authorizing the financing of the grapple truck through BB&T. He stated the purchase of this truck was approved in the FY 21/22 Budget Ordinance for the Public Works Department.

On motion by Commissioner Elks, the Board adopted Resolution (2021) 1530, Resolution Approving Financing Terms – Grapple Truck. The motion carried unanimously.

6. Resolution Approving Financing Terms- Various Vehicles

Town Manager Hodgkins requested for the Board to adopt a resolution authorizing the financing of the various Town vehicles through BB&T. He stated the purchase of the following vehicles was approved in the FY 21/22 Budget Ordinance: (2) Patrol Vehicles for the Police, (1) Crew Cab Truck for Public Works, and (1) SUV and (1) Pickup Truck for Parks and Recreation.

On motion by Commissioner Hobbs, the Board adopted Resolution (2021) 1531, Resolution Approving Financing Terms – Various Vehicles. The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:55 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, August 30, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized John Spruill, a Farmville resident.

Mr. Spruill expressed his concern over trying to get new garbage cans from GFL.

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern about the need for pruning of trees in the yards of elderly citizens.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Introduced Angie Bates as the new Library Director
• 150-Year Celebration Committee continues to meet on a monthly basis and there is an auction scheduled as a part of this celebration on October 9, 2021.
• The development of the new Town website is in process and the site infrastructure skeleton is almost complete, with content development to begin next, and finally launch of website to happen in approximately 2 months.
• Town has received safety awards for this past year, with several departments receiving gold awards.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

1. Public Hearing – Structure for Demolition – 4425 West Moore Street

Code Enforcement Officer Paul Ellis requested permission from the Board to demolish the structure located at 4425 West Moore Street, Pitt County Parcel #03520. He stated at least four certified letters have been sent to the responsible person from this property. Ellis further stated the property will be demolished after ninety days from this date if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards.

Mayor Moore opened the public hearing at 6:38 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:39 p.m.

Commissioner Smith made a motion to adopt Ordinance (2021) 983, An Ordinance Directing The Building Official To Demolish The Property Herein Described As Being Dangerous And Unsafe And Directing That A Notice Be Placed Thereon, And That The Same May Not Be Occupied Until Demolished – 4425 West Moore Street (Parcel 032520). The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• August 2, 2021 – Regular Session

3. Adoption of Ordinance Amending FY 2021-2022 Budget Ordinance- Fire Department

To adopt an ordinance to amend the FY 2021/2022 Budget Ordinance in order to place funds received from insurance to repair the damage to the 2001 E-One Pumper into the Fire Department – Repairs/Maintenance Vehicles account to offset expenditures.

On motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 2, 2021 regular session
• Adopted Ordinance (2021) 984, An Ordinance Amending the FY 2021/2022 Budget Ordinance- Fire Department

The motion carried unanimously.

Items for Discussion

4. Resolution to Temporarily Close Main Street Between Wilson Street and Church Street for the 150 Year Celebration Auction
Town Manager Hodgkins stated that the Farmville 150 Year Celebration Committee is planning to hold an auction on October 9, 2021, in front of Woodside Antiques. He further stated that a portion of Main Street would need to be closed for this event in order to provide room for seating and display of auction items properly. Hodgkins requested adoption of a resolution to close the street per request by NCDOT.

On motion by Commissioner Dixon, the Board adopted Resolution (2021) 1532, A Resolution to Temporary Close Main Street Between Wilson Street and Church Street in Farmville, NC on October 9, 2021. The motion carried unanimously.

5. Update on Comprehensive Land Use Plan

Planning Director Justin Oakes provided an update on the current progress on the Comprehensive Land Use Plan. Oakes stated this was a year-long process that engages the public to hear their perspectives and feedback. He said work began in June with an initial meeting with Planning Staff, Department Heads and the Town Manager. Next, Oakes said the Planning staff provided the consulting team a tour of town, highlighting both successes and areas of concern. In July/August, Oakes stated the Planning Staff and Consultants held 5 stakeholder meetings, bringing in a variety of individuals from the community to provide their insights on what they perceive and see for the future of Farmville. After the stakeholder meetings, Oakes stated the first Steering Committee meeting was held, which served to set the groundwork for the development of the plan. In conclusion, Oakes said the planning process will shift to more public participation over the next two months and once that is complete, a second Steering Committee meeting will be held in November.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:55 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, October 4, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding. Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Carolyn Ward offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Jamin Dixon.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Switch to GUC water- experience discoloration- flushing current
• Project working w county development folks and pitt greene- partner w county on a shell building w minimum town cost
• Events- dedication to post office at 10 am Tuesday- 150 yr celebration auction sat – may museum oyster roast this Sunday- foundation dedicated former mayor evnas on sun oct 24 at 11:30

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had no changes to the evening’s agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

1. Rezone Property on South Fields Street in Farmville Corporate Park (Parcels #78627 and #05731 from Residential- Agricultural (RA-20) to Industrial District (ID)

Planning Director Justin Oakes stated the public hearing this evening was to receive citizen input on a proposed request to Rezone Parcel #78627 and Parcel #05731

Mayor Moore opened the public hearing at 6:40 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

Commissioner Smith made a motion to approve – The motion carried unanimously.

2. Rezone Property on South Fields Street in Farmville Corporate Park (Parcel #78626) from Residential- Agricultural (RA-20) to Industrial District (ID)Planning Director Justin Oakes requested

Public hearing done above

Commissioner Hobbs made a motion to approve. The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• August 30, 2021 – Regular Session

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the August 30, 2021 regular session

The motion carried unanimously.

Items for Discussion

4. Resolution to Remove the Routing of US 258 Business and Revise the Routing of NC 121 Within the Farmville Area
Town Manager Hodgkins stated

Steve Hamilton- NCDOT

Fix wording on resolution—*remove alternate**

On motion by Commissioner Elks, the Board adopted Resolution (2021) _____, A Resolution to Remove the Routing of US 258 Business and Revise the Routing of NC 121 Within the Town of Farmville. The motion carried unanimously.

5. Changes to Town Cemetery Policy

Public Works Director Wes Thomas

On motion by Commissioner Shackleford, the Board approved…..The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, 3609 South George St- flat sounds good- military- wes military does offer a flat option

Annie Tyson- Wallace St- thank you for removing the overgrowth- to wes

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:07 p.m. The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, November 1, 2021 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag. 

Citizen Presentations

Mayor Moore recognized Ryan Barlowe, who resides at 4346 West Church Street.

Mr. Barlowe spoke about the upcoming 150^th Anniversary Gala to be held in Farmville on January 15, 2022.  He stated tickets will be on sale next week at the Farmville Chamber of Commerce.

Mayor Moore recognized Kevin Lee, who resides at 4129 Jones Street.

Mr. Lee spoke about the success of the Farmville Ghost Walk this year and thanked the Board for all their support.  He stated the committee is already planning for next year’s event in hopes that it becomes an annual event.

Mayor Moore recognized Steven Hardy-Braz, who resides on North Greene Street in Farmville.

Mr. Hardy-Braz expressed his concern over the lack of handicap ramps on some sidewalks in town and how this denies those with disabilities from having equal access to sidewalks.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Update to Town website is making progress with estimated completion date around December 1^st
• Upcoming Events:
  • Christmas Tree Lighting- Friday, December 3^rd at 6:00 p.m.
  • Taste of Farmville – Friday, December 3^rd at 6:30 p.m.
  • Farmville Christmas Parade – Saturday, December 11^th at 10:30 a.m.
  • 2^nd Annual Tour of Lights – Saturday, December 11^th from 6:00 – 8:00 p.m.
  • Museum Christmas Tea – Sunday, December 12^th at 4:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated he had the following changes to the evening’s agenda:

• December Meeting Time Change
• NCDOT Street Closing Request for Taste of Farmville Event

On motion by Commissioner Hobbs, the Board approved the additions to the agenda.  The motion carried unanimously.

On motion by Commissioner Elks, the Board approved the evening’s agenda as presented with the above changes.  The motion carried unanimously.

Public Hearing

1. Structure for Demolition- 3314 North Pitt Street (Parcel #03520)

Code Enforcement Director Paul Ellis requested permission to demolish the structure located at 3314 North Pitt Street (Parcel #03520).  Ellis stated four certified letters had been sent to the responsible person for this property and if no action is taken by the owners to either remove the structure or bring it up to minimum housing standards, it will be demolished after ninety days from today, upon approval this evening.

Mayor Moore opened the public hearing at 6:44 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:45 p.m.

Commissioner Dixon made a motion to approve the request to begin the demolition process for the property located at 3314 North Pitt Street (Parcel #03520) by adopting Ordinance (2021) 987, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing That a Notice Be Placed Thereon, and That the Same May Not Be Occupied Until Demolished.  The motion carried unanimously.

2. Rezone Property on South Fields Street Between West Wilson Street and West Church Street (Parcel #18149) from Residential (R-8) to Residential (R-5)

Code Enforcement Director Paul Ellis stated the public hearing this evening was to receive public input on the rezoning of Parcel #18149 located along West Wilson Street from Residential (R-8) to Residential (R-5).

Commissioner Dixon requested permission to abstain from voting due to his involvement.

Commissioner Elks made a motion to allow Dixon to abstain from voting.  The motion carried unanimously.

Mayor Moore opened the public hearing at 6:47 p.m.

Chris Burti stated that he was a member of owner Granite Curb LLC and was glad to answer any questions regarding this property development.

Steven Hardy-Braz spoke in support of this development and suggested to consider reducing the speed on this street.

There being no further comments, Mayor Moore closed the public hearing at 6:49 p.m.

Commissioner Elks made a motion to approve the rezoning of Parcel #18149, by adopting Ordinance (2021) 988, Ordinance Amending Chapter 157 Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• October 4, 2021 – Regular Session

4. Adoption of Ordinance Amending FY 2021/2022 Budget Ordinance- Library Department

To adopt an ordinance to amend the FY 2021/2022 Budget Ordinance in order to place cash donations received into the Library Department – Children’s Program Supplies account to use for holiday programming at the Library, as requested by the donors.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the October 4, 2021 regular session
• Adopted Ordinance (2021) 989, An Ordinance Amending the FY 2021/2022 Budget Ordinance- Library Department

The motion carried unanimously.

Items for Discussion

5. Re-Appointment of Tree and Community Appearance Board Member – MarySteinbauer

Town Manager Hodgkins requested adoption of a resolution to re-appoint Mary Steinbauer to the Tree and Community Appearance Board.

On motion by Commissioner Smith, the Board adopted Resolution (2021) 1534, Re-Appointing a Member to the Tree and Community Appearance Commission – Mary Steinbauer.  The motion carried unanimously.

6. December Meeting Time Change

Town Manager Hodgkins requested that the time for the December 6^th Board meeting to be moved up to 5:00 p.m. so that the Board could also attend the Farmville Fire Department’s Christmas party that same evening.

Commissioner Elks made a motion to hold the December 6, 2021 meeting at 5:00 p.m., so the Board can also attend the Farmville Fire Department Christmas party later that same evening.  The motion carried unanimously.

7. NCDOT Street Closing Request for Taste of Farmville Event

Town Manager Hodgkins stated the Taste of Farmville event is scheduled for Friday, December 3^rd at 6:30 p.m.  He further stated that the Chamber is requesting for the Town to block off portions of downtown streets to vehicular traffic from 6:00 p.m. to 9:00 p.m. to enable visitors to safely move from store to store and for carriage rides to occur without impeding traffic.

Commissioner Smith made a motion to approve the street closure request and adopted Resolution (2021) 1535, A Resolution to Temporary Close Main Street Between Belcher Street and Church Street and A Portion of Wilson Street Between Joe Phillips Alley and Walnut Street in Farmville, NC on December 3, 2021.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.  

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 7:07 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, December 6, 2021 at 5:00 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:00 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore. 

Administer Oaths of Office

The Honorable Sara Beth Fulford Rhodes, Pitt County Clerk of Superior Court, administered the oaths of office to Mayor John O. Moore and to Commissioners Alma Hobbs and David Shackleford.

New Business

1. Election of Mayor Pro Tempore

Mayor Moore opened the floor for nominations for Mayor Pro Tempore.

Commissioner Elks made a motion to nominate Commissioner David Shackleford for Mayor Pro Tempore. Commissioner Hobbs seconded the motion. The motion carried unanimously.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Town website is almost complete with an estimated live date to be around the end of December
• Pitt County is having a public input session at the Farmville Library tomorrow evening at 6:00 p.m. The session will be pertaining to spending ideas for the County’s allocation of American Rescue Plan funding.
• Upcoming Events:
  • Farmville Christmas Parade – Saturday, December 11^th at 10:30 a.m.
  • Day of Prayer is Saturday, December 11^th at 6:00 p.m.
  • 2^nd Annual Tour of Lights – Saturday, December 11^th from 6:00 – 8:00 p.m.
  • Museum Christmas Tea – Sunday, December 12^th at 4:00 p.m.

Financial Report

2. Presentation of Financial Report

Finance Director Amy Johnson provided the financial report for the month of November, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

3. CDBG-I Sanitary Sewer Grant Closeout

Mike Barnette, from McDavid Associates, stated the Town received a CDBG-I Grant from the Division of Water Infrastructure to replace aged sewer collection lines in the Basin 5 area on June 17, 2019.  He further stated that the sewer lines replaced were located on Cotton, Moore, George, Zeno and Walnut Streets.  Mr. Barnette reported that the project is now complete and the final step to allow closeout of the project is to conduct a public hearing to receive public comment and to authorize the Mayor to approve the minutes of the public hearing.  He reported that the program expended $1,559,797.95 of CDBG-I funds and no local funds were needed for this project.  Mr. Barnette also reported that the expenditures were within the existing budget and the finance officer is authorized by the original budget document to make the needed changes.

Mayor Moore opened the public hearing at 5:13 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:14 p.m.

Commissioner Dixon made a motion to authorize Mayor John Moore to approve and sign the minutes of the public hearing when completed by the Town Clerk.  The motion carried unanimously.

Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• November 1, 2021 – Regular Session

5. Appointment of Dogwood Festival Advisory Committee Member – Donnie Greene

To adopt a resolution appointing Donnie Greene to the Dogwood Festival Advisory Committee.

On motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the November 1, 2021 regular session
• Adopted Resolution (2021) 1536, A Resolution Appointing a Member to the Dogwood Festival Advisory Committee – Donnie Greene

The motion carried unanimously.

Items for Discussion

6. Subdivision Plat- The Cottages on Wilson    

Planning Director Justin Oakes stated that RFD Investments, LLC is requesting approval of the Subdivision Plat for The Cottages on Wilson Street.  Oakes continued by stating that final approval by the Board of Commissioners is needed in order to record the Final Plat, allowing addresses to be assigned and building permits to be issued.

Randy Randolph, owner of RFD Investments, LLC, briefly went over plans for the subdivision as well as covenants.  He also stated there would be an HOA.

Commissioner Dixon requested permission to abstain from voting due to a conflict of interest.

On motion by Commissioner Hobbs, the Board allowed Dixon to abstain from voting. The motion carried unanimously.

Commissioner Smith made a motion to accept the subdivision plat for The Cottages on Wilson Street. The motion carried 4 to 0, with Commissioner Dixon abstaining.

7. Update on Fire Department Headquarters Project- Davis Kane Architects

Jimmy Edwards from Davis Kane Architecture, provided an update on the latest information on the design process of the new Fire Station, including a site plan, floor plan and a building rendering.

8. Personnel Policy Amendment

Town Manager Hodgkins stated that a recent change in NC State law has necessitated an amendment to our Town Employee Personnel Policy to delete language that is in direct conflict with this newly enacted law by the NC General Assembly.  He stated that the change will eliminate the Town’s requirement that new employees wait six months before being enrolled in the NC Local Government Retirement System and instead, employees will now be enrolled on their start date with the Town.

Commissioner Dixon made a motion to approve the Personnel Policy amendment as presented. The motion carried unanimously.

9. Pay and Classification Study

Town Manager Hodgkins stated the Town Board last conducted a pay study in 2015.  Hodgkins stated with an improving economy post pandemic and a tighter labor market due to an abundance of jobs comes greater opportunities for movement of employees to better paying positions with other employers.  He further stated the Town is having to compete with other employers to recruit and retain quality employees.  Hodgkins presented a proposal from the NC League of Municipalities to perform a comprehensive update of the Town’s Employee Pay and Classification Plan and Personnel Policy.

On motion by Commissioner Elks, the Board authorized the Town Manager to contract with the NC League of Municipalities to update the Town’s Pay and Classification Plan.  The motion carried unanimously.

10. Board of Commissioners Annual Retreat

Town Manager Hodgkins requested for the Board to schedule their annual retreat.  He recommended for the Board to hold the retreat early in the week of February 21-25, using a two-day format as in years past.

After a general discussion, Commissioner Elks made a motion for the Board to hold their annual retreat on February 21-22, 2022.  The motion carried unanimously.

11. Town Employee Service Awards

Town Manager Hodgkins recognized all Town Employees that reached a milestone (every 5 years) in their years of service and stated those employees would be receiving a service award.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Closed Session

Pursuant to NCGS 143-318.11(a)(6)- Personnel

On motion by Commissioner Elks, the Board adjourned into closed session at 5:50 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel. The motion carried unanimously. 

On motion by Commissioner Elks, the Board returned into regular session at 6:01 p.m. The motion carried unanimously.

On motion by Commissioner Elks, the Board approved an $8,000 annual salary increase for the Town Manager. The motion carried unanimously.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:10 p.m.  The motion carried unanimously.