Council Meeting Archives

The Farmville Board of Commissioners met in regular session on Monday, January 6, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Street paving project is still proceeding with good progress.
• The electric customer survey format is complete and will go out to customers in mid-February.
• The town has been working with Pitt Community College and will be offering customer service training for our employees.
• The cast iron waterline project is still ongoing and is about 20% complete at this time, with total completion due around June 26, 2025.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked to add Agenda Item #12 – NCLM Biennium Policy Goals Voting Delegate to the evening’s agenda.

Commissioner Evans made a motion to add Agenda Item #12 to the evening’s agenda.  The motion carried unanimously. 

Commissioner Hobbs made a motion to accept the agenda as presented with the above addition.  The motion carried unanimously.   

Proclamation

1. Human Trafficking Awareness and Prevention Month

Mayor Moore presented Pam Strickland, from Eastern Stop Human Trafficking Now, with a proclamation declaring January, 2025 as Human Trafficking and Prevention Awareness Month.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• December 2, 2024 – Regular Session

3. Appointment of Fire Chief for 2025

      To approve the appointment of Tommy Brady to serve as the Fire Chief for 2025. 

4. Consideration of Amendments to the Farmville Fire Department By-Laws

To approve the amendments made to the Farmville Fire Department By-Laws.

5. Budget Amendment – Parks and Recreation Department (Grant)

To adopt a budget amendment to place funds into the Recreation Departmental Supplies budget, to purchase Big Blue Rocks due to grant funds received from the Monk Family Foundation. 

6. Budget Amendment – Parks and Recreation Department (Field Rehab)

To adopt a budget amendment to place funds into the Recreation Maintenance/Repair- Building/Parks expense budget to cover expenditures to rehab the Sugg-Bundy Sports Field.  These funds will be from the NC Youth Sports Grant in the amount of $5,000 and the Pitt County Schools grant match of $2,500.

7. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring certain personal property currently owned by the town as surplus and authorizing the sale utilizing methods available under NCGS 160A-266. 

      On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from December 2, 2024, regular session
• Approved the appointment of Tommy Brady to serve as the Fire Chief for 2025
• Approved the amendments to the Farmville Fire Department By-Laws
• Adopted Ordinance (2025) 1055, An Ordinance Amending the FY 2024/2025 Budget Ordinance – Recreation Grant
• Adopted Ordinance (2025) 1056, An Ordinance Amending the FY 2024/2025 Budget Ordinance – Recreation Field Rehab
• Adopted Resolution (2025) 1645, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

      The motion carried unanimously.

Items for Discussion or Decision

8. Resolution Thanking William C. Monk, Jr. and Molly G. Monk for Donation

Mayor Moore stated William C. Monk Jr. and Molly G. Monk donated funds to upgrade the landscaped islands along Main Street in Downtown Farmville.  Mayor Moore requested adoption of a resolution offering the Town’s thanks for this generous donation.

Commissioner Evans made a motion to adopt Resolution (2025) 1646, Resolution Thanking William C. Monk, Jr. and Molly G. Monk for their Generous Gift to the Town of Farmville for Downtown Streetscape Improvements.  The motion carried unanimously.      

9. Approve CDBG-NR Grant Funding

Town Manager Hodgkins stated the Town has received notification that the Department of Commerce Rural Economic Development Division (REDD) has funded the Town’s request for $950,000 as submitted 10/31/2024.  Hodgkins further stated the Town has 3 action items to complete:

• Adopt a Resolution to accept grant funding
• Adopt the Grant Project Budget Ordinance
• Adopt a Resolution authorizing the Manager to complete services procurement

On motion by Commissioner Smith, the Board adopted the following:

• Resolution (2025) 1647, Resolution by the Board of Commissioners of the Town of Farmville – 2024 CDBG-Neighborhood Revitalization (CDBG-NR) Program (to accept the grant funding)
• Resolution (2025) 1648, Grant Program Budget – Farmville 2024 CDBG Neighborhood Revitalization (CDBG-NR) Program
• Resolution (2025) 1649, Resolution by the Board of Commissioners of the Town of Farmville – 2024 CDBG-Neighborhood Revitalization (CDBG-NR) Program (to authorize the Manager to complete procurement services)

    The motion carried unanimously.   

10. Public Naming Facilities Committee

Town Manager Hodgkins stated there has been a request to rename a public street within the Town of Farmville.  He further stated there is a policy for naming or renaming public streets and facilities that requires the process to be led by a committee of citizens appointed by the Board of Commissioners, but since it has been several years since the last naming, there is not a current committee in place.  Hodgkins explained the committee must consist of 7 legal residents of Farmville, with 1 citizen being nominated by each commissioner, the Mayor and Town Manager.

Mayor Moore read the following nominations:

Joe Pickett, Paul Grimes, Joyce Albritton, Jeffrey Fields, Harry Edwards, Ryan Walters and Frank Bradham.

On motion by Commissioner Smith, the Board accepted the names read tonight to serve on the Public Naming Facilities Committee.  The motion carried unanimously. 

11. Board of Commissioners Annual Retreat Agenda

Town Manager Hodgkins asked the Board to approve the agenda for the annual retreat. 

Commissioner Hobbs made a motion to approve the agenda for the 2025 Board of Commissioners Planning Retreat.

12. NCLM Biennium Policy Goals Voting Delegate

Town Manager Hodgkins asked the Board to designate a voting delegate to vote on the North Carolina League of Municipalities legislative priorities for 2025-2026 and provide guidance on legislative goals.

After a general discussion, Commissioner Smith made a motion to designate Justin Oakes as the voting delegate for NCLM Biennium Policy Goals.  In addition, all Commissioners are to review and report back to Oakes by Thursday as to which goals are most important to them.  The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Flanagan, the meeting adjourned at 6:00 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, February 3, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Street paving project is still proceeding with good progress and almost complete.
• The electric customer survey format is complete and will go out to customers in mid-February in paper and email form.
• The cast iron waterline project is still ongoing and is about 30% complete, with total completion due around June 26, 2025. Construction is continuing with a few issues of customers noticing water discoloration which has already been resolved.
• Town logo is not protected or trademarked, therefore the town in currently in discussion with an attorney to prevent unauthorized use the logo.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

Commissioner Hobbs made a motion to accept the agenda as presented. The motion carried unanimously. 

 Proclamation

1. African American History Month

Mayor Moore presented a proclamation declaring February, 2025 as African American History Month.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• January 6, 2025 – Regular Session

3. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

To adopt an ordinance to temporarily close a portion of North Main Street for the Farmville Dogwood Festival per NCDOT rules.

       On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from January 6, 2025, regular session
• Adopted Ordinance (2025) 1057, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 25-27, 2025

      The motion carried unanimously. 

 Items for Discussion or Decision

4. Presentation of Audit Report for FY 2023/2024

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2024. Mr. Parris noted that it was a clean audit.

Commissioner Hobbs made a motion to accept and approve the audit report for the year ending June 30, 2024.  The motion carried unanimously.     

5. Fire Department Report – Chief Tommy Brady

Fire Chief Tommy Brady presented a report on Fire Department activities and statistics for 2024. 

6. Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented the final agenda for the annual Board of Commissioners Planning Retreat. He requested approval.

On motion by Commissioner Smith, the Board accepted the Final Agenda for the Annual Board of Commissioners Planning Retreat. The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Closed Session

7. Pursuant to NCGS 143-318.11(a)(6)- Personnel Matters

On motion by Commissioner Evans, the Board adjourned into closed session at 6:19 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

 On motion by Commissioner Flanagan, the Board returned to regular session at 6:40 p.m.  The motion carried unanimously.

On motion by Commissioner Smith, the Board accepted the retirement letter from Town Manager David Hodgkins, with his effective retirement date being May 31, 2025.  The motion also included granting the Town Manager a $200/week pay increase until retirement, effective immediately.  The motion carried unanimously.    

Adjournment

On a motion by Commissioner Shackleford, the meeting adjourned at 6:45 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, March 3, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Annual Retreat was success and beneficial, and hopes the Board continues the tradition after he retires.
• Pitt Community College is providing Customer Service Training for employees on April 3, 2025 at the Farmville Center. Training will be available in 2 sessions.
• Flushing hydrants will begin to happen around April 1^st due to the switch over to well water from GUC water.
• Due to my retirement date of May 31, 2025, the Board is beginning the recruitment process for the new Town Manager.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

Commissioner Evans asked to add Agenda item #1A. Public Facilities Naming Committee to consent agenda.

Commissioner Smith made a motion to accept the agenda as presented with the above addition. The motion carried unanimously. 

 Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• February 3, 2025 – Regular Session
• February 3, 2025 – Closed Session

1A.Public Facilities Naming Committee

To approve the appointment of Mary Tyson as a member of the Public Facilities Naming Committee by nomination of Commissioner Evans, due to the previous nomination of Paul Grimes being unable to fulfill the duty due to conflicts.

      On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from February 3, 2025, regular and closed sessions
• Approved the appointment of Mary Tyson as a member of the Public Facilities Naming Committee

      The motion carried unanimously. 

 Items for Discussion or Decision

2. Resolution Authorizing Sale of Surplus Real Property – 4337 West Thorne Street (Pitt

   County Tax Parcel #24888) (Vacant)

Town Manager Hodgkins stated after several rounds of advertising, the Town received a high bid from the Toddy Group to purchase a 0.25-acre vacant lot owned by the Town located at 4337 West Thorne Street.  Hodgkins further stated the upset bid process was used, and no additional bids were received.

      Commissioner Hobbs made a motion to authorize the sale of property to The Toddy Group and adopted Resolution (2025) 1650, Resolution Authorizing Disposal of Certain Real Property at 4337 West Thorne Street.  The motion carried unanimously.   

3. Resolution Authorizing Sale of Surplus Real Property – 4305 West Pine Street (Pitt County Tax Parcel #17600) (Vacant)

Town Manager Hodgkins stated after several rounds of advertising, the Town received a high bid from Mark S. Richardson to purchase a 0.22-acre vacant lot owned by the Town located at 4305 West Pine Street.  Hodgkins further stated the upset bid process was used, and no additional bids were received. 

Commissioner Hobbs made a motion to authorize the sale of property to Mark S. Richardson and adopted Resolution (2025) 1651, Resolution Authorizing Disposal of Certain Real Property at 4305 West Pine Street.  The motion carried unanimously.  

Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Shackleford, the meeting adjourned at 5:39 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, April 7, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans and David Shackleford; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Mark Flanagan was absent.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore recognized AC Salaam, who resides at 4015 South Main Street in Farmville.

AC Salaam spoke about vandalization and being respectful of property in town.

Steven Hardy-Braz spoke about civil rights law and the need for town to have an Americans with Disabilities Act Plan.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The conversion of water over to town wells is still ongoing but should wrap up soon.
• Pleased to announce for the 6^th straight year the town won the gold award for safety by the NC Department of Labor, as well as individual department awards.
• The deadline for the retail electric customer survey has been extended to April 15^th to encourage more participation.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

 Commissioner Smith made a motion to accept the agenda as presented. The motion carried unanimously. 

 Special Presentation

1. Proclamation Declaring April as National Poetry Month in Farmville – Mayor Moore

   Mayor Moore presented a proclamation declaring the month of April as National Poetry Month in Farmville.   Commissioner Hobbs read a poem titled “The Power of One,” by Ashley Graham. 

2. Proclamation Celebrating the 50^th Anniversary of Pitt County Council on Aging – Mayor Moore

Mayor Moore presented a proclamation to celebrate the 50^th anniversary of the Pitt County Council on Aging.

 Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• February 24, 2025 – Retreat Session 1
• February 24, 2025 – Retreat Session 1- Closed
• February 25, 2025 – Retreat Session 2
• February 25, 2025 – Retreat Session 2- Closed
• March 3, 2025 – Regular Session

      On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
• February 24, 2025- Retreat Session 1
• February 24, 2025- Retreat Session 1 – Closed
• February 25, 2025- Retreat Session 2
• February 25, 2025- Retreat Session 2 – Closed
• March 3, 2025- Regular Session

      The motion carried unanimously. 

 Items for Discussion or Decision

4. Consideration of Amendments to the Policy for Naming Streets and Public Facilities

Town Manager Hodgkins stated the Public Facilities Naming Committee has met three times and recommended changes to the existing naming policy to make it more concise and relevant to the Town’s needs today.  Hodgkins presented an amended policy for approval with the recommended changes.

 On motion by Commissioner Smith, the Board approved the amendments to the policy for naming streets and public facilities.  The motion carried unanimously. 

5. Report on Proposed Fire Department Project

Town Manager Hodgkins provided an update on the new Farmville Fire Station Headquarters project.

6. Reschedule Regular July Board of Commissioners Meeting to June 23, 2025

Mayor Moore asked the Board to consider rescheduling the July Board meeting to June 23, 2025 due to the July 4^th holiday and some actions items that need to be done prior to June 30^th.

 On motion by Commissioner Evans, the Board rescheduled the July Board meeting to June 23, 2025.  The motion carried unanimously.  

7. Reschedule Regular September Board of Commissioners Meeting to August 25, 2025

Mayor Moore asked the Board to consider rescheduling the September Board meeting to August 25, 2025 due to the Labor Day holiday.

 On motion by Commissioner Smith, the Board rescheduled the September Board meeting to August 25, 2025.  The motion carried unanimously.

Citizen Comments

Mayor Moore asked for any citizen comments.

Steven Hardy-Braz asked the Board if they considered combining the Police, EMS and Fire in one building to get grant funding to build.

Lisa Hardy-Braz asked why the street was named Library Street originally when it wasn’t near the library.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 6:11 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, May 5, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated that there were no citizens presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Dogwood Festival was a success this year due to weather, town staff and volunteers.
• The Retail Electric Customer survey closed April 15^th and we should have a report by this summer.
• Parks & Recreation will hold its annual 5k race on May 17^th at 8:00 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

Commissioner Smith made a motion to accept the agenda as presented. The motion carried unanimously. 

 Special Presentation

1. Proclamation Declaring May 11-17, 2025 as Home Fire Sprinkler Week – Mayor Moore

Mayor Moore presented a proclamation recognizing Home Fire Sprinkler week in Farmville as May 11-17, 2025.

 Public Hearing

2. Proposed Renaming of Library Drive

Town Manager Hodgkins stated that the purpose of the public hearing was to receive public input on a proposal to rename Library Drive off West Horne Avenue adjacent to the future Farmville Fire Department site.  Hodgkins further stated that the Public Facilities Naming Committee has recommended that the street be renamed to R E Davenport Lane.

Mayor Moore declared the public hearing open at 5:35 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:36 p.m.

On motion by Commissioner Evans, the Board approved the renaming of Library Drive to be R E Davenport Lane.  The motion carried unanimously. 

 Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• April 7, 2025 – Regular Session

4. Appointment of Justin Oakes as Interim Town Manager Effective June 1, 2025

      To appoint Justin Oakes as Interim Town Manager effective June 1, 2025.

       On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
• April 7, 2025 – Regular Session
• Approved appointment of Justin Oakes as Interim Town Manager effective June 1, 2025

      The motion carried unanimously. 

 Items for Discussion or Decision

5. Community Organization Funding Requests for FY 2025/2026 Budget

The following outside organizations have requested funding for FY 2025/2026 and some representatives were present to make a presentation.

• Farmville Community Arts Council – no representative present
• Farmville Community Garden – no representative present
• Community Outreach Kitchen – no representative present
• Farmville Rescue & EMS – no representative present
• Farmville Senior Council – AC Salaam spoke on behalf
• NC Stop Human Trafficking – Pam Strickland spoke on behalf
• Pitt County Council on Aging – no representative present

6. Presentation on the Americans with Disabilities Act (ADA)- Steven Hardy-Braz

Steven Hardy-Braz gave a presentation on current issues in town involving the Americans with Disabilities Act.

7. Consideration of Appointing the Commissioner and First Alternate Commissioner to represent the Town of Farmville on the NC Eastern Municipal Power Agency Board of Commissioners

Town Manager Hodgkins stated that he has served as the representative on the ElectriCities NC Eastern Municipal Power Agency Board of Commissioners for the last eight years.  He recommended appointing Justin Oakes as the new Commissioner and Brian Shackelford as the First Alternate Commissioner to the Board.

Commissioner Evans made a motion to appoint Justin Oakes to serve as Commissioner on the NC Eastern Municipal Power Agency Board of Commissioners.  The motion carried unanimously.

Commissioner Evans made a motion to appoint Brian Shackelford to serve as First Alternate Commissioner on the NC Eastern Municipal Power Agency Board of Commissioners.  The motion carried unanimously.  

8. Consideration of Personnel Policy Amendment- Pay for Interim Assignments in a Higher Level Classification – Section 15

Town Manager Hodgkins stated that the Town’s Employee Personnel Policy went through a comprehensive amendment process in 2023, but we have since found some areas of the policy that need additional amendments to address issues that have since arisen.  Hodgkins further stated that this change would clarify areas of confusion among employees and make it easier for our management team and Human Resource Officer to administer.

Commissioner Smith made a motion to approve the proposed Personnel Policy Amendment to Section 15 – Pay for Interim Assignments in a Higher-Level Classification.  The motion carried unanimously. 

9. Consideration of Personnel Policy Amendment – Career Development, Certification and Education Increases – Section 16

Town Manager Hodgkins stated the Town’s Employee Personnel Policy went through a comprehensive amendment process in 2023, but we have since found some areas of the policy that need additional amendments to address issues that have since arisen.  Hodgkins further stated this change would clarify areas of confusion among employees and make it easier for our management team and Human Resource Officer to administer.

Commissioner Smith made a motion to approve the proposed Personnel Policy Amendment to Section 16 – Career Development, Certification and Education Increases.  The motion carried unanimously.

10.Presentation of Town Manager’s Recommended Budget for FY 2025/2026,

   Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins briefly went over the highlights of the proposed FY 25/26 Budget.

      Mayor Moore asked the Board to set a date for the FY 2025/2026 Budget Workshop and a date for the public hearing on the FY 2025/2026 Budget. 

On motion by Commissioner Hobbs, the Board set May 15, 2025 to hold the FY 25/26 Budget Workshop, at the Farmville Public Library to begin at 2:00 p.m.  The motion carried unanimously.

 On motion by Commissioner Hobbs, the Board set the public hearing on the FY 2025/2026 Budget to be held on June 2, 2025.  The motion carried unanimously. 

 Citizen Comments

Mayor Moore asked for any citizen comments.

Mayor Moore and the Commissioners commented and thanked Hodgkins for his good service to the town over the years and said he would be missed.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 6:37 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 2, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Interim Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan.

Citizen Presentations

Mayor Moore stated there were no citizen presentations.

Town Manager’s Comments

Interim Town Manager Justin Oakes made the following comments:

• The splash pad opened on Memorial Day weekend and will remain open throughout the summer until Labor Day.
• The July Board meeting will be held on June 23, 2025.
• The Town’s July 4^th Celebration on the Town Commons will be held on July 3^rd.
• A special meeting will need to be held in July for a public hearing due to the town’s application to the LGC regarding the fire station project, to be scheduled at the next board meeting.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Public Hearing

1. FY 2025/2026 Budget Ordinance

Interim Town Manager Oakes requested adoption of the FY 2025/2026 Budget Ordinance. He stated that the only minor change requested by the Board at the budget workshop was the funding given to outside organizations.

Mayor Moore opened the public hearing on the FY 2025/2026 Budget at 5:35 p.m.

Pam Strickland respectfully requested the Board re-consider putting budget funds in the proposed FY 25/26 budget to donate to the Stop Human Trafficking.

Steven Hardy-Braz expressed his concern over not seeing any designated funds in the proposed budget for an ADA coordinator.

There being no further comments, Mayor Moore closed the public hearing at 5:38 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2025) 1058, Town of Farmville Budget Ordinance for Fiscal Year 2025/2026 as presented in the agenda. The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session:

• April 28, 2025 – Closed session
• May 5, 2025- Regular session
• May 6, 2025- Closed session
• May 13, 2025- Closed session
• May 15, 2025- Budget Workshop session

3. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance

To adopt an ordinance amending the FY 2024/2026 Budget Ordinance based on predicted June 30, 2025 balances.

4. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance- Library

To adopt an ordinance amending the FY 2024/2026 Budget Ordinance to place funds into the Library- Special Programs expense budget for purchase of materials in the Local History and Genealogical room.  This was a donation given by Emily Monk Davidson.

5. Approval of the Audit Contract For Year Ended June 30, 2025

To approve the audit contract for the year ended June 30, 2025.

6. Request Pitt County to Re-Appoint Dana Harrell to the Farmville Planning Board

To re-appoint Dana Harrell to serve as the ETJ representative to the Farmville Planning Board/Board of Adjustments which must then go the Pitt County Board of Commissioners for final approval.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from April 28, 2025- Closed session, May 5,^, 2025- Regular session, May 6, 2025- Closed session, May 13, 2025- Closed session, May 15, 2025- Budget Workshop session
• Adopted Ordinance (2025) 1059, An Ordinance Amending the FY 2024/2025 Budget Ordinance- All Funds
• Adopted Ordinance (2025) 1060, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Library
• Approved the audit contract for the year ended June 30, 2025 with Barrow, Parris & Davenport
• Approved the reappointment of Dana Harrel as the ETJ representative on the Farmville Planning Board/Board of Adjustment

The motion carried unanimously. 

Items for Discussion

7. Consideration of Awarding a Contract for Construction- ARPA Housing

     Authority Sanitary Sewer Improvements Project

David Weir, from McDavid Associates, stated the town has accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $3,580,000 grant to renovate the Housing Authority Sewer Pump Station and replace the sewer lines within the housing authority.  Weir further stated bids for construction were originally received on April 8, 2025 but not enough were received to open bids.  The project was re-advertised, and bids were again received on April 29, 2025.  Weir continued by saying that Ralph Hodge Construction was the only contractor to submit a bid and it was a bid of $2,718,505.70.  Therefore, the award has been developed based on the low bid of $2,718,505.70.  Weir asked the Board to approve a Resolution Amending Project Budget Ordinance and Awarding Construction.

On motion by Commissioner Smith, the Board adopted Resolution (2025) 1652, Resolution Tentatively Awarding Construction Contract and Amending Capital Project Budget Ordinance- 2022 Housing Authority Sanitary Sewer Improvements, Contract No. 6- Sanitary Sewer Rehabilitation American Rescue Plan Project SRP-W-ARP-0251.  The motion carried unanimously.

8. Resolution Designating the Town Manager and Finance Director as Additional Authorized Representation to Handle Pay Requests and Requisitions for NC Divisions of Water Infrastructure Grants

Rich Moore, from McDavid Associates, stated the NC Department of Environmental Quality, Division of Water Infrastructure (DWI) has awarded several grants to the Town of Farmville for water and sewer improvements.  Moore further stated that DWI has adjusted their method of fund disbursement to a new platform that will become in effect on July 13, 2025, where all pay request/requisitions must be formally submitted by a funding recipient’s designated authorized representative.  He said under the DWI application program, the typical authorized representative is the Chief Elected Official, but he also recommended expanding the designation to the Town Manager and the Finance Director.

Commissioner Evans made a motion to adopt Resolution (2025) 1653, Resolution Authorized Representative Division of Water Infrastructure – Enterprise Business Services (EBS) Platform, Federal Tax ID Number 56-6001225, Town of Farmville.  The motion carried unanimously.

9. Consideration of CDBG-NR Policies

Rich Moore, from McDavid Associates, stated Farmville’s new $950,000, 2024 CDBG-NR grant program received in January 2025 is funded with HUD funds administered by the North Carolina Rural Economic Development Division (REDD).  Moore further stated REDD requires the town to adopt Compliance Plans to address HUD and REDD requirements.

Commissioner Flanagan made a motion to approve the 2024 CDBG-I Compliance Plans.  The motion carried unanimously.

 10.Presentation of Proposed Comprehensive Parks and Recreation Master Plan

Nate Halbuka, with McGill Associates, presented an overview of the Town of Farmville’s 10-Year Parks and Recreation Comprehensive Master Plan.

Citizen Comments

Mayor Moore asked if there were any citizens who would like to speak about anything they had heard this evening.

Steven Hardy-Braz asked who the program contact person is because from what he reads and understands it is the manager.

 Adjournment

On motion by Commissioner Shackleford, the meeting adjourned at 6:20 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 23, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bobby Evans, Mark Flanagan, David Shackleford and Bert Smith; Town Attorney Christopher Edwards, Interim Town Manager Alma Hobbs and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Steven Hardy-Braz thanked the Public Works Department for installing 3 curb ramps.  He also expressed his disappointment in the town continuing to not be in compliance with the American Disabilities Act.

Town Manager’s Comments

Interim Town Manager Justin Oakes made the following comment(s) to the Board:

• Independence Day Celebration will be held July 3^rd on the Town Commons with the Tar River Community Band starting at 6:00 p.m. and the fireworks around 9:30 p.m.
• Parks & Recreation held their final public input session on the master plan, at the Library on June 18^th
• Consent agenda add-on item- Adoption of Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Devisconti Trust

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Oakes requested to add to the consent agenda: Agenda #16A- Adoption of Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Devisconti Trust.

 On motion by Commissioner Hobbs, the Board approved the addition of Agenda item #16A to the evening’s consent agenda.  The motion carried unanimously. 

Proclamation- Mayor Moore

1. Honoring the Vines Sisters on the NC Heritage Awards

Mayor Moore read a Proclamation Honoring the Vines Sisters on the NC Heritage Award.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• June 2, 2025 – Regular Session

3. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance

To adopt an ordinance amending the FY 2023/2024 Budget to cover any final over-expenditures based on predicted June 30, 2024 balances. 

4. Extension of Moratorium on Future Development on Town Common

To approve an extension of a moratorium on further development on the town commons until staff has developed a process for handling situations alike.

5. Adoption of Comprehensive Parks and Recreation Master Plan

To adopt a resolution approving the Town of Farmville Comprehensive Parks and Recreation Master Plan.

6. Dogwood Festival Advisory Committee Re-Appointment- Dan Taylor

To adopt a resolution re-appointing Dan Taylor as a member to the Farmville Dogwood Advisory Committee.

7. Dogwood Festival Advisory Committee Re-Appointment- Denise McLawhorn

To adopt a resolution re-appointing Denise McLawhorn as a member to the Farmville Dogwood Advisory Committee. 

8. Dogwood Festival Advisory Committee Re-Appointment- Blair East

To adopt a resolution re-appointing Blair East as a member to the Farmville Dogwood Advisory Committee.

9. May Museum and Park Commission Re-Appointment- Joe Willoughby

To adopt a resolution re-appointing Joe Willoughby as a member to the May Museum and Park Commission. 

10. May Museum and Park Commission Appointment- Barbara Sauls

To adopt a resolution appointing Barbara Sauls as a member to the May Museum and Park Commission. 

11. Planning Board Re-Appointment- Richard Darden

To adopt a resolution re-appointing Richard Darden as a member to the Farmville Planning Board. 

12. Recreation Advisory Board Re-Appointment- Chris Foskey

To adopt a resolution re-appointing Chris Foskey as a member to the Recreation Advisory Board.  

13. Recreation Advisory Board Re-Appointment- Paul Grimes

To adopt a resolution re-appointing Paul Grimes as a member to the Recreation Advisory Board. 

14. Recreation Advisory Board Re-Appointment- Daniel Jones

To adopt a resolution re-appointing Daniel Jones as a member to the Recreation Advisory Board. 

15. Recreation Advisory Board Re-Appointment- Jerry Mozingo

To adopt a resolution re-appointing Jerry Mozingo as a member to the Recreation Advisory Board.

16. Recreation Advisory Board Re-Appointment- Michael Pratt

To adopt a resolution appointing Michael Pratt as a member to the Recreation Advisory Board.

16A. Adoption of Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Devisconti Trust

To adopt an ordinance amending the FY 2024/2025 Budget Ordinance to transfer funds from the Devisconti Trust account into the Library Adult & Child Supplies & Materials budget to cover account over-expenditures per approval of the Library Board of Trustees.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from June 2, 2025 regular session
• Adopted Ordinance (2025) 1061, An Ordinance Amending the FY 2024/2025 Budget Ordinance- All Funds
• Approved an extension of a moratorium on further development on the town commons
• Adopted Resolution (2025) 1654, Resolution Adopting Town of Farmville Comprehensive Parks and Recreation Master Plan.
• Adopted Resolution (2025) 1655, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Dan Taylor
• Adopted Resolution (2025) 1656, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Denise McLawhorn
• Adopted Resolution (2025) 1657, Re-Appointing a Member to the Dogwood Festival Advisory Committee- Blair East
• Adopted Resolution (2025) 1658, Re-Appointing a Member to the May Museum and Park Commission- Joe Willoughby
• Adopted Resolution (2025) 1659, Appointing a Member to the May Museum and Park Commission- Barbara Sauls
• Adopted Resolution (2025) 1660, Re-Appointing a Member to the Farmville Planning Board- Richard Darden
• Adopted Resolution (2025) 1661, Re-Appointing a Member to the Recreation Advisory Board- Chris Foskey
• Adopted Resolution (2025) 1662, Re-Appointing a Member to the Recreation Advisory Board- Paul Grimes
• Adopted Resolution (2025) 1663, Re-Appointing a Member to the Recreation Advisory Board- Daniel Jones
• Adopted Resolution (2025) 1664, Re-Appointing a Member to the Recreation Advisory Board- Jerry Mozingo
• Adopted Resolution (2025) 1665, Appointing a Member to the Recreation Advisory Board- Michael Pratt
• Adopted Ordinance (2025) 1062, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Devisconti Trust

The motion carried unanimously.

 Items for Discussion

17. Wastewater Treatment Plant Reuse Funding Offer- Rich Moore

Rich Moore, from McDavid Associates, stated Power Resource Group (PRG) had approached the town with a request for access to reuse-quality wastewater to support integration of expanding production to incorporate additional alternative fuels.  Moore further stated the town worked with PRG to develop a financial assistance application to the NC Department of Environmental Quality, DWI to refurbish existing tertiary filter, add a second tertiary filter, and install new force main from the town’s WWTP to the PRG production facility.  He said DWI has offered the town a financial package of $1,511,500 grant (principal forgiveness loan) and $1,511,500 loan (0%, 20-year term).  Moore further said due to significant increases in costs, the estimated project cost will require an additional $2,000,000.  Moore recommended requesting withdrawal of the DWI offer due to the town being a designated distressed community and the application scoping scores well under DWI financial assistance guidelines.  He stated the town could develop an agreement with PRG and re-apply for financial assistance using updated cost information to obtain a more favorable funding package.

On motion by Commissioner Smith, the town approved the request for withdrawal of the DWI offer.  The motion carried unanimously.

18. Lead Service Line Replacement Funding Offer- Rich Moore

Rich Moore, from McDavid Associates, stated the Environmental Protection Agency issued a requirement that all public water systems inventory distribution systems and identify water service connections that are lead service piping or galvanized iron piping.  Moore further stated the town submitted an application for grant funding of $633,850 to support inventory/inspection/public notice/education program/testing.  He said DWI issued a funding offer of 60% grant and 40% loan and the town requested re-consideration for 100% grant funding, but no change was offered.  Moore recommended the town to request the withdrawal of the DWI offer due to the town having met minimum requirements to inventory service materials.

On motion by Commissioner Smith, the town approved the request for withdrawal of the DWI offer.  The motion carried unanimously. 

19. Amend Project Budget and Approve Change Order No.1 ARPA Galvanized/Cast Iron Waterline Replacement- Rich Moore

Rich Moore, from McDavid Associates, stated the town accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $2,454,000 grant to replace existing old galvanized and cast-iron waterlines.  He further stated based on awarded construction, waterline replacement on Crestwood Drive and East Hines Street were removed from scoping to allow a balanced budget.  Moore added with primary construction completed; additional funds are available to add Crestwood Drive and East Hines Street back into the project.  Moore further added, construction/replacement of waterline on Walnut Street revealed a storm drainage conflict at the intersection of Walnut Street and Pine Street that needed to be replaced.  He stated Change Order No.1 has been developed to add waterline replacement, confirm repair of storm drainage conflict and adjust contract quantities based on completed work.

Commissioner Evans made a motion to adopt Resolution (2025) 1666, Resolution Amending Capital Project Budget Ordinance and Approving Change Order No.1, 2022 Water System Improvements, Contract No.1- Galvanized/Cast Iron Waterline Rehab, American Rescue Plan Project SRP-D-ARP-0120.  The motion carried unanimously.

20. Request to Award Service Sidearm to Retiring SRO Jeffrey Smith- Jeffrey

      Spencer

Chief Jeffrey Spencer stated that effective June 11, 2025, SRP Jeffrey Smith retired after 20 years of dedicated service with the Farmville Police Department.  Chief Spencer requested approval to award Smith his sidearm for his years of service with the Town of Farmville.

Commissioner Flanagan made a motion to approve the request to award SRO Jeffrey Smith his sidearm for his years of service with the Town of Farmville.  The motion carried unanimously. 

21. Presentation/Adoption of Horne Avenue Streetscape Plan

Stephen Faber, a representative of Stewart Planning Consultants, presented the final draft of the Streetscape Plan for Horne Avenue.

On motion by Commissioner Smith, the Board adopted the Horne Avenue Streetscape Plan and Resolution (2025) 1667, Resolution Adopting West Horne Avenue Streetscape Plan.  The motion carried unanimously.

22. Resolution Adopting Neuse River Regional Hazard Mitigation Plan

Interim Town Manager Justin Oakes requested the Board to endorse and adopt the Neuse Regional Hazard Mitigation Plan.

Commissioner Hobbs made a motion to adopt Resolution (2025) 1668, Resolution Adopting Neuse River Regional Hazard Mitigation Plan.  The motion carried unanimously. 

23. Schedule Special Called Public Hearing for July for LGC Application

Interim Town Manager Justin Oakes requested the Board to schedule a Special Called Public Hearing on July 22, 2025 at 12:00 p.m., regarding the town’s application to the Local Government Commission for financing for the town’s Fire Station project.

Commissioner Flanagan made a motion to schedule a Special Called Public Hearing on July 22, 2025 at 12:00 p.m. for the Local Government Commission application regarding the town’s Fire Station project.  The motion carried unanimously. 

Citizen Presentations

Mayor Moore asked if there were any citizen presentations at this time.

There were none.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:23 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 4, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Attorney Christopher Edwards, Interim Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.
Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan.

Citizen presentations

Mayor Moore stated that there were no citizens presentations at this time.

Town Manager’s Comments

Interim Town Manager Oakes made the following comment(s) to the Board:

• September Board meeting will be held on August 25^th due to the Labor Day holiday.
• Registration for fall Recreation programs of soccer, softball, and t-ball are open and will close August 10^th.
• A Back-to-School Fun Day, co-sponsored by the Recreation Department and Elevate, will be held on Saturday, August 9^th from 11:00 a.m. – 2:00 p.m. at the athletic complex.
• Wes Thomas, Chris Horrigan and himself have a meeting scheduled for August 19^th with Casey Finland, from Precision International, to work on an ADA transition plan and they will also serve as the town’s ADA coordinator.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

 Commissioner Smith made a motion to accept the agenda as presented. The motion carried unanimously. 

 Appointment of Town Manager

1. Appointment of Justin Oakes as Town Manager

Mayor Moore stated the Board would like to officially appoint Justin Oakes, who has been serving as the Interim Town Manager/Planning Director, as the new Town Manager for the Town of Farmville.  He asked for a motion from the board.

Commissioner Evans made a motion to appoint Justin Oakes as Town Manager for the Town of Farmville.  The motion carried unanimously. 

 Public Hearing

2. Structure for Demolition- 4153 Corbett Circle (Parcel 04701)

Paul Ellis requested permission to demolish the property located at 4153 Corbett Circle.  He stated he had sent at least 4 certified letters to the person responsible for the property, which meets the North Carolina General Statutes and the Town of Farmville Code of Ordinances requirements.

Mayor Moore declared the public hearing open at 5:40 p.m.

AC Salaam, owner of property, stated the property was structurally sound and there was no wood rot and was requesting her own inspector.

Ellis stated he had told Ms. Salaam she could get her own inspector, and he would meet the inspector at the property to do a walk through, but Salaam never followed back up with him.

There being no further comments, Mayor Moore closed the public hearing at 5:44 p.m.

On motion by Commissioner Evans, the Board approved the request to proceed with the condemnation process and give the property owner 90 days to bring it up to code or the structure on the property located at 4153 Corbett Circle (Parcel 04701) will be demolished.  By this motion the Board adopted Ordinance (2025) 1063, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that the Same May Not Be Occupied Until Demolished.  The motion carried unanimously. 

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• June 23, 2025 – Regular Session
• July 8, 2025- Closed Session
• July 15, 2025- Closed Session
• July 22, 2025- Special Call Session

 On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
  • June 23, 2025 – Regular Session
  • July 8, 2025- Closed Session
  • July 15, 2025- Closed Session
  • July 22, 2025- Special Call Session

The motion carried unanimously. 

 Items for Discussion or Decision

4. Middle Swamp Sewer Outfall Relocation Recommendation of Award- Rich Moore

Rich Moore, from McDavid Associates, stated the town has accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $4,431,000 grant to relocate 24” diameter sewer outfall along Middle Swamp outside of the floodplain.  The low bidder was Ralph Hodge Construction Company, who submitted a low bid of $4,000,679 and a negotiated award has been developed and adjusted the contract award value to $3,552,920.  Moore requested the Town Board to approve the resolution to amend the capital project budget and to award the construction contract provided the Division of Water Infrastructure allows the project to proceed.

Commissioner Smith made a motion to adopt Resolution (2025) 1670, Resolution Amending Capital Project Budget and Awarding Construction Contracts, Middle Swamp Sewer Outfall Relocation, Contract No.7- Sanitary Sewer Improvements, Division of Water Infrastructure ARPA Project SRP-W-ARP-0157.  The motion carried unanimously.

5. Selection of Add Alternates for Fire Station Project

Commissioner Evans asked to be excused from discussion and voting on Agenda item #5 this evening.

Commissioner Hobbs made a motion to excuse Commissioner Evans from discussion and voting on Agenda item #5.  The motion carried unanimously.

Town Manager Oakes stated the town held bid openings for the proposed fire station on July 16, 2025, which included the bid base costs and the costs for 3 add alternates.  Oakes further stated to finalize the construction costs and decide on awarding the contract, the Board will need to determine which add alternates to include in the project, if any.  Oakes recommended adding alternates A-1 and A-2 to the project which are the Aluminum roof and glass bay doors but to hold off on the bay awnings.

On motion by Commissioner Smith, the Board added Alternates A-1 and A-2 to be included in the Fire Station Project.  The motion carried unanimously.

6. Approval of Finance Terms for Fire Station Project

Town Manager Oakes stated on July 22, 2025, the Board of Commissioners authorized the filing of an application with the NC Local Government Commission for the financing of the construction of the Farmville Fire Station Project.  He continued by saying funding sources for the project have been previously identified as a funding allocation from Senator Thom Tillis’s office.  Oakes informed the Board that the town has solicited financing proposals from local banks and received proposals from First Bank, Southern Bank, and Truist, with the most cost-effective proposal from First Bank.  He asked the Board to approve the resolution authorizing the financing of the project through First Bank.

On motion by Commissioner Flanagan, the Board adopted Resolution (2025) 1671, Resolution Approving Financing Terms.  The motion carried unanimously.

7. Discussion on Credit Card Fees

Town Manager Oakes stated at the budget workshop, the board instructed town staff to investigate the credit card fees that the town has had to cover for payments made to the town through Tyler Technologies, using credit cards.  Oakes said, through research, staff have found the maximum allowable service charge that the town could assess for credit card use under state law, as well as the maximum allowable through credit card companies, is 3% of the 3.75% we have been charged on credit card use fees.

After a general discussion, the board asked for more research to be done on the breakdown of the credit card charges.

Citizen Comments

Mayor Moore asked for any citizen comments.

Lisa Hardy-Braz questioned the monthly charges on credit cards.

Town Manager Oakes stated he appreciated the vote of confidence the board has in him and looks forward to working with the staff.

Mayor Moore stated the street dedication for Ed Davenport will take place on Thursday, August 7^th and it will be named RL Davenport Street (formerly Library Street).

Mayor Moore also stated the clock dedication will take place Saturday, August 9^th between 9:30-10:00 a.m. and was all given by private funds.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 6:13 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 25, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Attorney Christopher Edwards, Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Mr. Hardy-Braz expressed his concern again over his belief that the town is not following ADA guidelines.

Mayor Moore recognized Gloria Burns, who resides at 4291 West Church Street.

Ms. Burns stated she is an artist that travels internationally so she is gone quite often and recently came home to no power in her home and there was a flood in her basement.  She said she takes responsibility for her end of the deal to have made sure she paid her utility bill, but she would like to see if the town could somehow produce a courtesy notice to help others, so this doesn’t happen to someone else in this situation.

Town Manager’s Comments

Interim Town Manager Oakes made the following comment(s) to the Board:

• Planning is underway for the Town’s Halloween event to be held on Friday, October 31^st from 4:30 – 8:30 p.m. at the Athletic Complex put on by the Farmville Parks & Recreation & Police Departments.
• NCDOT will be back on site tomorrow, along with the contractor, to resolve the paving issues on East Wilson Street in regard to the recent paving project.
• Wes Thomas met with Casey Finland, from Precision International, a few weeks ago to work on an ADA transition plan and the town is currently awaiting an agreement to be ready within the next month. Casey will also serve as the town’s ADA coordinator.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

 Commissioner Hobbs made a motion to accept the agenda as presented. The motion carried unanimously. 

 Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• August 4, 2025 – Regular Session 

2. Adoption of Ordinance Amending FY 2025/2026 Budget Ordinance

To adopt an ordinance amending the FY 2025/2026 budget to place funds received from insurance into the Police Department for repairs to a 2018 Dodge Charger due to an accident dated 6/21/2025. 

3. Interlocal Agreement with Pitt County for Fire Inspection Services

To approve an Interlocal Agreement between the Town of Farmville and Pitt County regarding the use of the services of the Fire Marshal of the County to inspect all structures, buildings, and construction within the corporate limits and extra-territorial jurisdiction of the town, conduct periodic fire inspections as required by the NC Fire Code upon written request by town, as well as conduct applicable fire code plan reviews for new and existing structures as required by the NC Fire Code upon written request by town. 

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
  • August 4, 2025 – Regular Session
• Adopted Ordinance (2025) 1064, An Ordinance Amending the FY 2025/2026 Budget Ordinance- Police
• Approved Interlocal Agreement Between Town of Farmville and Pitt County- Fire Prevention Code Enforcement Municipal Agreement

The motion carried unanimously.   

Items for Discussion or Decision

4. Presentation of Service Sidearm to Retired SRO Jeffrey Smith- Jeffrey Spencer

Chief Jeffrey Spencer stated SRO Jeffrey Smith retired with the Farmville Police Department on June 11, 2025 with 20 years of dedicated service.  Chief Spencer presented retired SRO Jeffrey Smith with a plaque recognizing his years of service and his service sidearm.

5. Update from Farmville Central High School- Principal Brad Johnston

Principal Brad Johnston thanked the Board for the partnership between the town and the school this past season for the usage of the softball field.  He said it would have been a very different season for the girls without the use of the town’s field given the circumstances of their field.  Johnston also updated the Board on the estimated number of scholarships funds that were awarded and utilized this past year at the school. 

6. Schedule Special Called Meeting for September for Fire Station Bid Award

Town Manager Oakes requested the Board to schedule a special-called meeting for September 10, 2025 at 5:30 p.m. to award the contract for the Farmville Fire Station project.  He stated the Board could not take action until its application to the Local Government Commission is approved at the LGC’s September 9^th meeting.

On motion by Commissioner Hobbs, the Board scheduled a Special-Called meeting for September 10, 2025 at 5:30 p.m.  The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for any citizen comments.

Lisa Hardy-Braz questioned the different facilities the new fire station would have in comparison to the old facilities.

Town Manager Oakes explained all the facilities in the new fire station.

Steven Hardy-Braz expressed his concern as to why the ADA inventory and policies were not addressed like the ADA transition plan and coordinator were.

Town Manager Oakes stated that the ADA inventory and policies were all going to be included as a part of the plan.

Public Works Director Wes Thomas explained the entire process that will take place with Precision International and Casey Finland regarding the transition plan and her serving as the ADA coordinator.  He explained it would be a 12-month period with meetings with every department to discuss ADA compliance and meetings with citizens to discuss ADA concerns.  Thomas further explained the Board would then put aside funds each year to begin addressing ADA issues.  Thomas stated it would be an ongoing process.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 5:53 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, October 6, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Attorney Christopher Edwards, Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Boy Scout Louis Gardner from Farmville Pack 25 who is currently working on his Eagle.

Citizen presentations

Mayor Moore recognized AC Salaam, a Farmville citizen.

Ms. AC Salaam quoted Martin Luther King Jr. and read a short poem.

Town Manager’s Comments

Town Manager Oakes made the following comment(s) to the Board:

• Town’s Halloween event will be held on Friday, October 31^st from 4:30 – 7:30 p.m. at the Athletic Complex put on by the Farmville Parks & Recreation & Police Departments.
• Repairs to the gazebo on the town commons are currently being done and should be completed before the Christmas lighting ceremony in December. These repairs were made possible by the Monk family.
• Precision Sidewalks, who is handling the town’s ADA transition plan, has been in town the past weeks beginning their work. They have completed the right of way assessment and are now working on assessing the town-owned buildings, starting with town hall.
• May Museum will be holding their annual Oyster Roast on Sunday, October 12 from 4:00-9:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

 Commissioner Hobbs made a motion to accept the agenda as presented. The motion carried unanimously. 

Proclamation

1. Honoring Mestek’s 50^th Anniversary in Farmville

Mayor Moore presented a proclamation honoring Mestek’s 50^th Anniversary.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• August 25, 2025 – Regular Session
• September 10, 2025- Special Called Session
• September 10, 2025- Closed Session

3. Adoption of Ordinance Amending FY 2025/2026 Budget Ordinance- Monk Donation for Gazebo Repairs and Updates

To adopt an ordinance amending the FY 2025/2026 budget to place funds received from the Emily Monk Davidson Foundation for Town Common Gazebo repairs and updates, into the Recreation- Capital Outlay Building expenditure account.

4. Adoption of Ordinance Amending FY 2025/2026 Budget Ordinance- NC Recreation and Parks Association Grant

To adopt an ordinance amending the FY 2025/2026 budget to place funds received from the NC Recreation and Parks Association into the Recreation- Departmental Supplies expenditure account to be used towards partnership programs with the local Coach led group Elevate.

5. Adoption of Ordinance Amending FY 2025/2026 Budget Ordinance- Insurance Settlement

To adopt an ordinance amending the FY 2025/2026 budget to place funds received from insurance into the Police Department for additional repairs needed to a 2018 Dodge Charger due to an accident dated 6/21/2025.  Repairs were completed and insurance funds received in the FY 25/26 Budget.

6. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and authorize the sale of utilizing methods available under NCGS 160a-266.

 On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
  • August 25, 2025 – Regular Session
  • September 10, 2025- Special Called Session
  • September 10, 2025- Closed Session
• Adopted Ordinance (2025) 1065, An Ordinance Amending the FY 2025/2026 Budget Ordinance- Monk Donation
• Adopted Ordinance (2025) 1066, An Ordinance Amending the FY 2025/2026 Budget Ordinance- NC Recreation & Parks Grant
• Adopted Ordinance (2025) 1067, An Ordinance Amending the FY 2025/2026 Budget Ordinance- Police
• Adopted Resolution (2025) 1674, Authorizing Town Manager to Dispose of Surplus Personal Property
• The motion carried unanimously. 

Items for Discussion or Decision

7. 2024 CDBG-NR Section 504 Grievance Procedure Policy Revision

Rich Moore, from McDavid Associates,

On motion by Commissioner Smith, the Board approved the Revised 2024 CDBG-NR Section 504 Grievance Procedure Policy.  The motion carried unanimously.

8. Discussion on Credit Card Fees

Town Manager Oakes stated due to the town having to cover the cost of the credit card fees for payments made to the town through Tyler Technologies software using credit cards, the staff is asking the Board to implement a 3% convenience fee for use of a credit card for all payments.  Oakes further stated if the fee is approved, the staff will be required to give a 30-day notice before assessing the fee and they would be implementation in January 2026. 

Commissioner Evans made a motion to approve the 3% Credit Card Convenience fee, with implementation to begin in January 2026.  The motion carried unanimously.

Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 5:42 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 3, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford and Mark Flanagan, Town Attorney Christopher Edwards, Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mark Flanagan.

Citizen presentations

Mayor Moore recognized AC Salaam, a Farmville citizen.

Ms. Salaam expressed her concern over the building she owns and it being under attack.

Mayor Moore recognized Steven Hardy-Braz, a Farmville citizen.

Steven Hardy-Braz expressed his concern over the town complying with the ADA standards.

Town Manager’s Comments

Town Manager Oakes made the following comment(s) to the Board:

• The Christmas Tree Lighting is Friday, December 5^th at 6:00 p.m.
• The Taste of Farmville is Friday, December 5^th from 6:30 until 8:30 p.m.
• The Town Employee Christmas Luncheon will be held on Tuesday, December 9^th at 12 noon and we will be doing a canned food drive.
• The Farmville Christmas Parade will be Saturday, December 13^th at 10:30 a.m., with the Mayor’s Breakfast Social held before the parade.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October 2025.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes/additions/deletions to the evening’s agenda.

There were no changes.

 Commissioner Hobbs made a motion to accept the agenda as presented. The motion carried unanimously. 

Proclamation

1. Proclamation Declaring World Pancreatic Cancer Day in Farmville

Mayor Moore presented a proclamation declaring November 20, 2025 as World Pancreatic

Cancer Day in Farmville.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• October 6, 2025 – Regular Session

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the following sessions:
  • October 6, 2025 – Regular Session

The motion carried unanimously.   

Items for Discussion or Decision

3. Consideration of Amending the Town’s Personnel Policy Regarding Background Checks to Come into Compliance Due to Recent Requirements of NCGS 160A-164.2(b)

Town Manager Oakes stated a new state law enacted this summer now requires all counties and cities in North Carolina to subject all applicants for positions that require working with children to criminal history record check conducted by the North Carolina State Bureau of Investigation (SBI).  Oakes continued by stating for Farmville, the only departments that will be affected by this new law are Parks/Recreation and Public Library.  He said Police and Fire were already required to submit background checks to SBI prior to this law.  Oakes stated the personnel policy must be updated regarding this change.

Commissioner Smith made a motion to approve the update to the personnel policy regarding background checks.  The motion carried unanimously.

4. Consideration of Amending the Town’s Personnel Policy Regarding Law Enforcement Special Separation Allowance (LESSA) to Come into Compliance Due to Recent Changes to NCGS 143-166.42

Town Manager Oakes stated effective July 1, 2025, Session Law 2025-8 (HB50) amends G.S. 143-166.42, which governs the Law Enforcement Special Separation Allowance (LESSA) for local law enforcement officers (LEOs).  Oakes continued by stating that while the core structure of the LESSA remains unchanged, the new law introduces an alternative benefit calculation method that may impact retirement.  He said this new alternative has prompted the need to modify the section of the town’s personnel policy addressing LESSA.

Commissioner Smith made a motion to approve the update to the personnel policy regarding LESSA.  The motion carried unanimously. 

5. Resolution Authorizing Purchase Agreement for Leaf Collection Truck

Town Manager Oakes stated as part of the adoption of the FY 2025/2026 Budget Ordinance, the Board of Commissioners authorized the purchase of a new Leaf Collection Truck for the Public Works Department utilizing debt financing.  Oakes further stated the town received a financing proposal from Truist with a favorable interest rate and desirable terms.  He requested for the Board to adopt a resolution approving the financing arrangement with Truist.

On motion by Commissioner Flanagan, the Board adopted Resolution (2025) 1675, Resolution Approving Financing Terms.  The motion carried unanimously. 

6. Consideration of a Resolution to Close Downtown Streets for Taste of Farmville Event on December 5

Town Manager Oakes stated the Taste of Farmville is scheduled for Friday, December 5^th beginning at 6:00 p.m. in Downtown Farmville and the town will need to block off portions of streets to vehicular traffic for a few hours to enable visitors to safely move from store to store and for carriage rides to occur without impeding traffic.  Oakes further stated the streets would need to be closed on December 5^th between 5:00 and 9:00 p.m. and the Police Department is supporting this request.  He requested the Board adopt a resolution to temporarily close portions of Main and Wilson Street due to them being state highways.

Commissioner Hobbs made a motion to adopt Resolution (2025) 1676, A Resolution to Temporarily Close Main Street Between Belcher Street and Pine Street and a Portion of Wilson Street Between Joe Phillips Alley and Walnut Street in Farmville, NC on December 5, 2025.  The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for any citizen comments.

Steven questioned if background checks were done on state and federal levels.

 Chief Spencer confirmed background checks have been done on all employees. But with the new law they now are requiring fingerprints on certain departments.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 5:54 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, December 1, 2025 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, Mark Flanagan and David Shackleford, Town Attorney Christopher Edwards, Town Manager Justin Oakes and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Old Business

1. Approval Minutes

• November 3, 2025 Regular Session
• November 17, 2025 Special Called Meeting

 On motion by Commissioner Hobbs, the board approved the November 3, 2025 regular session and the November 17, 2025 special called meeting minutes.  The motion carried unanimously.

Mayor Moore offered the invocation, which was followed by the pledge of allegiance to the flag also led by Mayor John Moore.

Mayor Moore stated it had been an honor and a privilege to serve the Town of Farmville the past several years.  He then made a few remarks about Commissioner David Shackleford and then turned the meeting over to him as Mayor Pro-Tempore to run the rest of the meeting.

Special Recognition/ Outgoing Elected Officials’ Remarks

Town Manager Justin Oakes presented outgoing commissioner plaques to Commissioners David Shackleford and Alma Hobbs.  He thanked them for their service to the Town of Farmville.  Commissioners Shackleford and Hobbs both made comments about their time served on the Town Board and what Farmville meant to them.

Administer Oaths of Office

The Honorable Wilton R. Duke, Jr., Superior Court Judge (Ret), administered the oaths of office to Commissioners Jeffery E. Fields and Michael G. Wainwright and Mayor Alex L. Joyner.

Mayor Joyner called a brief recess at 5:44 p.m.  The meeting reconvened at 6:04 p.m.

New Business

Election of Mayor Pro Tempore

Mayor Joyner opened the floor for nominations for Mayor Pro Tempore.

Commissioner Flanagan made a motion to nominate Commissioner Mike Wainwirght.  On motion by Commissioner Flanagan and second by Commissioner Evans, the Board approved the nomination of Commissioner Mike Wainwright for Mayor Pro Tempore.  The motion carried unanimously.

Citizen Presentations

Mayor Joyner recognized Steven Hardy-Braz, a Farmville citizen.

Steven Hardy-Braz stated his concern and confusion over the recent change in required background checks and fingerprints for only certain departments.

Police Chief Jeffrey Spencer explained to Mr. Hardy-Braz that the town has always conducted background checks on all employees that are hired but now an extra layer is required for certain departments that require fingerprinting to be done in addition to the background checks.

Town Manager’s Comments

Town Manager Oakes made the following comment(s) to the Board:

• The Annual Christmas Tree Lighting will be held this Friday, December 5^th at 6:00 p.m. and the Taste of Farmville will begin afterwards at 6:30 p.m.
• The Farmville Christmas parade will be held Saturday, December 13^th at 10:30 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November, 2025.

Changes/Additions/Deletions to Agenda

Mayor Joyner asked if there were any additional changes to the agenda.

Town Manager Oakes requested to make the following changes to the evening’s agenda:

• Move Agenda Item# 2- Interlocal Agreement with Pitt County for Building Inspection Services- from the Consent Agenda to Items for Discussion
• Move Agenda Item# 3- Budget Amendment- Fire Station Capital Project- from the Consent Agenda to Items for Discussion

On motion by Commissioner Smith and second by Commissioner Wainwright, the Board approved the evening’s agenda with the proposed changes. The motion carried unanimously.

Items for Consent

4. Dogwood Festival Advisory Committee Appointment- Sarah Massey

To appoint Sarah Massey as a member of the Farmville Dogwood Festival Advisory  Committee.

On motion by Commissioner Evans and second by Commissioner Fields, the Board adopted Resolution (2025) 1677, Resolution Appointing a Member to the Dogwood Festival Advisory Committee- Sarah Massey.  The motion carried unanimously.

Public Hearing

5. Consideration of Rezoning Request- 3310 N Fields Street

Town Manager Oakes stated that James Tyson, owner of Tyson Family Properties, is requesting that Parcel# 1863 (0.96 acres) located at 3310 North Fields Street be rezoned from Industrial (ID) to Highway Business (HBD).  Oakes further stated Mr. Tyson’s proposed potential uses for this parcel are a small special event space for storage facility.

Mayor Joyner opened public hearing at 6:14 p.m.

There being no further comments, Mayor Joyner closed the public hearing at 6:15 p.m.

On motion by Commissioner Flanagan, the Board approved the rezoning request for 3310 North Fields Street (Parcel 1863) from Industrial to Highway Business.  The motion carried unanimously.

Items for Discussion

6. Consideration of Final Plat for Phase 1 of Bynum Farms Subdivision

Town Manager Oakes stated that Britt Development, LLC is requesting approval of the Final Plat for Phase 1 of Bynum Farms Subdivision.  Oakes explained this approval is needed to allow addresses to be assigned and permits to build to be issued.  He further stated the Final Plat was unanimously approved by the Planning Board at their March 11, 2025 meeting.

Commissioner Smith made a motion to approve the Final Plat for Phase 1 of the Bynum Farms Subdivision with the condition of receipt of all the exhibits.  The motion carried unanimously.

7. Board of Commissioners Annual Retreat

Town Manager Oakes proposed for the annual retreat to be held on Monday, February 23, 2026 and Tuesday, February 24, 2026 at the Farmville Public Library. He added that in years past it has been a traditional two-day format and we could continue that if the Board would like to do so.

 Commissioner Wainwright made a motion to hold the Board of Commissioners Annual Retreat on February 23-24, 2026 at the Farmville Public Library.  The motion carried unanimously.

2. Interlocal Agreement with Pitt County for Building Inspection Services

Town Manager Oakes stated that Code Enforcement Officer Paul Ellis is leaving the Town of Farmville as of December 31, 2025 and the town is turning building inspection services over to Pitt County to handle.  Oakes further stated that Pitt County is requesting approval of an Interlocal Agreement Between the Town of Farmville and Pitt County regarding the use of the services of the Building Inspector of the County to inspect all structures, buildings, and construction within the corporate limits and extra-territorial jurisdiction of the town.  He added that the services of the Pitt County Inspections shall be performed at no cost to the Town of Farmville.

On motion by Commissioner Smith, the Board approved the Interlocal Agreement Between the Town of Farmville and Pitt County- Building Code Enforcement.  The motion carried unanimously.

3. Budget Amendment- Fire Station Capital Project

Town Manager Oakes stated this budget amendment establishes a capital project budget for the construction of the new Fire Station Building.

Commissioner Smith made a motion to adopt Ordinance (2025) 1069, Establishing a Capital Project Budget for Construction of New Fire Station Building.  The motion carried unanimously.

 Citizen comments

Mayor Joyner asked for citizen comments at this time.

Steven Hardy-Braz expressed his continued confusion over the new requirements for fingerprints along with background checks on new hires.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 6:28 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, January 8, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

AC Salaam, a Farmville citizen, expressed her concern about bicycle and pedestrian safety.  She further expressed that bicyclists do not need to ride on the sidewalks. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Downtown landscaping project is proceeding forward which started in October and have now started back since the holidays
• Girl Scouts are starting their cookie sale this Saturday at the Piggly Wiggly

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to accept the agenda as presented.  The motion carried unanimously.

 Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore presented Allison Eastwood from Eastern Stop Human Trafficking Now with a proclamation declaring January 2024 as Human Trafficking and Prevention Awareness Month in Farmville.  

Commissioner Shackelford arrived late to the meeting at 5:40 p.m.

Public Hearing

2. Structures for Demolition- 3760 South Walnut Street (Parcel# 00582) & 3508 Zeno Street (Parcel# 12719)

 3760 South Walnut Street (Parcel# 00582)

Code Enforcement Officer Paul Ellis requested approval to demolish the structure located at 3760 South Walnut Street (Parcel# 00582).

Mayor Moore opened the public hearing at 5:43 p.m.  There being no further comments, Mayor Moore closed the hearing at 5:44 p.m.

On motion by Commissioner Smith, the Board approved the request and adopted Ordinance (2024) 1020, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that Same May not be Occupied until Demolished.  The motion carried unanimously. 

 3508 Zeno Street (Parcel# 12719)

Code Enforcement Officer Paul Ellis requested approval to demolish the structure located at 3508 Zeno Street (Parcel# 12719).

Mayor Moore opened the public hearing at 5:47 p.m.  There being no further comments, Mayor Moore closed the hearing at 5:48 p.m.

 On motion by Commissioner Smith, the Board approved the request and adopted Ordinance (2024) 1021, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing that a Notice be Placed Thereon, and that Same May not be Occupied until Demolished.  The motion carried unanimously. 

 Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• December 4, 2023 – Regular session

4. Appointment of Fire Chief for 2024

      To approve Tommy Brady as Fire Chief for another one-year term.

      On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the December 4, 2023 regular session
• Approved Appointment of Tommy Brady as Fire Chief for 2024

      The motion carried unanimously. 

  Items for Discussion or Decision

5. Presentation of Audit Report for FY 2022/2023

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2023.

6. Consideration of Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins informed the board that the retreat will be held at the library on Monday, February 19^th and Tuesday, February 20^th. The agenda for the retreat was presented.

Mayor Moore requested permission to end the meeting on Monday, February 19^th by 4:00 p.m. due to an important meeting he needed to attend.

On motion by Commissioner Hobbs, the Board approved the agenda for the 2024 Annual Board of Commissioners Retreat.  The motion carried unanimously.

Citizen Presentations

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:22 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, February 5, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner Bert Smith offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Mark Flanagan.

Citizen presentations

Steven Hardy-Braz, a Farmville citizen, expressed his concerns regarding ADA compliance.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Provided the Board with a copy of the FY 24/25 Budget Calendar
• The public art installed on town property at the community center, library and walking park is a part of the Pitt County Arts Council Down-East National Outdoor Sculpture Exhibition. The town has taken part in this since 2018.  The library sculpture is permanent, but the community center and walking park sculptures are rotating ones that are paid for by renewal each year.  A new sculpture will be installed on February 27^th at the community center.  It is unknown at this time whether a new sculpture will replace the old one at the walking park since the Farmville Arts Council handles this renewal.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Flanagan made a motion to move Agenda item #3 from the consent agenda into items for discussion and to be placed as #12 in the order on the agenda.  The motion carried unanimously. 

Commissioner Hobbs made a motion to accept the agenda as presented with the above change.  The motion carried unanimously.

Proclamation- Mayor Moore

1. African American History Month

Mayor Moore presented a proclamation declaring the month of February as African American History Month in Farmville to Jeffrey Fields.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• January 8, 2024 – Regular session

4. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

      To adopt an ordinance per NCDOT request to close North Main Street for the Dogwood

Festival during the dates of April 26-28, 2024.

5. Adoption of Ordinance Amending the FY 2023/2024 Budget Ordinance- Library Trust

To adopt an ordinance to transfer funds from the Library Trust accounts into the General Fund- Library Department for use.  The library plans to spend the funds from the Devisconti Trust for the purchase of manga and board books, from the Arndt Trust for the purchase of items for the Play and Learn area, and from the Barker Trust for the purchase of 16 Chromebooks, charging station, Microsoft licenses and the purchase of a 4-week session gaming program and Minecraft licenses.  This has been approved by the Library Board of Trustees per Library Director Angie Bates.

6. Accept and Approve Annual Audit for Fiscal Year 2022-23

To accept and approve the audit report for the year ending June 30, 2023.

       On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the January 8, 2024 regular session
• Adopted Ordinance (2024) 1022, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 26-28, 2024
• Adopted Ordinance (2024) 1023, An Ordinance Amending the FY 2023/2024 Budget Ordinance- Library Trusts
• Accepted and approved the audit report from Barrow, Parris & Davenport for the year ending June 30, 2023

      The motion carried unanimously. 

 Items for Discussion or Decision

7. Presentation on Proposed Clock Tower on Town Commons

LaRue King, from the Farmville Garden Club, addressed the Board and suggested a proposed placement of a decorative clock tower on the Town Commons near the intersection of Main and Belcher Streets.  She stated that the Garden Club is proposing to pay the cost of the clock and installation.

Mayor Moore stated the next step would be for the proposal to go to the Planning Board for approval.

8. Planning Board Report/ Residential Zoning

Planning Director Justin Oakes stated this report normally comes at the annual Board of Commissioner’s Retreat but since the retreat agenda is full, Todd Edwards will be giving it this evening.

Todd Edwards provided the Board with a Planning Board Report for the 2023 year.

Planning Director Justin Oakes provided the Board with a Residential Zoning Analysis overview.  He stated that the analysis has resulted in several recommended text amendments to the R-5 and R-8 Zoning Districts that are aimed to promote orderly redevelopment, as well as promote smart, sustainable new development.  Oakes further stated that the Planning Board is recommending that a R-10 Zoning District be added to better capture proposed suburban developments that fall between the currently allowed 8,000 square foot (R-8) and 15,000 square foot (R-15) zoning lot size requirements.  He said the Planning Board will act on these proposed recommendations at their February 13, 2024 meeting and it should be submitted to the Town Board at their March meeting.

9. Approval of Certification Requested by NCDOT to Repeal and then Enact Speed Zone

    on certain NCDOT Routes in Farmville

Town Manager David Hodgkins stated last year the NCDOT made several changes to highway designations in and around Farmville.  He presented 10 certificates which change speed zones that had referenced US 258 Business and NC 121 and change various segments to State secondary road numbers.  Hodgkins stated that the certificates repeal the speed zone that references the old road name and then enact the same speed zone for the new road name.  He asked for the Board to approve the certificates presented.

Commissioner Smith made a motion to approve the Speed Zone Certificates.  The motion carried unanimously.        

10. Consideration of an Amendment to the Operations and Maintenance Agreement with Greene County for Water Transmission

Rich Moore, from McDavid Associates, stated Greene County recently replaced their water system controls (SCADA) and as a part of SCADA installation, a monitoring panel was replaced at the Langs Crossroads metering site.  Moore further stated for Greene County to receive water flow data, analog signal splitters were installed.  He continued by saying the installation of SCADA equipment and splitters is a benefit solely to Greene County such that Farmville should not be responsible for any ownership, operation or maintenance with the new devices.  Moore presented “Amendment No.3” to the joint ownership, operation and maintenance agreement which proposes to acknowledge the following:

• Original internet service to site has been disabled and is no longer in service (radio communication now in place).
• Greene County is solely responsible for ownership, operation and maintenance of their SCADA panel and the analog splitters installed at Site 247.

Moore requested approval of Amendment No.3.

On motion by Commissioner Smith, the Board adopted Resolution (2024) 1601, Approving Amendment No. 3 to Agreement Between Greene County and Town of Farmville, Joint Construction, Operation and Maintenance, Potable Water Supply Transmission System from Greenville Utilities Commission.  The motion carried unanimously.

11. Consideration of Final Agenda for Annual Board of Commissioners Retreat

Town Manager Hodgkins presented the final agenda for the annual Board of Commissioners Retreat.

Commissioner Hobbs made a motion to approve the final agenda for the Board of Commissioners’ Annual Planning Retreat.  The motion carried unanimously. 

12. Agreement to Appropriate Any New Ad Valorem Tax Revenue Derived by an Increase of the Rural Fire Tax to the Fire Truck Reserve (previously Agenda item #3)

Town Manager Hodgkins explained the Farmville Rural Fire District Board is considering requesting that the Pitt County Board of Commissioners increase the fire tax rate in the rural/unincorporated portion of the Farmville Fire District this year.  In addition, he stated the Rural Board is requesting that if the tax increase is approved by Pitt County, that the additional revenue generated by the tax rate increase be set aside by the Town of Farmville in the Town’s existing Fire Truck Reserve account for future fire apparatus purposes.

On motion by Commissioner Flanagan, the Board agreed to Designate any Additional Revenue Derived from any Fire Tax Rate Increase in 2024 to the Town of Farmville’s Fire Truck Reserve.  The motion carried unanimously.

Citizen Presentations

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:31 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, March 4, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Farmville Cub Scout Troop 25.

Citizen presentations

Mayor Moore recognized Dan Taylor, Chairman of the Farmville Dogwood Festival Committee.

Dan provided the Board with some history and facts on the Dogwood Festival and announced the 2024 headlining act for the Saturday Dogwood Bash to be Grand Ole Opry member Lauren Alaina.  He also thanked the town for their continued support.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Thanked the Board for another successful retreat.
• The Main Street landscaping project is almost finished with a total of 13 plant beds and is 100% privately funded.
• Reminder of the transition to Town well water so if customers are seeing a change in the color of their water, it will only be temporarily.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Hodgkins asked to add Agenda #8 – Advocacy Services to the evening’s agenda.

Commissioner Hobbs made a motion to add Agenda #8 – Advocacy Services to the evening’s agenda.  The motion carried unanimously.

 Special Presentation

1. Presentation by Cub Scouts – Dr. Miller

Dr. Miller and a few cub scouts from Pack 25, informed the Board of the upcoming district pinewood derby to be held on March 23, 2024 at Sugg Bundy Elementary School, starting at 8:00 a.m. for registration.  Dr. Miller stated there would be cub scout packs from all over Eastern North Carolina to race this year.  She said there would be about 80 racers and it was open to the public with racing to begin at 9:00 a.m.  She also gave a pinewood derby box to each Commissioner and the Mayor and invited them to build a car and come race.

Mayor Moore said all the Town Board was going to participate this year and they would be racing each other towards the end of the derby.

Public Hearing

2. Ordinances to Amend Various Provisions Contained in Chapter 157 of the Code of Ordinances Related to the Town’s Residential Zoning Districts

Planning Director Justin Oakes stated town staff, along with Stewart Consulting, spent a great deal of time working with the Planning Board to conduct an analysis of the town’s residential zoning districts, which have resulted in several recommended text amendments to the R-5 and R-8 Zoning Districts that are aimed to promote orderly redevelopment, as well as promote smart, sustainable new development.  Oakes further stated the Planning Board is also recommending that a R-10 Zoning District be added to better capture proposed suburban developments that fall between the currently allowed 8,000 square foot (R-8) and 15,000 square foot (R-15) zoning lot size requirements.

Mayor Moore opened the public hearing at 5:50 p.m.

There being no comments, Mayor Moore closed the public hearing at 5:51 p.m.

On motion by Commissioner Smith, the Board adopted:

• Ordinance (2024) 1024, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Allow for Alley Loading
• Ordinance (2024) 1025, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Allow for Open Space
• Ordinance (2024) 1026, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, For R-10 Residential District
• Ordinance (2024) 1027, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, For Added Requirements
• Ordinance (2024) 1028, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Amend The Minimum Lot and Setback Requirements
• Ordinance (2024) 1029, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Add Open Space
• Ordinance (2024) 1030, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, For Site Plans

     The motion carried unanimously. 

 Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• February 5, 2024 – Regular session
• February 19, 2024- Retreat session 1
• February 20, 2024- Retreat session 2

4. Resolution Declaring Certain Real Property as Surplus

To adopt a resolution declaring real property (parcel 50561) currently owned by the Town which is no longer in use, as surplus.

5. Adoption of Ordinance Amending the FY 2023/2024 Budget Ordinance- Library

To adopt an ordinance to amend the FY 23/24 budget ordinance to place final ARPA funds received in the FY 22/23 budget into the Library Department for approved expenditures made in the FY 23/24 budget.

      On a motion by Commissioner Flanagan, the Board adopted/approved the following:

• Approved the minutes from the February 5, 2024 regular session, the February 19, 2024 retreat session 1 and the February 20, 2024 retreat session 2
• Adopted Resolution (2024) 1602, Resolution Declaring Certain Town Owned Property As Surplus (Parcel 50561)
• Adopted Ordinance (2024) 1031, An Ordinance Amending the FY 2023/2024 Budget Ordinance (Library)

      The motion carried unanimously. 

 Items for Discussion or Decision

6. Fire Department Report – Chief Tommy Brady

Chief Tommy Brady gave a presentation to the Board on the prior year’s activities and statistics.

7. Cemetery Report and Discussion- Chris Turnage

Christopher Turnage, from Farmville Funeral Home, made a presentation to the Board on the statistics of burial versus cremation, the future of the Hollywood Cemetery expansion and other cemetery development.  He provided costs and placement ideas for the building of a mausoleum and niches.

8. Advocacy Services

Town Manager Hodgkins recommended that the town to hire a firm that provides advocacy services on behalf of cities, towns and counties, to put the town in a better position for funding from Federal and State sources.  Hodgkins stated the Town had solicited proposals from several firms and had received three advocacy firm responses.  He recommended that the Board authorize securing the services of Checkmate Government Relations for advocacy services on behalf of the Town of Farmville.

Commissioner Smith made a motion to authorize the services of Checkmate Government Relations as our advocate and to review the progress of the town’s investment on a quarterly basis.  The motion carried unanimously.   

Citizen Presentations

Mayor Moore asked for any citizen comments.

Steven Hardy-Braz- sewer sludge drying debt- why are we still paying for it.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 6:52 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, April 1, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore recognized AC Salaam, a Farmville citizen.

Ms. Salaam addressed standing water on South Main Street due to a drainage ditch not draining properly.  She also stated that dead animals are not collected in a timely fashion or at all.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Beautiful patriotic flags were placed down Main Street by Sam Flanagan as his Eagle Scout project.
• Town Easter egg hunt was held today inside the library and was successful. It had been previously rescheduled due to rain.
• An initial meeting was held with representatives of Checkmate Government Relations and they are starting to make appointments with legislative representatives and also working on needs in addition to the Fire Department.
• The Farmville Visitors website is live with new items and updates will be unveiled this week. Another $10,000 grant was received to go towards this upgrade.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

Commissioner Smith made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• March 4, 2024 – Regular session

2. Re-Appointment of Planning Board Member – Todd Edwards

To adopt a resolution reappointing Todd Edwards to the Farmville Planning Board.

3. Re-Appointment of Planning Board Member – Tammy Matis

To adopt a resolution reappointing Tammy Matis to the Farmville Planning Board.

4. Re-Appointment of Planning Board Member – Kevin Wainwright

To adopt a resolution reappointing Kevin Wainwright to the Farmville Planning Boad.

       On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the March 4, 2024, regular session
• Adopted Resolution (2024) 1603, Re-Appointing Advisory Board Member – Farmville Planning Board (Todd Edwards)
• Adopted Resolution (2024) 1604, Re-Appointing Advisory Board Member – Farmville Planning Board (Tammy Matis)
• Adopted Resolution (2024) 1605, Re-Appointing Advisory Board Member – Farmville Planning Board (Kevin Wainwright)

      The motion carried unanimously. 

 Items for Discussion or Decision

5. Presentation and Endorsement of Pitt County Comprehensive Transportation Plan –  Scott Walston, NCDOT

Scott Walston, a representative with the NCDOT’s Transportation Planning Branch, made a presentation on the planning process and recommendations of the Pitt County Comprehensive Transportation Plan.  He asked the Board for their endorsement of this plan.

On motion by Commissioner Hobbs, the Board adopted Resolution (2024) 1606, Resolution of the Town of Farmville, Adopting a Comprehensive Transportation Plan for Pitt County, North Carolina.  The motion carried unanimously. 

6. Resolution Authorizing RDED Grant Submittal and Grant Match

Town Manager Hodgkins stated the Farmville Community Center building is in need of significant interior upgrades as well as new perimeter landscaping.  He further stated the NC Department of Commerce Rural Downtown Economic Development Grant program provides a grant opportunity to fund the needed improvements.  Hodgkins estimated the cost of the project to be $692,900 and said if the grant was approved, only a 5% local match of $36,468 would be required.

Commissioner Smith made a motion to adopt Resolution (2024) 1607, Application and Match for North Carolina Department of Commerce, Rural Downtown Economic Development Grant Fund, Main Street and Rural Planning Center for the Farmville Community Center Renovation.  The motion carried unanimously.

7. Report on Cemeteries

Public Works Director Wes Thomas provided the Board with an updated proposed layout of burial plots for Hollywood Cemetery.  Thomas also provided the Board with a proposed map of the Hollywood Cemetery addition completed by McDavid Associates.  He stated the proposed layout would allow for 1,875 traditional (9’x14’) plots, 655 (3’x3’) plots designated for cremains and 200 plus spots for mausoleum walls, which would allow for an estimated 4,605 options for burial in the expansion.

After a general discussion, Commissioner Bobby Evans made a motion to move ahead with the Hollywood Cemetery addition and the recommended layout by Public Works Director Wes Thomas.  The motion carried unanimously.

8. Reschedule Regular July Board of Commissioners Meeting to June 24, 2024

Town Manager Hodgkins requested the July meeting to be rescheduled to June 24, 2024, to take care of some year-end budget amendments and to avoid the July 4^th holiday.

Commissioner Smith made a motion to approve the July Board meeting to be rescheduled to June 24, 2024.  The motion carried unanimously.

9. Reschedule Regular September Board of Commissioners Meeting to August 26, 2024

      Town Manager Hodgkins requested for the September meeting to be rescheduled to August 26, 2024 to avoid the Labor Day holiday conflict.

 Commissioner Smith made a motion to approve the September Board meeting to be rescheduled to August 26, 2024.  The motion carried unanimously.

Citizen Presentations

Mayor Moore asked for any citizen comments.

Ms. AC Salaam expressed her concerns regarding the Pitt County Comprehensive Transportation Plan and if it had any type of public transportation.

Ms. Chaunte Hopkins, who resides at 3676 South George Street, questioned whether the Pitt County Transportation plan included public transportation options such as a railway or bus system.

Alex Paschall introduced himself and stated he was running in the next election to be our NC State Senator for District 5.

Ashanti Williams stated the 3^rd week in April is Autism Acceptance week in Farmville.  She invited everyone to the Autism golf tournament on April 19^th and the big walk on April 20^th.  Mayor Moore and Ms. Williams shared a photo opportunity.

Commissioner Hobbs shared a poem related to “What is Farmville” due to April being poetry month.

Adjournment

On a motion by Commissioner Hobbs, the meeting adjourned at 6:25 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, May 6, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore recognized Alex Paschall.

Alex Paschall introduced himself and stated he was running in the next election to be our NC State Senator for District 5 and was attending the meeting to learn more about Farmville and how he can help.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Dogwood Festival was a terrific success with good crowds and good weather. Thank you to the employees and volunteers who worked to make the event great.
• The May Museum Garden Party was held this past Sunday and the event itself went well, but the location was moved to the library due to weather.
• The Town of Farmville won several safety awards again, including being a gold award winner for 6 straight years and multiple departments winning for multiple years in a row as well.
• Parks & Recreation will hold a 5k Road Race on May 18^th starting at 8:00 a.m.
• May Museum is starting their summer series with a Pig Pickin on May 16^th at 5:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Public Hearings

1. Ordinance to Amend Chapter 33 of the Farmville Code of Ordinances Regarding Criminal History Checks

Police Chief Jeffrey Spencer stated that due to recent changes in DCI (Division of Criminal Information), we must modify our current ordinance that we have in place for running criminal history checks on employees and volunteers.  Chief Spencer further stated that with the current ordinance, we can only run criminal history checks on volunteer coaches and paid employees.   He added that the updated ordinance must be adopted and a copy sent to the SBI (State Bureau of Investigation) for their approval.

 Mayor Moore opened the public hearing at 5:36 p.m.  There being no further comments, he closed the hearing at 5:37 p.m.

 On motion by Commissioner Smith, the Board adopted Ordinance (2024) 1032, An Ordinance to Amend the Code of Ordinances, Chapter 33, Criminal History Checks.  The motion carried unanimously. 

2. Structure for Demolition – 4422 West Perry Street

Code Enforcement Director Paul Ellis requested permission to demolish a structure at 4422 West Perry Street (Parcel 20025).  He stated that four certified letters were sent to the responsible person for this property and it meets the NC General Statutes and Town of Farmville Code of Ordinance requirements.  Ellis stated that adoption of the ordinance gives permission to demolish after ninety days if no action is taken by the owner.

Mayor Moore opened the public hearing at 5:40 p.m.  There being no further comments, he closed the hearing at 5:41 p.m.

Commissioner Smith made a motion to adopt Ordinance (2024) 1033, An Ordinance Directing The Building Official To Demolish The Property Herein Described As Being Dangerous And Unsafe And Directing That A Notice Be Placed Thereon, And That The Same May Not Be Occupied Until Demolished.  The motion carried unanimously. 

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Permit Electronically Controlled Message Centers or Reader Boards on Signs and to Amend Ground Sign Requirements in Office and Institutional Zoning Districts

Planning Director Justin Oakes requested to amend the Zoning Ordinance, specifically Sign regulations, to allow for signs with an electronically controlled message center or reader boards where different copy changes, as well as amend ground sign regulations in the O&I District.  Oakes stated that the Town received a zoning compliance permit application for the signs to be installed at the new Pitt Community College Farmville Center, and one of the signs would be an electronically controlled message center with rolling messages, all associated with the college.  He said under our current ordinance, this type of sign would not be allowed.

Mayor Moore opened the public hearing at 5:48 p.m.  There being no further comments, he closed the hearing at 5:49 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2024) 1034, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, Signs, to Allow Electronically Controlled Message Centers or Reader Boards.  Also with this motion, the Board adopted Ordinance (2024) 1034A, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, Signs, to Amend Ground Sign Requirements in O&I District.  The motion carried unanimously. 

4. Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Location Requirements on Family Care Homes

Planning Director Justin Oakes requested to amend the Zoning Ordinance to establish Location Requirements for Family Care Homes within Residential Districts.  Oakes explained that the Planning Department has issued 3 zoning verification letters to 2 applicants to include in their application packets to the North Carolina Department of Health and Human Services to open/operate a Family Care Home.  He stated that these are not Zoning Compliance permits, just letters that the applicant provides to the State to verify that the property in question is in a zoning district that allows single family residential.  Oakes further stated that North Carolina Statutes require that any district that allows for single-family residential must allow Family Care Homes in those districts.  After talking with the Town Attorney, the Planning Board is requesting an ordinance amendment to add locational buffer language between Family Care locations that would provide for distance buffers between such facilities.

Mayor Moore opened the public hearing at 6:15 p.m.  There being no further comments, he closed the hearing at 6:16 p.m.

 After a general discussion, the board put the agenda item on hold until later in the meeting, for Planning Director Oakes to provide the locations of the 2 applicants.

Oakes stated the locations in question were 3737 Stuart Circle, 3543 South Barrett Street and 3547 South Barrett Street.

Commissioner Bobby Evans made a motion to adopt Ordinance (2024) 1035, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, Added Requirements, to Add Location Requirements on Family Care Homes.  The motion carried unanimously.

Items for Consent

5. Approval of Minutes

To approve the minutes from the following session(s):

• April 1, 2024 – Regular session

6. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance- Library

To adopt an ordinance amending the FY 2023/2024 budget ordinance in order to transfer money from the Devisconti and Baker Trust Fund accounts into the Library Department for

the purchase of early reader books and materials and plot presentation labor for the pollinator garden.

7. Resolution Approving Water Shortage Response Plan

To adopt a resolution approving the proposed Water Shortage Response Plan as required by NC General Statutes 143-355 (1). 

8. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring personal property owned by the town, which is no longer in use, as surplus.

9. Re-Appointment of Dogwood Advisory Committee Member – Fraley Greene

To adopt a resolution re-appointing Fraley Greene as a member to the Dogwood Advisory Committee. 

10. Re-Appointment of Dogwood Advisory Committee Member – Ricky Langley

To adopt a resolution re-appointing Ricky Langley as a member to the Dogwood Advisory Committee. 

11. Re-Appointment of Dogwood Advisory Committee Member – Kearney Long

To adopt a resolution re-appointing Kearney Long as a member to the Dogwood Advisory Committee. 

12. Appointment of Dogwood Advisory Committee Member – Kevin Wainwright

To adopt a resolution appointing Kevin Wainwright as a member to the Dogwood Advisory Committee. 

13. Re-Appointment of Library Board of Trustees Member – Mary Morrison Dixon

To adopt a resolution re-appointing Mary Morrison Dixon as a member to the Farmville Library Board of Trustees. 

14. Re-Appointment of Library Board of Trustees Member – Kearney Long

To adopt a resolution re-appointing Kearney Long as a member to the Farmville Library Board of Trustees. 

15. Re-Appointment of Library Board of Trustees Member – Latonya Nixon-Vines

To adopt a resolution re-appointing Latonya Nixon-Vines as a member to the Farmville Library Board of Trustees. 

16. Re-Appointment of Library Board of Trustees Member – JoAnn Williford

To adopt a resolution re-appointing JoAnn Williford as a member to the Farmville Library Board of Trustees. 

17. Re-Appointment of May Museum Advisory Committee Member – Prince Barnette

To adopt a resolution re-appointing Prince Barnette as a member to the May Museum and Park Commission. 

18. Re-Appointment of May Museum Advisory Committee Member – Michael Cable

To adopt a resolution re-appointing Michael Cable as a member to the May Museum and Park Commission. 

19. Re-Appointment of May Museum Advisory Committee Member – Bob Newton

To adopt a resolution re-appointing Bob Newton as a member to the May Museum and Park Commission. 

20. Re-Appointment of Parks & Recreation Advisory Board Member – Phillip Irvin

To adopt a resolution re-appointing Phillip Irvin as a member to the Recreation Advisory Board. 

21. Appointment of Parks & Recreation Advisory Board Member – Ray Ferrell

To adopt a resolution appointing Ray Ferrell as a member to the Recreation Advisory Board. 

22. Appointment of Parks & Recreation Advisory Board Member – Lou Ann Wiley

To adopt a resolution appointing Lou Ann Wiley as a member to the Recreation Advisory Board. 

      On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the April 1, 2024, regular session
• Adopted Ordinance (2024) 1036, An Ordinance Amending the FY 2023/2024 Budget Ordinance- Library Trust Funds
• Adopted Resolution (2024) 1608, Resolution to Approve the Town of Farmville’s Local Water Supply Plan
• Adopted Resolution (2024) 1609, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Resolution (2024) 1610, Re-Appointing a Member to the Dogwood Festival Advisory Committee (Fraley Greene)
• Adopted Resolution (2024) 1611, Re-Appointing a Member to the Dogwood Festival Advisory Committee (Ricky Langley)
• Adopted Resolution (2024) 1612, Re-Appointing a Member to the Dogwood Festival Advisory Committee (Kearney Long)
• Adopted Resolution (2024) 1613, Appointing a Member to the Dogwood Festival Advisory Committee (Kevin Wainwright)
• Adopted Resolution (2024) 1614, Re-Appointing a Member to the Library Advisory Board (Mary Morrison Dixon)
• Adopted Resolution (2024) 1615, Re-Appointing a Member to the Library Advisory Board (Kearney Long)
• Adopted Resolution (2024) 1616, Re-Appointing a Member to the Library Advisory Board (Latonya Nixon-Vines)
• Adopted Resolution (2024) 1617, Re-Appointing a Member to the Library Advisory Board (JoAnn Williford)
• Adopted Resolution (2024) 1618, Re-Appointing a Member to the May Museum and Park Commission (Prince Barnette)
• Adopted Resolution (2024) 1619, Re-Appointing a Member to the May Museum and Park Commission (Michael Cable)
• Adopted Resolution (2024) 1620, Re-Appointing a Member to the May Museum and Park Commission (Bob Newton)
• Adopted Resolution (2024) 1621, Re-Appointing a Member to the Recreation Advisory Board (Phillip Irvin)
• Adopted Resolution (2024) 1622, Appointing a Member to the Recreation Advisory Board (Ray Ferrell)
• Adopted Resolution (2024) 1623, Appointing a Member to the Recreation Advisory Board (Lou Ann Wiley)

      The motion carried unanimously. 

 Items for Discussion or Decision

23. Consideration of Offer to Purchase Real Property – Jeff Heath

Town Manager Hodgkins stated that the Town received an offer from Jeff Heath to purchase a vacant lot owned by the Town located on West Marlboro Road.  He asked the Board to consider the offer to purchase.

On motion by Commissioner Smith, the Board adopted Resolution (2024) 1624, Resolution Authorizing Upset Bid Process for Disposal of Certain Real Property.  The motion carried unanimously.   

24. Community Organization Funding Requests for FY 2024/2025 Budget

Mayor Moore recognized the following community organizations to give a presentation for their funding requests for the FY 2024/2025 Budget:

• Farmville Area Arts Council – Fred Austin
• Farmville Community Garden – Zac Hackney
• Farmville Rescue and EMS – no one in attendance
• Farmville Senior Council – no one in attendance
• B. Sugg and Sam Bundy Schools – Matt Daniel & Alex Britt
• Farmville Middle School – no one in attendance
• Pitt County Council on Aging – no one in attendance
  

25. Presentation of Town Manager’s Recommended Budget for FY 2024/2025,

   Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins provided a brief overview of the proposed FY 2024/2025 Budget.  He requested the Board to set a budget workshop date and a public hearing date.

On motion by Commissioner Smith, the Board approved the budget workshop to be held on Monday, May 20, 2024, at 9:00 a.m. at the Farmville Public Library and the budget public hearing to be held on June 3, 2024, at 5:30 p.m.  The motion carried unanimously. 

Citizen Presentations

Mayor Moore asked for any citizen comments.

AC Salaam commented that the Farmville Senior Council requested funds for upgrading the transportation van for senior trips, etc.

Adjournment

On a motion by Commissioner Evans, the meeting adjourned at 6:56 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 3, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized Greg Smith, who resides at 4124 Grimmersburg Street.

Mr. Smith expressed his concern over the speeding down Grimmersburg Street, especially during school drop-off and pickup times.  He stated the school buses are the biggest culprits.  He asked the Board to consider lowering the speed limit, adding a speed bump and possibly increasing patrol.

Town Manager’s Comments

Town Manager Hodgkins made the following comments:

• May Museum’s 1^st Music in the Park series begins on June 20^th from 5:00 p.m. to 9:00 p.m.
• Town’s July 4^th Celebrations will take place on July 3^rd from 6:30 p.m. to 9:30 p.m., with music, food and fireworks.
• Annual Retreat Progress report will be given at September meeting which will take place on August 26^th.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Special Presentations

1. Proclamation Celebrating June 19, 2024, as Juneteenth in Farmville- Mayor Moore

      Mayor Moore presented a proclamation recognizing Juneteenth in Farmville. 

Public Hearing

2. FY 2024/2025 Budget Ordinance

Town Manager Hodgkins requested adoption of the FY 2024/2025 Budget Ordinance. He stated that the minor changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2024/2025 Budget at 5:39 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:40 p.m.

On motion by Commissioner Evans, the Board adopted Ordinance (2024) 1037, Town of Farmville Budget Ordinance for Fiscal Year 2024/2025 as presented in the agenda, and to include the new pay rates in the payroll beginning July 4^th.  The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session:

• May 6, 2024 – Regular Session

4. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance

To adopt an ordinance amending the FY 2023/2024 Budget Ordinance. 

5. Approval of the Audit Contract For Year Ended June 30, 2024

To approve the audit contract for the year ended June 30, 2024 with Barrow, Parris & Davenport.

6. Re-Appointment of Housing Authority Board Member- Donnie Greene

To adopt a resolution to re-appoint Donnie Greene to serve another term on the Housing

Authority Board.

7. Interlocal Agreement with Pitt County for GIS Mapping Services

To approve the Interlocal Agreement with Pitt County for GIS Mapping Services.

 On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the May 6, 2024 regular session
• Adopted Ordinance (2024) 1038, An Ordinance Amending the FY 2023/2024 Budget Ordinance
• Approved the audit contract for the year ended June 30, 2024 with Barrow, Parris & Davenport
• Adopted Resolution (2024) 1625, Re-Appointing a Member to the Farmville Housing Authority Board – Donnie Greene
• Approved the Interlocal Agreement between the Town of Farmville and Pitt County for GIS Mapping Services

The motion carried unanimously. 

Items for Discussion

8. Resolution Authorizing Sale of Surplus Real Property- West Marlboro Road (Parcel #50561) (Vacant)

Town Manager Hodgkins stated the town received an offer from Jeff Heath to purchase a 0.38-acre lot owned by the town located on West Marlboro Road just west of its intersection with Baldree Street.  He also stated on May 6, 2024, the Board of Commissioners passed a resolution authorizing the use of the upset bid process for disposal of the subject property.  Hodgkins reported the offer was duly advertised and no additional bids were received during the upset bid period.  He requested adoption of a resolution to authorize the sale of land to Jeff Heath.

On motion by Commissioner Smith, the Board adopted Resolution (2024) 1626, Resolution Authorizing Disposal of Certain Real Property on West Marlboro Road.  The motion carried unanimously.

Closed Session

On motion by Commissioner Hobbs, the Board adjourned into closed session at 5:45 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

 On motion by Commissioner Shackleford, the Board returned to regular session at 6:00 p.m.  The motion carried unanimously.

 On motion by Commissioner Hobbs, the Board approved a $5,000 increase to the Town Manager’s salary.  The motion carried unanimously.

 Adjournment

On motion by Commissioner Hobbs, the meeting adjourned at 6:03 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 24, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bobby Evans, Mark Flanagan, David Shackleford and Bert Smith; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore stated there were no citizens presentations this evening.

 Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held July 3^rd on the Town Commons with the Tar River Community Band starting at 6:00 p.m. and the fireworks around 9:30 p.m.
• Farmville Community Garden is having a Pig Pickin’ and Open House event on June 29, 2024 from 5:30 p.m. until 8:00 p.m.
• Farmville Chamber of Commerce is having a Barbeque and Brews Festival on July 27, 2024 from 2:00 p.m. until 8:00 p.m. at Duck Rabbit Brewery

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

 On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Proclamation- Mayor Moore

1. Declaring July as Parks and Recreation Month in Farmville

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville. 

Public Hearing

2. Ordinance to Amend Chapter 152 of the Code of Ordinances, Flood Damage Prevention Ordinance

Planning Director Justin Oakes stated that on April 16, 2024, the North Carolina Emergency Management / Hazard Mitigation Section (NCEM) reviewed the town’s Flood Damage Prevention Ordinance to ensure compliance with all State and Federal guidelines.  Upon review, Oakes stated that there were a few new definitions, existing definition revisions, and one definition removal that was requested to bring the ordinance into compliance.

Mayor Moore declared the public hearing open at 5:35 p.m.

       There being no further comments, Mayor Moore closed the public hearing at 5:36 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2024) 1039, An Ordinance to Amend the Code of Ordinances, Chapter 152, Flood Damage Prevention Ordinance.  The motion carried unanimously.

 Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• May 20, 2024 Budget Workshop #1
• May 28, 2024 Budget Workshop #2
• June 3, 2024 – Regular Session
• June 3, 2024 – Closed Session

4. Adoption of Ordinance Amending the FY 2023/2024 Budget Ordinance

To adopt an ordinance amending the FY 2023/2024 Budget to cover any final over expenditures based on predicted June 30, 2024 balances.

5. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NCGS 160A-266.

6. Resolution Amending Capital Project Budget Ordinance – 2018 CDBG-I Basin 5 Sanitary Sewer Improvements

To adopt a resolution amending the Capital Project Budget Ordinance for the 2018 CDBG-I Basin 5 Sanitary Sewer Improvements due to project completion.

7. Resolution Amending Capital Project Budget Ordinance – Moore Street Sanitary Sewer Improvements

To adopt a resolution amending the Capital Project Budget Ordinance for the Moore Street Sanitary Sewer Improvements due to project completion. 

8. Resolution Amending Capital Project Budget Ordinance- 2018 CDBG-NR Project

To adopt a resolution amending the Capital Project Budget Ordinance for the 2018 CDBG-NR Project to bring the budget in line with expenditures to date.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the May 20^th budget workshop #1 session, the May 28t budget workshop #2 session, the June 3, 2024 regular session and the June 3, 2024 closed session
• Adopted Ordinance (2024) 1040, An Ordinance Amending the FY 2023/2024 Budget Ordinance
• Adopted Resolution (2024) 1627, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Resolution (2024) 1628, Amending Capital Project Budget Ordinance, 2018 CDBG Infrastructure Sewer Project 18-I-3044
• Adopted Resolution (2024) 1629, Amending Capital Project Budget Ordinance, 2021 Sanitary Sewer Improvements, Contract No.5- Moore Street Sanitary Sewer Replacement, Clean Water State Revolving Fund Project CS370383-05
• Adopted Resolution (2024) 1630, Grant Program Budget Amendment- Fund 94, Town of Farmville, 2018 CDBG Neighborhood Revitalization Program

The motion carried unanimously.

 Items for Discussion

9. Update on Farmville Chamber of Commerce Activities- Millissa Alexander

Millissa Alexander, with the Farmville Chamber of Commerce and Visitors Center, gave a report on chamber activities.

10. Contract Extension for Solid Waste Services

Town Manager Hodgkins stated that the town’s current contract with GFL Environmental will expire on June 30, 2024.  Hodgkins presented a contract amendment to extend the current contract by 3 years, with GFL waiving any right to a CPI adjustment in year 1 of the contract, then reverting to price adjustments based on the actual US Department of Labor CPI for the 2 remaining years of the contract.  He expressed his belief that the offer is fair and recommended approval.

Mr. Pat Luce, representing GFL, was present and answered a few questions from the Board.

Commissioner Evans made a motion to approve the Amendment of Contract Agreement Between the Town of Farmville and Waste Industries, LLC. The motion carried unanimously. 

11. Final Plat Approval – Hallmark Townes Subdivision

Planning Director Justin Oakes stated that PALCO Investments, LLC is requesting approval of the Final Subdivision Plat for Hallmark Townes Subdivision.  Oakes further stated that all proposed lots meet the required lot dimensions as established by the town’s Zoning Ordinance for the R-5 Zoning District.  He also stated that the Plat has been reviewed by the Utilities Director with no connection issues and the Planning Board is recommending approval.

There was discussion by the Board regarding drainage issues.

Commissioner Smith made a motion to approve the final plat for Hallmark Townes Subdivision.

Commissioner Evans made a substitute motion to table this agenda item for 30 days until more information can be gathered.

Commissioner Smith withdrew his motion.

The motion carried unanimously on the substitute motion.

12. Capital Project Ordinance – Moye Turnage Road Waterline Relocation

Town Manager Hodgkins stated NCDOT has been replacing drainage pipes crossing Moye Turnage Road between US 13/264A and Wesley Church Road.  Hodgkins further stated that NCDOT discovered a Town 8” diameter waterline that is in conflict with the drainage pipe replacement and they approved paying for relocation.  He presented a Capital Project Budget Ordinance to allocate funds for the project.

On motion by Commissioner Smith, the Board adopted Resolution (2024) 1631, Adopting Capital Project Budget Ordinance- Moye Turnage Road Waterline Relocation, NC Department of Transportation Project WBS Element 2.207411.  The motion carried unanimously.  

13. Employee Referral Program

Town Manager Hodgkins stated it has become more difficult to recruit and retain employees and other municipalities have implemented an Employee Referral Program.  Hodgkins explained that this program provides an incentive to current town employees (except certain employees with hiring authority) who refer applicants for full time positions that are subsequently selected and employed for the duration of one year and have successfully completed their probationary period.  He provided a draft policy for review and approval.

Commissioner Smith made a motion to approve and adopt the Employee Referral Program.  The motion carried unanimously. 

Citizen Presentations

Mayor Moore asked if there were any citizen presentations at this time.

Steven Hardy-Braz made a brief comment about the American Disabilities Act and the town’s compliance.

Adjournment

On motion by Commissioner Evans, the meeting adjourned at 6:35 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 5, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Farmville Corporate Park was recently recognized by the Economic Partnership of NC as one of the top 15 best sites for siting new/expanding facilities. This should assist us with recruitment efforts and give us more grant opportunities.
• There will be a progress report from the Annual Retreat at the next Board of Commissioners meeting.
• The May Museum Thursday “Music in the Park” series is starting back up on Thursday, September 19 at 5:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Public Hearings

1. Ordinance to Amend Chapter 157 of the Farmville Code of Ordinances to Add R-12 Zoning District Requirements

Planning Director Justin Oakes stated staff has requested to amend the Zoning Ordinance to include an R-12 Residential Zoning District.  Oakes further stated the proposed amendment would allow for the development of residential lots 12,000 square feet to 14,999 square feet.  Oakes also said due to increasing development infrastructure cost, the R-12 would provide for the potential for more lots than the R-15 would currently allow, while still providing a less densely developed subdivision than the R-10 or R-8 would provide.

 Mayor Moore opened the public hearing at 5:46 p.m.  There being no further comments, he closed the hearing at 5:47 p.m.

 On motion by Commissioner Smith, the Board adopted Ordinance (2024) 1041, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, Area and Bulk Regulations, To Add R-12 Zoning District Requirements.  The motion also adopted Ordinance (2024) 1042, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, to Add an R-12 Zoning District.  The motion carried unanimously. 

 Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• June 24, 2024 – Regular session

3. Re-Appointment of Planning Board Member – J.D. Andrews

To adopt a resolution to re-appoint J.D. Andrews for another term on the Planning Board.

4. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring personal property owned by the town, which is no longer in use, as surplus.

5. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance- Library Pollinator Garden

To adopt an ordinance amending the FY 2024/2025 Budget Ordinance to place funds into the Library Budget for the pollinator garden.  These funds were appropriated in the FY 23/24 Budget but were unused at 6/30/24. This amendment places funds in the current budget year.

6. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance – Library 1000 Books Program

To adopt an ordinance amending the FY 2024/2025 Budget Ordinance to transfer funds from the Cockrell Trust account into the Library Special Programs budget for the 1000 Books Before Kindergarten Program.

7. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance – Library Adult and Child Supplies

To adopt an ordinance amending the FY 2024/2025 Budget Ordinance to transfer funds from the Devisconti Trust account into the Library Adult and Child Supplies & Materials budget for the purchase of books for the FY 2024/2025.

8. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance – Library HVAC

To adopt an ordinance amending the FY 2024/2025 Budget Ordinance to transfer funds from the Monk, Friends, Barker and Cockrell Library Trust accounts into the Library Capital Outlay- Equipment budget for the purchase of a replacement HVAC unit for the Library Building.

9. Adoption of Ordinance Amending FY 2024/2025 Budget Ordinance – Electric

To adopt an ordinance amending the FY 2024/205 Budget Ordinance to place insurance funds received in FY 2023/2024 into the Electric Fund – Repair/Maintenance Vehicles budget for FY 2024/2025.  The insurance funds received are for repairs made to the 2022 Chevrolet Silverado truck due to an accident where the vehicle hit a deer.

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the June 24, 2024, regular session
• Adopted Resolution (2024) 1632, Resolution Re-Appointing Advisory Board Member- Farmville Planning Board- J.D. Andrews
• Adopted Resolution (2024) 1633, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Ordinance (2024) 1043, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Pollinator Garden
• Adopted Ordinance (2024) 1044, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Library 1000 Books Program
• Adopted Ordinance (2024) 1045, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Devisconti Trust
• Adopted Ordinance (2024) 1046, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Library Trusts- HVAC Unit Replacement
• Adopted Ordinance (2024) 1047, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Electric

      The motion carried unanimously. 

Items for Discussion or Decision

10. Final Plat Approval – Hallmark Townes Subdivision (Tabled at 6/24/24 mtg)

Rich Moore, from McDavid Associates, stated that a final plat has been submitted by PALCO for 8 lots in the Fields Street/Pine Street/Barrett Street area.  He further stated that at the previous Town Board meeting there had been questions regarding the potential impact of drainage from new lot development on Cotton Street.  Moore addressed the Board’s concerns by providing background information regarding drainage assets in the general area of development and explained the impact of development on existing drainage in the Cotton Street area.

After a general discussion, Commissioner Smith made a motion to approve the final plat for the Hallmark Townes Subdivision.  The motion carried unanimously. 

11. Consideration of Awarding a Contract for Construction – ARPA Galvanized and Cast-Iron Waterline Rehabilitation Project

Rich Moore, from McDavid Associates, stated that the town has accepted a Division of Water Infrastructure American Rescue Plan Act funding offer of a $2,454,000 grant to replace existing remaining old galvanized and cast-iron waterlines.  Moore reported that bids were received, and the low bidder was Herring-Rivenbark, Inc., who submitted a low bid of $1,989,895.50.  For the project to continue to proceed, he requested the Board to award the contract and adopt a resolution to amend the project budget.

 On motion by Commissioner Smith, the Board awarded the construction contract to Herring-Rivenbark and adopted Resolution (2024) 1634, Resolution Tentatively Awarding Construction Contract and Amending Capital Project Budget Ordinance – 2022 Water System Improvements, Contract No.1- Galvanized/Cast Iron Waterline Rehab, American Rescue Plan Project SRP-D-ARP-0120.  The motion carried unanimously. 

Citizen Presentations

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 6:02 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 26, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• “Thursday in the Park” series at the May Museum will begin on September 19 from 5:30 p.m. until 8:30 p.m.
• A non-profit group called CARE of Pitt County is going to be distributing free COVID test kits, in front of the Farmville Community Center on September 4, 2024 from 12 noon until 2:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Public Hearings

1. Closeout of the 2018 CDBG-NR Program

Mike Barnette, from McDavid and Associates, stated the Citizen Participation Plan for the 2018 CDBG-NR program directs the Town of Farmville to conduct a closeout public hearing at the end of the 2018 CDBG-NR program.  He further stated the program has completed the rehabilitation of the three owner-occupied, single-family homes and construction of ADA accessible restrooms to serve the Arts Council facility.

 Mayor Moore opened the public hearing at 5:35 p.m.  There being no further comments, he closed the hearing at 5:36 p.m.

 On motion by Commissioner Smith, the Board authorized the Town Manager to sign the closeout paperwork for the 2018 CDBG-NR program.  The motion carried unanimously. 

2. Application for 2024 CDBG Neighborhood Revitalization (CDBG-NR) Program

Mike Barnette, from McDavid and Associates, stated on October 23, 2024, the Rural Economic Development Division of the Department of Commerce will accept applications for CDBG-Neighborhood Revitalization grant funding.  He said applicants may apply for up to $950,000.  Barnette explained the activities can include low-moderate income owner-occupied housing improvement and activities which support housing such as utility, street and drainage, community/neighborhood recreation facilities, housing for the homeless, shelters for domestic violence victims, transitional housing, removal of barriers that restrict mobility and access for the elderly or disabled, and shelters for persons having special needs.  He stated tonight was the first of two public hearings to be held and staff will begin to complete a solicitation of individuals interested in housing repairs and will include individuals approved but not addressed in the 2018 CDBG-NR program.

 Mayor Moore opened the public hearing at 5:38 p.m.  There being no further comments, he closed the hearing at 5:39 p.m.

      Mayor Moore asked to add Jeffrey Fields to serve on the Selection Committee.

 Commissioner Flanagan suggested to allow for 2 additional town citizens to be a part of the Selection Committee.

 On motion by Commissioner Hobbs, the Board approved the Selection Committee by-laws and guidance to be used for the upcoming solicitation process.  Commissioner Hobbs added to her motion to include 2 more individuals to serve on the Selection Committee, to be appointed by the Board.  The motion carried unanimously. 

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• August 6, 2024 – Regular session

4. Resolution Authorizing RDED Grant Submittal and Grant Match

To adopt a resolution authorizing the RDED grant application and local grant match.  The Farmville Community Center building needs significant interior upgrades as well as perimeter landscaping.  The NC Department of Commerce Rural Downtown Economic Development Grant program provides a unique funding opportunity to fund these needed improvements.  The estimated cost of the project is $729,368.70 with a 20% local match of $145,873.74 if the grant application is successful.  The FY 2024/2025 Budget included $150,000 in the budget for the local match.

5. Resolution Declaring Certain Real Property as Surplus

To adopt a resolution declaring real property owned by the town, which is no longer in use, as surplus.

            On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the August 5, 2024, regular session
• Adopted Resolution (2024) 1635, Application and Match for North Carolina Department of Commerce Rural Downtown Economic Development Grant Fund Main Street and Rural Planning Center – Farmville Community Center Renovation
• Adopted Resolution (2024) 1636, Resolution Declaring Certain Town Owned Property as Surplus

      The motion carried unanimously. 

 Items for Discussion or Decision

6. Consideration of Offer to Purchase Real Property – Ricky Gorham

Town Manager Hodgkins stated that the Town has received offers from Ricky Gorham to purchase several parcels currently owned by the Town.

Commissioner Smith made a motion to consider the offer to purchase and adopted Resolution (2024) 1637, Resolution Authorizing Upset Bid Process For Disposal of Certain Real Property. The motion carried unanimously. 

7. Report on Annual Retreat Outcomes

Town Manager Hodgkins presented a report that summarized what was discussed at the February 19, 2024 Annual Board Retreat and the subsequent action that has been taken in response to Board directives.

Citizen Presentations

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 6:14 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, October 7, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford, Bobby Evans and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag.

Citizen presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• This is the time of year where the town begins the switch over to GUC water from well water. Town crews are flushing lines so there may be some temporary discoloration.
• The town hall parking lot has been recently sealed and re-striped.
• On September 10, 2024, the Hometown Strong Initiative came to town to discuss grant opportunities and town needs and met with several departments.
• May Museum Oyster Roast is set to be held on October 27, 2024 at 5:00 p.m.
• There needs to be a special called meeting on September 21, 2024 for the CDBG-NR grant application in order to hold a public hearing and approve the filing of the application before the application deadline.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested Agenda Item No. 8 – Report on Activities by Checkmate Government Relations to be removed from the evening’s agenda due to Mr. Nelson Freeman being unable to attend.  He also suggested moving Agenda Item No. 11 to No. 8.

Commissioner Evans made a motion to approve the evening’s agenda as presented with the above changes.  The motion carried unanimously.

 Proclamation

1. Declaring November 21, 2024, as World Pancreatic Cancer Day in Farmville

Mayor Moore stated Maria Cullipher from Cancer Services of Eastern North Carolina, could not be in attendance tonight to accept this proclamation so it will be mailed to her.

 Public Hearings

2. Ordinance to Consider a Rezoning Request for Parcel

Planning Director Justin Oakes stated Wyatt Bone and Zachary Anderson with Albatross Land Development, LLC is requesting, on behalf of the owner of Parcel 22639, that the parcel be rezoned from Residential (R-15) to Residential (R-12).  Oakes said this request to rezone to R-12 is to allow for a proposed residential development.  He continued by stating the rezoning would allow for slightly smaller lots to be developed for single family residential.

 Mayor Moore opened the public hearing at 5:41 p.m. 

 Zachary Anderson spoke regarding the rezoning and explained how it was more cost effective to rezone to R-12 for the developer.

 There being no further comments, Mayor Moore closed the public hearing at 5:48 p.m.

     Commissioner Smith stated his opinion to have it stay R-15.

 After a general discussion, Commissioner Smith made a motion to leave the zoning at R-15 and deny the rezoning request to R-12.  The motion carried unanimously. 

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• August 26, 2024 – Regular session

4. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring real property owned by the town, which is no longer in use, as surplus.

5. Appointment of Housing Authority Board Member – Shirley Rhodes

To adopt a resolution appointing Shirley Rhodes as a new member to the Housing Authority Board.

6. Appointment of Planning Board Member – Claire Edwards

      To adopt a resolution appointing Claire Edwards as a member to the Farmville Planning Board.

7. Consideration of Scheduling a Special Called Meeting on October 21, 2024, at 5:30 p.m. to Hold a Second Public Hearing on the Town’s CDBG- NR Grant Application

To schedule a special-called Board of Commissioner’s meeting on Monday, October 21, 2024 at 5:30 p.m. to hold a public hearing and approval the CDBG-NR Grant Application.

      On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the August 26, 2024, regular session
• Adopted Resolution (2024) 1638, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Adopted Resolution (2024) 1639, Appointing a Member to the Farmville Housing Authority Board- Shirley Rhodes
• Adopted Resolution (2024) 1640, Appointing Advisory Board Member to the Farmville Planning Board- Claire Edwards
• Approved the October 21, 2024 Special-Called Board of Commissioners Meeting at 5:30 p.m. to hold a public hearing and finalize the Town’s CDBG-NR Grant Application

      The motion carried unanimously. 

 Items for Discussion or Decision

8. Report on Activities by Checkmate Government Relations- Nelson Freeman

Tabled.

11. Recreation Master Plan Consultant Selection and Steering Committee Appointments

Recreation Director Christopher Horrigan asked for approval of the contract with McGill Associates for professional services for the creation of the Comprehensive Parks and Recreation Master Plan and for approval of the Appointment of the Steering Committee.

On motion by Commissioner Smith, the Board approved the contract with McGill Associates and approved the Appointment of the Steering Committee.  The motion carried unanimously.  

9. Report on Activities at the Farmville Community Garden – Zac Hackney

Zac Hackney provided a report on recent activities at the Farmville Community Garden.

10. Presentation on Proposed Clock Tower on Town Commons – LaRue King

LaRue King spoke to the Board about the possibility of erecting a town clock on the Town Common.  She stated that they were proposing to place the decorative clock tower on the town commons near the intersection of Main and Belcher Streets.  She explained it would be fifteen feet tall and the Garden Club is going to pay for the cost of the clock and installation.

 Commissioner Flanagan made a motion to accept the clock tower and its placement, to provide insurance, and to impose a 6-month moratorium for future development on the town commons until Recreation Department can develop a process for handling situations like this.  The motion carried unanimously. 

 Citizen Presentations

Mayor Moore asked for any citizen comments.

Harriett Satterthwaite spoke in favor of the clock tower.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 6:34 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 4, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore recognized Steven Hardy-Braz.

Steven Hardy-Braz spoke about having proper spacing for van accessible handicap parking available in the town hall parking lot according to ADA standards.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Street paving had begun and will continue in the next few weeks as well.
• Looking to Partner with Pitt Community College for them to offer courses specific to town employees for training and further education opportunities.
• The Christmas Tree Lighting is Friday, December 6^th at 6:00 p.m.
• The Taste of Farmville is Friday, December 6^th at 6:30 p.m.
• The Farmville Christmas Parade is Saturday, December 14^th at 10:30 a.m.
• The May Museum Christmas Tea is Sunday, December 15^th at 3:30 – 5:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• October 7, 2024 – Regular session

2. Budget Amendment – Library Department

To adopt a budget amendment to transfer funds from the Barker Trust account into the Library Capital Outlay – Equipment budget for the purchase of a replacement HVAC unit for the library building due to issues with the current one.  An amendment was approved at the August 5^th Board meeting for other trust account transfers but somehow the Barker Trust transfer amount was not correct.  This current amendment corrects that error.

       On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the October 7, 2024, regular session
• Adopted Ordinance (2024) 1048, An Ordinance Amending the FY 2024/2025 Budget Ordinance- Barker Trust

      The motion carried unanimously. 

 Items for Discussion or Decision

3. Report on Activities by Checkmate Government Relations – Nelson Freeman

Nelson Freeman, a representative of Checkmate Government Relations, provided the Board with an update of recent activities regarding advocacy services.

4. Resolution Authorizing Sale of Surplus Real Property- 4357 West Vines Street (Parcel #00580) (Vacant)

After several rounds of advertising, Town Manager Hodgkins asked the Board to consider the high bid received for purchase of 4357 West Vines Street, from Ricky Gorham in the amount of $6,160.79.

On motion by Commissioner Hobbs, the Board adopted Resolution (2024) 1642, Resolution Authorizing Disposal of Certain Real Property on West Vines Street.  The motion carried unanimously.   

5. Consideration of Amending the Town’s Residential Solid Waste Fees

Town Manager Hodgkins stated that the Board previously approved a new contract with GFL Environmental to handle most of the Town’s residential and commercial solid waste collection and disposal needs.  Hodgkins further stated that after reviewing the town’s rate schedule, staff has discovered that the town is charging its residents 12 cents per unit below the town’s actual cost for GFL’s service.  He said the town does not intend to make a profit on solid waste services but does at least want to recover its cost of providing the service.  Hodgkins recommended a 25 cent per unit per month increase which will bring the new rate to $25.08 (old rate $24.83), with the effective date of change to begin with the first December 2024 billing cycle. This increase will allow the town to recover lost revenue back to the beginning of the new contract term (July 1, 2024) and will meet expenses going forward.

Commissioner Smith made a motion to approve the monthly residential solid waste fee increase to $25.08 per unit effective December 1, 2024.  The motion carried unanimously.

6. Consideration of Authorizing an Electric Customer Service Survey for the Town of Farmville

Town Manager Hodgkins stated each year, ElectriCities of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction.  He further stated that the goal of the exercise is to gain insight into customer opinions on the perception of the electric provider, responsiveness to customer needs, and service enhancements that will benefit the electric provider and the customer.  Since the town’s last participation in a study was 2022, Hodgkins stated we are due for an updated study.  He asked for authorization from the Board to allow ElectriCities to conduct the study at no cost to the town.

 On motion by Commissioner Smith, the Board authorized ElectriCities and its Digital Survey Partner to conduct the 2025 Retail Customer Survey in Farmville.  The motion carried unanimously.

7. Consideration of an Ordinance to Close Downtown Streets for Taste of Farmville Event on December 6

Town Manager Hodgkins stated that the Taste of Farmville is scheduled for Friday, December 6 beginning at 6:30 p.m. in Downtown Farmville.  Per NCDOT rules, Hodgkins requested for adoption of an ordinance to temporarily close downtown streets for this event.

Commissioner Smith made a motion to adopt Ordinance (2024) 1049, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and A Portion of Wilson Street Between Joe Phillips Lane and Walnut Street in Farmville, NC on December 6, 2024.  The motion carried unanimously. 

 Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Evans, the meeting adjourned at 6:12 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, December 2, 2024 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Bobby Evans, David Shackleford, and Mark Flanagan; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore recognized Glrya.

Glrya, a representative from the Farmville Community Arts Council, invited everyone to the New Years Eve Bash at the train depot, with the theme being the “Roaring 20s.”  She said the fundraising event would be held on New Years Eve from 9:00 p.m. until 1:00 a.m. and tickets are $75 individually or $750 to sponsor a table.

Mayor Moore recognized Greg Smith.

Greg Smith, who resides at 4124 Grimmersburg Street, expressed his concern over a sewage smell that the town has been unable to identify.

Mayor Moore recognized Brian Wyatt.

Brian Wyatt, who resides at 3375 North Waverly Street, also expressed his concern over the smell of sewage.  He stated attempts to locate the smell have been made by the town and Piedmont Natural Gas but neither have been successful.  He further stated that the smell is unpredictable and in different areas.

Mayor Moore recognized Lisa Hardy-Braz.

Lisa Hardy-Braz, who resides at 3300 North Greene Street, expressed her concern over mental health in our community.

Mayor Moore recognized Steven Hardy-Braz.

Steven Hardy-Braz, who resides at 3300 North Greene Street, expressed his concern over ADA compliance and making sure town programs and facilities are following proper guidelines.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Street paving project is still proceeding with good progress
• Met with ElectriCities on November 21^st to proceed with customer survey and draft should be ready in about 30 days, with the survey to go out to customers in February
• Work on the Cast Iron Waterline Project has begun with the anticipated completion date of June 26, 2025. He noted that the project is 100% grant funded.
• Christmas Tree Lighting is Friday, December 6^th at 6:00 p.m.
• Taste of Farmville is Friday, December 6^th at 6:30 p.m.
• The Farmville Christmas Parade is Saturday, December 14^th at 10:30 a.m.
• May Museum Christmas Tea is Sunday, December 15th

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November 2024.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented.  The motion carried unanimously.

 Public Hearing

1. Structure for Demolition – 3576 South Walnut Street (Pitt County Tax Parcel # 18865)

Paul Ellis requested permission to demolish the structure located at 3576 South Walnut Street.

Mayor Moore opened the public hearing at 5:47 p.m.

Claire Edwards stated she tried to get in touch with the owners of the property because she hates for these properties to have to be torn down.

There being no further comments, the hearing was closed at 5:49 p.m.

On motion by Commissioner Evans, the Board approved the demolition request and adopted Ordinance (2024) 1050, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing That a Notice Be Placed Thereon, and That the Same May Not Be Occupied Until Demolished.  The motion carried unanimously.  

2. Structure for Demolition – 3584 South Walnut Street (Pitt County Tax Parcel # 23751)

Paul Ellis requested permission to demolish the structure located at 3584 South Walnut Street. 

Mayor Moore opened the public hearing at 5:51 p.m.

There being no further comments, the hearing was closed at 5:53 p.m.

On motion by Commissioner Smith, the Board approved the demolition request and adopted Ordinance (2024) 1051, An Ordinance Directing the Building Official to Demolish the Property Herein Described as Being Dangerous and Unsafe and Directing That a Notice Be Placed Thereon, and That the Same May Not Be Occupied Until Demolished.  The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• November 4, 2024 – Regular session

4. Budget Amendment – Police Department

To adopt a budget amendment to place the unused funds raised in past years during Christmas for the “Shop with a Cop” program, into the Police Department budget for them to donate the balance to the Farmville EMS/PD Christmas Assistance Program to help the children this year since the “Shop with a Cop” program is no longer in existence.

5. Budget Amendment – Library Department

To adopt a budget amendment to place funds into the Library State – Aid Supplies expense budget due to a new installment of ARPA funds received that must be spent by June 2025. 

6. Budget Amendment – Water Supply Department

To adopt a budget amendment to place funds into the Water Supply- Maintenance /Repair Buildings expense account to cover expenditures for roof repairs to Pump Houses located at 4663 Moye Turnage Road, 3794 Moye Turnage Road and 8112 US 264 Alternate.  Insurance settlement funds were received in FY 2023/2024, but repairs were not completed until FY 2024/2025. 

      On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the November 4, 2024, regular session
• Adopted Ordinance (2024) 1052, An Ordinance Amending the FY 2024/2025 Budget Ordinance – Police
• Adopted Ordinance (2024) 1053, An Ordinance Amending the FY 2024/2025 Budget Ordinance – Library
• Adopted Ordinance (2024) 1054, An Ordinance Amending the FY 2024/2025 Budget Ordinance – Water Fund

      The motion carried unanimously.   

Items for Discussion or Decision

7. Resolution Authorizing Sale of Surplus Real Property – Southwest Corner of Cameron and Horton Streets (Pitt County Tax Parcel # 05539) (Vacant)

Town Manager Hodgkins stated after several rounds of advertising, the Town of Farmville has received a high bid from Farmville Rentals LLC to purchase a 0.16 – acre vacant lot owned by the Town located on the southeast corner of Cameron and Horton Streets.  Hodgkins asked the Board to adopt the resolution authorizing the sale.

Commissioner Smith made a motion to adopt Resolution (2024) 1643, Resolution Authorizing Disposal of Certain Real Property at the Intersection of Cameron Street and Horton Street.  The motion carried unanimously. 

8. Resolution Authorizing Sale of Surplus Real Property – 3551 South Barrett Street (Pitt County Tax Parcel # 01138) (Vacant)

Town Manager Hodgkins stated after several rounds of advertising, the Town of Farmville has received a high bid from Deyton Evans to purchase a 0.13 – acre vacant lot owned by the Town located at 3551 South Barrett Street.  Hodgkins asked the Board to adopt the resolution authorizing the sale.

Commissioner Hobbs made a motion to adopt Resolution (2024) 1644, Resolution Authorizing Disposal of Certain Real Property at 3551 South Barrett Street.  The motion carried unanimously.   

9. Board of Commissioners Annual Retreat

Town Manager Hodgkins recommended the dates of February 24^th – 25^th for the Board of Commissioners Annual Retreat and for it to be held at the Farmville Public Library.

On motion by Commissioner Smith, the Board approved for the Annual Retreat to be held at the Farmville Public Library on February 24^{th &} 25^th, 2025.  The motion carried unanimously. 

Citizen Comments

Mayor Moore asked for any citizen comments.

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting adjourned at 6:01 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 9, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Linda King, who is a Farmville resident, spoke of Black History Month being celebrated in February and that she is planning an event to be held on February 18.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Banners with the new branding logo have been installed in the downtown area. The banners will be used in between holiday decorations and Dogwood Festival banners.
• Signage with the new branding logo has been installed on most of the Town owned properties.
• Pharmville Drug is currently selling merchandise with the new branding logo and other merchants have expressed interest in selling the merchandise as well.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to accept the agenda as presented.  The motion carried unanimously.

 Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore presented Allison Eastwood from Eastern Stop Human Trafficking Now with a proclamation declaring January 2023 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Mayor Moore.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• December 5, 2022 – Regular session

3. Appointment of Fire Chief for 2023

      To approve Tommy Brady as Fire Chief for another one-year term.

4. Resolution Supporting Closing North Carolina’s Health Insurance Gap

To adopt a resolution supporting closing North Carolina’s Health Insurance Gap.

      On a motion by Commissioner Shackleford, the Board adopted/approved the following:

• Approved the minutes from the December 5, 2022 regular session
• Approved Appointment of Tommy Brady as Fire Chief for 2023
• Approved Resolution (2023) 1574, Resolution in Support of Closing North Carolina’s Health Insurance Gap

      The motion carried unanimously. 

 Items for Discussion or Decision

5. Appointment of NC League of Municipalities Voting Delegate

Town Manger Hodgkins stated to the board that every other year, the NCLM formulates policy goals to advocate for in the NC General Assembly over the next two years and that they are now requesting each municipality to designate a voting delegate and submit the top ten preferred goals for the municipality.  The suggested top ten topics are:

• Expand federal and state resources for affordable housing
• Revitalize vacant and abandoned properties with enhanced legal tools and funding
• Create adequate and permanent funding stream for local infrastructure
• Extend deadlines for completion of federal infrastructure projects
• Expand state transportation funding streams for construction and maintenance for municipal and state-owned secondary roads
• Expand incentives and funding for local economic development
• Enhance state systems and resources for local law enforcement officer recruitment, training, and retention
• Revise state contracting laws to better protect public entities from the effects of inflation
• Update annexation petition thresholds to make voluntary annexations easier to initiate
• Provide locate revue options beyond property tax

On motion by Commissioner Smith, the Board approved the ten topics and appointed David Hodgkins to serve as the NC League of Municipalities Voting Delegate for 2023-2024.  The motion carried unanimously.

6. Consideration of Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins informed the board that the retreat will be held at the library on Monday, January 30 and Tuesday, January 31. The agenda for the retreat was presented.

 On motion by Commissioner Smith, the Board approved the agenda for the 2023 Annual Board of Commissioners Retreat with the addition of discussion for Chamber of Commerce plan.    The motion carried unanimously.

Citizen Presentations

John “Buzzy” Wells, a Farmville resident and member of the Farmville Volunteer Fire Department, spoke of the 2022 year in review for the Farmville Fire Department.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:11 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Boy Scout Liam Phillips.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, the founder of All Things Autastic LLC and Team Ziggy.  She stated since April is Autism Awareness month, she would like for the Board to designate the 3^rd week of April as Autism Acceptance week in Farmville.  Ms. Williams added the week would end with the annual Autastic Extravaganza at the Babe Ruth Baseball field.

Mayor Moore introduced Zack Hackney, from the Farmville Community Garden.  He updated the Board on the recent happenings with the garden and how they have been highlighted on national news and their new partnership with ECU Health.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Budget calendar is provided in the agenda packet for information.
• Retreat was held last week and the Board’s willingness to have the retreat is appreciated.
• There are 2 items on tonight’s agenda from the retreat.
• New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners and developing official licensing

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Elks, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Proclamation- Mayor Moore

1. African American History Month

Mayor Moore presented a proclamation declaring the month of February as African American History Month in Farmville.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• January 9, 2023- Regular Session

3. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

To adopt an ordinance per NCDOT request to close North Main Street for the Dogwood Festival.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the January 9, 2023 regular session
• Adopted Ordinance (2023) 1004, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 28-30, 2023

The motion carried unanimously.

Items for Discussion

4. Presentation of Audit Report for FY 2021/20221

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2022.

On motion by Commissioner Hobbs, the Board approved the audit for the year ended June 30, 2022.  The motion carried unanimously.

5. Fire Department Report- Chief Tommy Brady

Fire Chief Tommy Brady presented a report on the Fire Department activities and statistics.

6. Amendments to Construction Fee Schedule

Code Enforcement Officer Paul Ellis presented a proposed new fee schedule for permit fees for construction projects.

On motion by Commissioner Smith, the Board approved the new permit fee schedule as presented.  The motion carried unanimously.

7. Amendments to Water and Sewer Tap Fee Schedule

Utility Director Brian Shackleford presented a proposed increase of tap fee cost by $400 to offset the cost of materials which would bring us more in line with surrounding areas.

On motion by Commissioner Dixon, the Board approved the increase in tap fee cost by $400.  The motion carried unanimously.

8. Budget Calendar for FY 2023/2024

Town Manager Hodgkins provided the Board with the Budget Calendar for the FY 2023/2024.

  Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:19 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, March 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks tried to attend the meeting by phone but due to technical issues, on the town side, was unable to.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore stated there were no citizen presentation at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• We have been awarded two new state grants totaling 746,000, one for doing a sanitary sewer asset inventory and one for doing a water system asset inventory.
• New sculptures have been installed, one at the Community Center and one at Oliver Murphrey Park. These are part of a rotating exhibit sponsored by Pitt County Arts Council in cooperation with the Town of Farmville and Farmville Arts Council.
• Our annual retreat was held last week and the Board’s willingness to have the retreat is appreciated. There are 2 action items on tonight’s agenda which come from the retreat.
• New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners, and developing an official licensing agreement

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Dixon, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Special Presentation

1. Special Recognition of Police Sergeants David Newton and Melissa Pierce for Earning the Advanced Law Enforcement Certificate from the NC Department of Justice’s Criminal Justice Standards Division

Chief Jeffrey Spencer presented the Advanced Law Enforcement Certificate to Sergeants David Newton and Melissa Pierce.

Public Hearing

2. Ordinance to Amend Various Provisions Contained in Chapter 157 of the Code of Ordinances to Implement Requirements of Chapter 160D, Implement Formatting Changes and Clarifications, and Implement Comprehensive Land Use Plan Related Recommendations

Town Manager Hodgkins stated that the public hearing was to receive citizen input on amendments to the Zoning Ordinance to comply with the new Chapter 160D requirements, begin implementing recommendations contained in the newly adopted Comprehensive Land Use Plan, and make text formatting and corrections.  Hodgkins stated, currently that the Zoning Ordinance is out of compliance with SL 2022-75, which mandated certain ordinance changes in definitions and terminology.

Andrea Radford, a Planning Consultant from Stewart, Inc., presented the proposed text changes and was present to answer any questions.

Mayor Moore opened the public hearing at 5:44 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:45 p.m.

Commissioner Smith made a motion to approve the text amendments and adopt Ordinance (2023) 1005, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Comply with Chapter 160D, Implement Comprehensive Land Use Plan Recommendations, and Text Formatting and Clarifications.  The motion carried unanimously.

Items for Discussion

3. Approval of Minutes

To approve the minutes from the following session(s):

• January 30, 2023- Retreat Session 1
• January 31, 2023- Retreat Session 2
• February 6, 2023- Regular Session

Commissioner Dixon made a motion to approve the minutes as presented.  The motion carried unanimously.

4. Consideration of Adopting a New Pay and Classification Plan for Town Employees

Town Manager Hodgkins presented the updated Employee Pay and Classification Plan and requested approval.

On motion by Commissioner Hobbs, the Board approved the updated Employee Pay and Classification Plan.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting was adjourned at 5:55 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, April 3, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackelford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam.

Ms. Salaam expressed her concern about pedestrian safety in regards to bicyclists needing to ride in the streets and the condition of sidewalks in Town need to be even to avoid tripping hazards.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town has made the switch from GUC water over to well water, so customers may notice a slight smell of chlorine during the switch over.
• The Town has been recognized again for various safety awards by the NC Department of Labor.
• Recreation and Library Departments had their annual Easter Egg Hunt and it was a good turnout.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session:

• March 6, 2023 – Regular Session

2. Approval of Certificates Requested by NCDOT to Repeal and Then Enact Speed

     Zones on US 264 (Formerly US 264 Alternate)

To approve speed zone certificates that reference the old road name of the former US 264 Alternate to change it to the new road name of US 264.

3. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring certain property as surplus and to authorize the disposing of the items by private sale.

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the March 6, 2023 regular session
• Approved the NCDOT Speed Zone Certificates
• Approved Resolution (2023) 1575, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

      The motion carried unanimously. 

Items for Discussion

4. Consideration of a Resolution to Support Applying for Funding for a Wastewater Improvement Project Through the Division of Water Infrastructure

Rich Moore, from McDavid Associates, explained that Carolina Poultry Power is looking to expand capabilities to produce alternative fuel by converting reuse water from the wastewater treatment plant to hydrogen.  He further explained treated wastewater from the Town’s wastewater treatment plant will need to be processed through some advanced treatment to convert effluent to meet reuse quality standards and be pumped to Carolina Poultry Power’s Farmville, NC facility.  Moore said that Carolina Poultry Power would have responsibility for cost; however, they are not a unit of government eligible to apply for Division of Water Infrastructure funds.  Therefore, Moore stated is it proposed that Farmville serve as applicant for financial assistance for funding needed for this new infrastructure.  He further stated that the application is the initial step to developing cost feasibility for Carolina Poultry Power to develop alternative fuel generation facilities.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1576, A Resolution to Support Development of a Wastewater Improvement Project.  The motion carried unanimously.

5. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate Galvanized and Cast Iron Waterlines

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $2,454,000 grant to replace existing remaining old galvanized and cast-iron waterlines.  Moore stated the Town must formally approve the offer.

On motion by Commissioner Dixon, the Board adopted Resolution (2023) 1577, Adopting Capital Project Budget Ordinance – Galvanized and Cast-Iron Waterline Rehabilitation, Division of Water Infrastructure ARPA Project SRP-D-ARP-0120.  The motion carried unanimously.

6. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Relocate a Portion of the Middle Swamp Sewer Outfall

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 16, 2023.  He further stated that the funding offer, which is provided through the American Rescue Plan Act, is a $4,431,000 grant to relocate a portion of existing 36” diameter sewer outfall along Middle Swamp that is currently located in the floodplain/floodway.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Smith, the Board approved the funding offer and adopted Resolution (2023) 1578, Adopting Capital Project Budget Ordinance – Middle Swamp Sanitary Sewer Outfall Relocation, Division of Water Infrastructure ARPA Project SRP-W-ARP-0157.  The motion carried unanimously.

7. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate the Existing Pump Station in the Farmville Housing Authority

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $3,580,000 grant to replace existing sanitary sewer collection assets within the original section of the Farmville Housing Authority and rehabilitation of the existing sanitary sewer pump station.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Hobbs, the Board approved the funding offer and adopted Resolution (2023) 1579, Adopting Capital Project Budget Ordinance- Housing Authority Sanitary Sewer Improvements, Division of Water Infrastructure ARPA Project SRP-W-ARP-0251.  The motion carried unanimously.

8. Consideration of a Lease Agreement Between the Town of Farmville and the Farmville Community Garden

Town Manager Hodgkins presented a five-year lease agreement between the Town of Farmville and the Farmville Community Garden.  He recommended approval.

Commissioner Smith made a motion to approve the lease agreement.  The motion carried unanimously.

9. Reschedule Regular July Board of Commissioners Meeting to June 26, 2023

Town Manager Hodgkins asked the Board to reschedule the regular July Board meeting to June 26, 2023.

Commissioner Hobbs made a motion to reschedule the regular July Board meeting to June 26, 2023.  The motion carried unanimously. 

10. Reschedule September Board of Commissioners Meeting to August 28, 2023

Town Manager Hodgkins asked the Board to reschedule the regular September Board meeting to August 28, 2023.

 Commissioner Dixon made a motion to reschedule the regular September Board meeting to August 28, 2023.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting adjourned at 6:15 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, May 1, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Jeffrey Fields, Youth Pastor for Salvation and Praise Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith. 

Citizen Presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Dogwood Festival had another successful year even though the weather was not the best.
• Parks & Recreation is having their annual 5K Race on Saturday, May 13 at 8:00 a.m.
• Thursday in Park series begins in May and will be held on the following dates: May 18, June 15, July 20, August 17 and September 21

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion for Agenda Item #4 to be removed from the Consent Agenda and placed under Items for Discussion as Agenda Item #8a.  The motion carried unanimously. 

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented

Special Presentation

1. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore presented a proclamation to Jeffrey Fields declaring the month of May as Bicycle Month and May 20, 2023 as Bicycle Safety Awareness Day in Farmville.

Public Hearing

2. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking Requirements for Certain Land Uses

Jaquasha Colon, from Stewart, Inc., presented an amendment to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  She stated the changes will bring the ordinance in line with current parking needs for various land uses.  Ms. Colon also stated the Planning Board voted unanimously on April 11^th to recommend to the Board of Commissioners to approve the amendments.

Mayor Moore declared the public hearing open at 5:53 p.m.

There being no further questions, Mayor Moore closed the public hearing at 5:54 p.m.

After a general discussion, Commissioner Hobbs made a motion to table this agenda item until the first Board of Commissioner’s meeting in June.  The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session:

• April 3, 2023 – Regular Session

4. Resolution Approving Water Shortage Response Plan

     Agenda item moved to Agenda item #8a

5. Re-Appointment of Dogwood Advisory Committee Member – Donnie Greene

To adopt a resolution to re-appoint Donnie Greene as a member of the Dogwood Festival Advisory Committee

6. Re-Appointment of Library Board of Trustees Member – Robert Hughes

To adopt a resolution to re-appoint Robert Hughes for another term on the Library Board of Trustees

7. Re-Appointment of Library Board of Trustees Member – Marvin Moye

To adopt a resolution to re-appoint Marvin Moye for another term on the Library Board of Trustees

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the April 3, 2023 regular session
• Adopted Resolution (2023) 1580, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Donnie Greene
• Adopted Resolution (2023) 1581, Re-Appointing a Member to the Library Board of Trustees – Robert Hughes
• Adopted Resolution (2023) 1582, Re-Appointing a Member to the Library Board of Trustees – Marvin Moye

      The motion carried unanimously. 

Items for Discussion

8a. Resolution Approving Water Shortage Response Plan

Town Manager Hodgkins stated NC General Statute 143-355 (1) requires all units of government that provide public water service to develop and implement water conservation measures to respond to drought or other water shortage conditions as set out in a Water Shortage Response Plan.  Hodgkins stated a plan for the Town of Farmville has been developed and must be approved by the governing body prior to submittal for final approval by the NC Department of Environment and Natural Resources.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1583, A Resolution to Approve the Water Shortage Response Plan for the Town of Farmville.  The motion carried unanimously.

8. Community Organization Funding Requests for FY 2023/2024 Budget

• Presentation from Farmville Area Arts Council – no presenter
• Presentation from Farmville Community Garden – Eulalia Williams
• Presentation from Rescue and EMS – no presenter
• Presentation from Senior Council – Eulalia Williams
• Presentation from H.B. Sugg and Sam Bundy Schools – Matt Daniels and Alex Britt asked for funding for AVID supplies.
• Presentation from Historic H.B. Sugg School – no presenter
• Presentation from Pitt County Council on Aging – Rich Zeck

The Board agreed to discuss these requests at the Budget Workshop.

9. Presentation by Farmville Chamber of Commerce for FY 2023/2024 Budget

Kearney Long, a representative from the Farmville Chamber of Commerce, made a presentation request for funding for the fiscal year 2023/2024 and a plan for use of the funding for the coming year.

10. Presentation of Farmville Public Library’s 5-year Strategic Plan and 2023/2024 Action Plan

Library Director Angie Bates stated the State Library of North Carolina requires that all public libraries receiving state funding and those that are a part of the NC Cardinal Consortium to have a 5-year strategic plan.  She also stated they require each library director to set an annual action plan to aid in execution of the overall strategic plan.  Bates said, in addition, directors are required to submit an annual report to the State Library evaluating their library’s progress and outlining the new year’s action plan.  Bates requested approval of the 2023-28 Strategic Plan and the 2023-24 Action Plan.

On motion by Commissioner Dixon, the Board approved the Library 2023-28 Strategic Plan and 2023-24 Action Plan.  The motion carried unanimously.

11. Presentation of Town Manager’s Recommended Budget for FY 2023/2024,

      Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins provided the Board with a copy of the proposed FY 2023/2024 budget and touched on some of the major components of the budget.  He asked the Board to set a date for the budget workshop and the public hearing.

After a general discussion, Commissioner Smith made a motion to hold the Budget Workshop on Monday, May 22 beginning at 8:30am at the Farmville Public Library and to hold the Public Hearing on the Budget on Monday, June 5.  The motion carried unanimously.   

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackleford, the meeting adjourned at 6:51 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 5, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Nicole Warren, who resides at 1877 Alton’s Trail in Farmville.

Nicole Warren expressed her concern for school safety and how she has made it her mission to find ways to make schools safer for kids, teachers and staff.  She started meeting with school and county officials and came up with a plan on how to improve school security.  They received quotes for bullet-resistant window film which gives first responders an extra 6 minutes of response time.  Ms. Warren stated that it would cost approximately $5,000 to place the film on the front windows and doors of Sugg Bundy School and if they placed the film on all the exterior doors of the building, it would cost $17,000.  She also proposed adding barricade devices for the doors of the classrooms, at a cost of $125 each.  Ms. Warren asked for their support.

Town Manager’s Comments

Town Manager Hodgkins stated everyone had been very busy lately but he really had no comments for the Board at this time.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested removal of Agenda Item #6.

On motion by Commissioner Smith, the Board approved the removal of Agenda Item #6.  The motion carried unanimously.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented with the above change.  The motion carried unanimously.

Public Hearing

1. FY 2023/2024 Budget Ordinance

Town Manager Hodgkins requested adoption of the FY 2023/2024 Budget Ordinance. He stated that the minor changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2023/2024 Budget at 5:43 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:44 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2023) 1006, Town of Farmville Budget Ordinance for Fiscal Year 2023/2024 as presented in the agenda.  The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session:

• May 1, 2023 – Regular Session
• May 22, 2023- Budget Workshop Session

3. Adoption of Ordinance Amending FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget Ordinance.

4. Approval of the Audit Contract For Year Ended June 30, 2023

To approve the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the May 1, 2023 regular session and the May 22, 2023 budget workshop session
• Adopted Ordinance (2023) 1007, An Ordinance Amending the FY 2022/2023 Budget Ordinance
• Approved the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport

The motion carried unanimously. 

Items for Discussion

5. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking  Requirements for Certain Land Uses (Tabled at May 1, 2023 Meeting)

Town Manager Hodgkins stated that a public hearing was held at the May 1, 2023, Board of Commissioners meeting to receive citizen input on amendments to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  Due to some Commissioners having reservations, the Board tabled the matter until this meeting.  Hodgkins stated the proposed changes would bring the ordinance in line with current parking needs for various land used in Farmville and are similar to requirements in many other communities.

Andrea Radford from Stewart, Inc. provided some additional information and context for the proposed amendments.

After a discussion by the Board, Commissioner Dixon made a motion to approve the zoning text amendments and to revise the parking standards, so public parking on/off street within 1,000 feet is counted as parking spaces and to change 10% threshold for building expansion to a 20% threshold expansion before triggering new parking requirements.  The motion carried unanimously.  With this motion the Board also adopted Ordinance (2023) 1008, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Regarding Parking Requirements for Various Land Uses.

6. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Agenda item removed.

7. Resolution Adoption the Pitt County Comprehensive Animal Services Ordinances in the Farmville Municipal Limits Effective July 1, 2023

Police Chief Jeffrey Spencer reminded the Board that, at the Budget Workshop, he had expressed interest in contracting animal services through Pitt County Animal Services, beginning on July 1, 2023.  He further stated that the Police and Public Works Departments are handling animal control within the Town of Farmville, but it is his belief that Pitt County will be a benefit to the Town and will provide equal or better services to the citizens and it would relieve the Town of this responsibility.  Chief Spencer asked the Board to adopt the Pitt County Animal Control Ordinance and to approve the contract for animal control services agreement.

Commissioner Smith made a motion to adopt Resolution (2023) 1584, A Resolution Adopting the Pitt County Comprehensive Animal Services Ordinance in its Municipal Limits Effective July 1, 2023, and to approve the Contract for Services Between Pitt County and Town of Farmville for Animal Control Services. The motion carried unanimously.

8. Adoption of Grant Project Ordinance for Use of American Rescue Plan Funds

Town Manager Hodgkins stated as part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated that the Town received its entire allocation of $1,518,275 as of last August and adopted several policies at the August 29, 2022, Board of Commissioners meeting to guide the use of these funds.  Hodgkins requested adoption of a grant project ordinance which will recognize and permit use of these American Rescue Plan enabled funds for reimbursement of certain personnel expenses and for projects that would not have been feasible without these funds such as public safety, building, and recreation improvements.

On motion by Commissioner Dixon, the Board adopted Ordinance (2023) 1009, Grant Project Ordinance for the Town of Farmville American Rescue Plan Act of 2021:  Coronavirus State and Local Fiscal Recovery Funds.  The motion carried unanimously.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:12 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

 On motion by Commissioner Dixon, the Board returned to regular session at 6:18 p.m.  The motion carried unanimously.

 On motion by Commissioner Hobbs, the Board approved a $5,000 increase to the Town Manager’s salary.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no additional comments.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:20 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 26, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd  on the Town Commons with the Tar River Community Band and fireworks should be around 9:00 p.m.
• The Pride and Joy Saxophone Ensemble will be giving a free concert on the Town Common on July 31 beginning at 6:00pm.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

 On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Proclamation- Mayor Moore

1. Declaring July as Parks and Recreation Month in Farmville

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Special Presentation

2. Letter of Support for Sugg Bundy Safety Initiative

Mayor Moore read and presented a letter of support to Nichole Warren for proposed safety improvements at Sugg Bundy and other Farmville schools.

Public Hearing

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the  Official Zoning Map of the Town of Farmville by Rezoning Parcel 89883 Located on the Northwest Corner of the Intersection of West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID)  to Office and Institutional District (O&I)

Town Manager Hodgkins stated the public hearing was to receive citizen input on a proposal to rezone Parcel #89883, located on the northwest corner of the intersection on West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID) to Office and Institutional District (O&I).

Mayor Moore declared the public hearing open at 5:45 p.m.

 Drake Brinkley, with Ward & Smith Attorneys, stated that the rezoning was consistent with the surrounding areas and was necessary to accommodate plans by Pitt Community College to establish a new satellite campus on the site.

Dr. Rouse, president of Pitt Community College, explained the vision for the property.  He further explained that they hope to establish an Applied Technology Center, a small business center, a business incubator, and a small conference center to hold short-term workforce training.

       AC Salaam, a Farmville citizen, expressed her support of this rezoning.

       There being no further comments, Mayor Moore closed the public hearing at 5:53 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2023) 1010, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

 Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• June 5, 2023 – Regular Session
• June 5, 2023 – Closed Session

5. Adoption of Ordinance Amending the FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget to cover any final over expenditures based on predicted June 30, 2023 balances.

6. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NCGS 160A-266.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the June 5, 2023 regular session and the June 5, 2023 closed session
• Adopted Ordinance (2023) 1011, An Ordinance Amending the FY 2022/2023 Budget Ordinance
• Adopted Resolution (2023) 1585, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion

7. Request by GFL to Change Yard Waste Collection from Every Wednesday to Every Friday

Town Manager David Hodgkins stated that GFL has requested that the Town of Farmville permit the collection of yard waste to shift from every Wednesday to every Friday to allow the contractor to better utilize its resources and create better operational efficiencies.  He also said that moving the service to Friday will allow for better availability of replacement trucks should the primary yard waste truck ever break down.

Commissioner Smith made a motion to change the collection date from Wednesday to Friday with the effective date to be August 4, 2023.  The motion carried unanimously.

8. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Town Manager Hodgkins stated that at the Town’s request, NCDOT studied the accident rate at the intersection of May Boulevard and Cooperative Way and has determined that installation of an all-way stop at this intersection would be an effective safety measure to reduce vehicular accidents at this location.  Hodgkins asked the Board for their support and approval.

Commissioner Dixon made a motion to support the installation of the all-way stop at the intersection of May Boulevard and Cooperative Way by NCDOT by adopting Resolution (2023) 1586, A Resolution to Support the Installation of an All-Way Stop at May Boulevard and Cooperative Way.  The motion carried unanimously.

 Resolution Authorizing ARPA Grant Services Agreement with the NC League of  Municipalities

Town Manager Hodgkins stated that the State of North Carolina has allocated American Rescue Plan funds received from US Treasury Department to the NC League of Municipalities for the purpose of providing technical assistance in securing and administering grants for use by Towns utilizing funds from the Local Fiscal Recovery Fund in the Revenue Replacement funding category.  Hodgkins further stated the Town has been invited to participate in this program and could receive up to $30,000 in services to further local projects at no cost to the Town.  He asked the Board to adopt a resolution to authorize participation in the program and to sign the Technical Assistance Memorandum of Agreement that would formalize the relationship.

On motion by Commissioner Smith, the board adopted Resolution (2023) 1587, Resolution to Approve a Municipal Accounting Services, Cybersecurity and Technical Assistance Memorandum of Agreement.  The motion carried unanimously.

 Citizen Presentations

Mayor Moore asked if there were any citizen presentations at this time.

AC Salaam expressed that her heart hurt for the young people living in cars and sleeping in cars.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:41 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 7, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs was absent.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized A.C. Salaam, who resides at 4015 South Main Street in Farmville.

Salaam expressed her concern over drainage problems due to ditches being full of vegetation.

Etsil Mason, former Farmville Mayor, asked the Board to explore the possibility of having 2 fire station locations within the town, keep the current fire station where it current is and add an additional station across the railroad tracks near the Industrial Park area, which would lend itself to more opportunity for grants as well.

Town Manager’s Comments

Town Manager Hodgkins stated:

• The Town has begun working with NCLM and a 3^rd party vendor, Witt O’Brien, to access grants for various capital projects, with the fire station being top of the list
• Ripe Revival, an organization that works to bring fresh food to rural areas, has been talking to Zach Hackney, from the Farmville Community Garden, about the possibility of a mobile Farmers’ market in Farmville. More will be presented on this at the August 28 meeting.
• May Museum is hosting its 3^rd “Music in the Park” event on August 17^th .

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the addition of Agenda item #7- Annexation Petition from Britt Development (on behalf of C. Bynum Satterwhite).

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #7- Annexation Petition from Britt Development.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session:

• June 26, 2023 – Regular Session

2. Re-Appointment of Housing Authority Board Member – Sheri Von Schriltz

To adopt a resolution re-appointing Sheri Von Schriltz as a member to the Farmville Housing Authority Board.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the June 26, 2023 regular session
• Adopted Resolution (2023) 1588, Resolution Re-Appointing a Member to the Farmville Housing Authority Board- Sheri Von Schriltz

The motion carried unanimously. 

Items for Discussion

3. Consideration of a Resolution to Accept a Funding Offer from the Division of

     Water Infrastructure ARPA Funds for a Water System Asset Inventory and

     Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $140,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

• Water system rate evaluation
• Prepare short/long range water system evaluation
• Update the Town’s GIS system
• Prepare Capital Improvement Plan and Asset Management Plan

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1589, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Water System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project AIA-D-ARP-0308.  The motion carried unanimously.

4. Consideration of a Resolution to Accept a Funding Offer from the Division of

Water Infrastructure ARPA Funds for a Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $665,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

• Clean and video inspect the Town’s sewer collection system to identify inflow/infiltration
• Sanitary sewer system rate evaluation
• Prepare short/long range sewer system evaluation
• Update the Town’s GIS system
• Prepare Capital Improvement Plan and Asset Management Plan

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1590, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Sewer System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project VUR-AIA-W-ARP-0020 & AIA-W-ARP-0207.  The motion carried unanimously.

5. Consideration of a Resolution Selecting a Technical Services Provider for the

ARPA Funded Water System Asset Inventory and Assessment Study and the ARPA Funded Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Town was awarded American Rescue Plan Act Asset Inventory and Assessment grants by the State Water Infrastructure Authority, and following award of funds the Town followed the direction of the funding agency and proceeded with procurement of technical services.  Moore further stated a “Request for Qualifications” was distributed on June 30, 2023, and the deadline for receipt of proposals was July 25, 2023, with only a single proposal being received for each project.  Moore asked for the Board’s support in moving forward with project implementation and requested the Board select an engineering service provider based on proposals received.

On motion by Commissioner Dixon, the Board made a motion to adopt Resolution (2023) 1591, Resolution Selecting Engineering Service Provider American Rescue Plan Act Projects, VUR-AIA-W-ARP-0020 / AIA-W-ARP-0207 – Sanitary Sewer AIA, AIA-D-ARP-0208- Water System AIA.  The motion carried unanimously.

6. Consideration of Amendments to the Public Meeting Room Use Guidelines at the

     Farmville Public Library

Library Director Angie Bates stated that since the new Library Building opened in May 2021, the David Belk Cannon Auditorium has been able to be rented for use by the public “Monday through Sunday from 9:00 a.m. until 10:00 p.m. due to the library’s ability to close-off the entry way and auditorium from the rest of the library.  Bates added that use of the auditorium by the public for private parties, reunion celebrations, baby and bridal showers have increased greatly during the past fiscal year.  She explained these parties have had instances where party goers got inside the main part of the library after hours, sliding down banisters, racing rolling chairs, playing loud music and not to mention that the floor in the auditorium has already been replaced due to misuse.  Bates stated that if the private parties are to continue after hours, then the  library will need to hire a facility monitor to be in the library during this time.  She recommended making one of two policy revisions with the first revision (Option A) to eliminate the party venue status of library completely so that no private parties could be held during or after library hours, or her second policy revision (Option B) would be to continue to allow private parties during and after hours in the library but would require a facility monitor to be in the library during after-hour use.

Commissioner Smith made a motion to accept the Amendment Option A as a revision to the Library Meeting Room Policy, which eliminates the party venue status of the library completely so that no private parties can be held during or after library hours.  The motion carried unanimously.

7. Annexation Petition from Britt Development

Planning Director Justin Oakes stated that the Town had received a petition from Dale and Alison Britt of Britt Development, requesting annexation of a parcel located on Stantonsburg Road in Farmville.  Oakes further stated per NCGS 160A-31, the Board of Commissioners must direct the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for August 28, 2023.

Commissioner Smith made a motion to adopt Resolution (2023) 1592, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation, and to adopt Resolution (2023) 1593, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no additional comments.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:04 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 28, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins.  Town Clerk Amy B. Johnson arrived later in the meeting.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins stated:

• Final Music in the Park series will be held on Thursday, September 21, 2023
• The Town is still working with the consulting firm of Witt O’Brien to help secure grant funding for several capital projects including the new fire station, the Police Firing Range, sidewalk improvements, and park facility improvements.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2023.

 Town Clerk Amy Johnson entered the meeting at 5:35 p.m.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the addition of Agenda item #10 – Pay Incentive for Intermediate and Advanced Law Enforcement Certifications.

On motion by Commissioner Hobbs, the Board approved the addition of Agenda Item #10 – Pay Incentive for Intermediate and Advanced Law Enforcement Certifications.  The motion carried unanimously.

 On motion by Commissioner Smith, the Board accepted the evening’s agenda as presented with the above change.  The motion carried unanimously.

Public Hearing

1. Annexation Petition from Britt Development

Planning Director Justin Oakes stated that the Town received a petition from Dale and Alison Britt and Britt Development, on behalf of Bynum Satterwhite, requesting annexation of a parcel located on Stantonsburg Road in Farmville, NC.  Oakes further stated that the Board directed the Town Clerk on August 7, 2023, to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for August 28, 2023.

Mayor Moore declared the public hearing on the annexation petition open at 5:37 p.m.

Chante Hopkins, a citizen who resides at 3676 South George Street, asked a few clarification questions in regards to the annexation.

There being no further comments, Mayor Moore closed the public hearing at 5:40 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2023) 1012, Ordinance to Extend the Corporate Limits of the Town of Farmville.  The motion carried unanimously.

2. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by Rezoning a Portion of Parcel 03260 Located Along Stantonsburg Road from Light Industrial District (LID) to Residential- 8 District (R-8)

Planning Director Justin Oakes stated that the public hearing was to receive citizen input on a proposed request to rezone the northern portion of Parcel #03260 (88.16 acres) located along Stantonsburg Road from Light Industrial (LID) to Residential (R-8).

Mayor Moore opened the public hearing on the rezoning request at 5:43 p.m.

There being no comments, Mayor Moore closed the public hearing at 5:44 p.m.

Commissioner Dixon made a motion to approve the rezoning request by adopting Ordinance (2023) 1013, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by Rezoning a Portion of Parcel 03260 Located Along US 258 and Stantonsburg Road from Light Industrial District (LID) to Highway Business District (HBD)

Planning Director Justin Oakes stated the public hearing was to receive citizen input on a proposed request to rezone the southern portion of Parcel #03260 (7.20 acres) located along Stantonsburg Road from Light Industrial (LID) to Highway Business District (HBD).

Mayor Moore opened the public hearing on the rezoning request at 5:45 p.m.

There being no comments, Mayor Moore closed the public hearing at 5:46 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request by adopting Ordinance (2023) 1014, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

4. Approval of Minutes

To approve the minutes from the following session:

• August 7, 2023 – Regular Session

5. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain property that is owned by the Town, which is no longer in use, as surplus property and authorizing the disposal of the items by private sale.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 7, 2023 regular session
• Adopted Resolution (2023) 1594, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously. 

Items for Discussion

6. Report on Mobile Farmers’ Market – Zac Hackney

Zack Hackney, from the Pitt County Cooperative Extension Service, made a presentation to the Board on the possibility of bringing a mobile Farmers’ Market to town to provide another opportunity for Farmville area residents to obtain fresh meats, dairy and produce at low or no cost.  Hackney explained that Ripe for Revival offers a Mobile Market that can set up in a community to help provide access to fresh North Carolina produce, meat and dairy.  He further explained the company is based out of Rocky Mount and comes to a community with converted city buses that have full refrigeration.  Hackney stated that shoppers are allowed to pick which items they want to purchase and at the end the cost is totaled, and the shoppers are asked to pay what they can.  He continued by saying that for some customers, that may be full price but for others, they may take the food home for free. Hackney added that the mobile market helps support both North Carolina farmers as well as the people of North Carolina who want access to fresh food options.

Commissioner Dixon made a motion for the Town to commit 20-30 parking spaces for the Mobile Farmers’ Market coming to Farmville.  The motion carried unanimously.

7. Report on Annual Retreat Outcomes

Town Manager Hodgkins gave an update on all annual planning retreat action items.

8. Discussion of New Human Resources Software

Town Manager Hodgkins stated several years ago, the Town acquired new financial, utility billing and payroll software to replace outdated software.  Hodgkins stated the new software has other components, including human resources management, but it is not user friendly and doesn’t meet the Town’s needs.  Therefore, he further stated that he and Cindy Thomas had been researching solutions and received a proposal from NEOGOV, a company specializing in human resources software applications for government and a NC League of Municipalities preferred partner.  Hodgkins provided information on products and pricing with a negotiated eighteen-month arrangement, which could be extended up to an additional two years at a reduced price.  He requested authorization to pursue negotiations with NEOGOV for the Human Resources Software for the eighteen-month term, with an option to extend for two additional years with similar terms, upon finalization of all pricing, deliverables, and implementation schedule.

On motion by Commissioner Smith, the Board authorized negotiations with NEOGOV for acquisition of Human Resources Software.  The motion carried unanimously.

9. Reschedule Regular October Board of Commissioners Meeting to October 9, 2023

Mayor Moore requested that the Board reschedule the regular October Board of Commissioners meeting to Monday, October 9, 2023.

On motion by Commissioner Dixion, the Board agreed to reschedule the regular October Board of Commissioners meeting to Monday, October 9, 2023.  The motion carried unanimously. 

10. Pay Incentive for Intermediate and Advanced Law Enforcement Certification

Police Chief Jeffrey Spencer presented a Pay Incentive for Intermediate and Advanced Law Enforcement Certification.  He explained the education, training and experience that it would take to achieve the Intermediate and Advance Law Enforcement Certifications.  Spencer further explained it would be retroactive to any employee who has already achieved this certification.  He said that it was only 3 employees and he did not currently have any new employees ready to qualify.

On motion by Commissioner Dixon, the Board adopted the Pay Incentive Policy for Intermediate and Advanced Law Enforcement Certificate and made it retroactive for the employees that already achieved the certification.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

Cindy Cobb, a Farmville citizen, asked for clarification about the Farmville mural.

Chante Hopkins, a Farmville citizen, asked for a list of completed projects and projects still under construction in reference to the January 30, 2023 Board Retreat meeting.  Ms. Hopkins clarified by stating projects such as street paving, sidewalk, potholes, etc.

 Adjournment

On motion by Commissioner Dixon, the meeting adjourned at 6:54 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, October 9, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Comments

Mayor Moore recognized Eric Waters, resident of Crestwood Drive in Farmville.

Waters expressed his concerns with the conditions of the streets in Piney Grove Apartments and the need for additional street lights in the Crestwood subdivision.

Town Manager’s Comments

Town Manager Hodgkins stated:

• Town crews are currently flushing all water lines as the Town converts to GUC water for the next six months
• Farmville-based company CMP Pharma won the first ever Pitt County Trailblazers Award at the Pitt County Existing Industries Event last week.
• Upcoming events
  • May Museum Oyster Roast – Sunday, October 22
  • Halloween in Farmville, Tuesday, October 31 – must fill out online document to submit address for trick or treaters.

Financial Report

Financial report for the month of September was distributed to the Board.

 Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board accepted the evening’s agenda as presented.  The motion carried unanimously.

Proclamation

1. Proclamation declaring November 16, 2023, as World Pancreatic Cancer Day in Farmville

Mayor Moore presented a proclamation declaring November 16, 2023 as World Pancreatic Cancer Day in Farmville.  The proclamation was read by Mayor Moore.

  Items for Consent

2. Approval of Minutes

To approve the minutes from the following session:

• August 28, 2023 – Regular Session

3. Consideration of Moving the Regular January Board of Commissioners Meeting from January 1 to January 8 Due to the New Year’s Day Holiday

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the August 28, 2023 regular session
• Moving the regular January Board of Commissioners Meeting from January 1 to January 8 due to the New Year’s Day Holiday

The motion carried unanimously. 

Items for Discussion

4. Consideration of a Plan to Implement Main Street Landscaping Improvements in Existing Planted Islands in downtown Farmville

      Todd Edwards of Todd D. Edwards Construction presented the improvement plan to the Board.  He explained that William Monk and Molly Monk approached him about three years ago asking for project ideas that the Town needed.  After several meetings, William and Molly decided that they wanted to fund the improvement of the thirteen existing planted islands in the downtown business district of Farmville.  Mr. Edwards explained that after three years, there was a significant price increase for the proposed improvements so the benches were removed.  However; Emily Monk Davidson decided that she would contribute to the project by purchasing the benches.  The plan also entails securing a donor to purchase new trash receptacles and moving them away from the bench areas.

Mr. Edwards stated that he met with Public Works Director Wes Thomas to discuss the changes needed during the improvements and it was decided that the islands need to be low maintenance and not include trees that would cause destruction to sidewalks and leave debris on the ground around the island area.  They also discussed the plan, once construction begins, to clear debris from the improvement sites as soon as possible to keep the area clean during the process.

Mr. Edwards stated that the project will begin around October 23, beginning with the two islands on South Main Street near Horne’s Funeral Home and Lanoca Coffee with the possibility of completing the one in front of the old Bank of America Building before breaking for the holidays.  He explained that once those are completed, the project to complete the remaining islands will resume after the holiday season.

Commissioner Smith thanked the Monks for the gift and Mr. Edwards for his efforts.

Commissioner Smith made a motion to accept the gift and approved the plan as submitted.  The motion carried unanimously.

5. Consideration of Amendments to the Town Employee Personnel Policy

Town Manager Hodgkins explained to the board that the Board approved hiring a consultant to update the pay and classification plan and the personnel policy in early 2022.  He stated that it was decided that the pay plan update was more important at the time than the update to the personnel policy.  Now that the updated pay scale is in place, the work has been done updating the personnel policy.  He explained that most of the policy remains similar to the existing policy with the exceptions of:

• Provides more flexibility in starting salary for potential employees which will assist with recruitment of the best candidates
• Provides career development, certification and educational program for all departments
• Provides a tuition assistance program
• Provides greater monthly vacation and sick accrual for employees who always work a regular schedule that exceeds 160 hours per month.

Mayor Moore thanked Town Manger Hodgkins and Human Resources Officer Cindy Thomas for their work on updating the policy.

Commissioner Dixon made a motion to approve the amendments to the Employee Personnel Policy to be effective November 9, 2023. The motion carried unanimously.

6. Report on Farmville Fire Department Project

Town Manager Hodgkins stated that there have been a lot of moving parts involving the progress of the Fire Department construction and it was time for a more extensive update. He informed the board of the following:

• Facility would serve as the headquarters and only station for the Farmville Fire Department. The new facility would be able to house all emergency response vehicles and provide storage of equipment and operational office space.  Dormitory space is also included for 24-hour response.
• Facility would serve the rural fire district as well as the incorporated Farmville.
• Current facility bays are not large enough or numerous enough to properly house modern fire apparatus.
• Current location in downtown area makes emergency and non-emergency ingress and egress problematic.
• Farmville Fire Department not only serves residents and businesses within the Town’s corporate limits but also serves a large rural area that rings the town. More than half of the department’s calls for service have come from the rural portion of the district (52% rural calls, 48% city limits calls thus far in 2023).
• NC Senator Kandie Smith filed Senate Bill 98 to appropriate $7,000,000 for the project. However, no funds for the project were included in the adopted State budget for 2024-25.
• US Senator Thom Tillis submitted a Congressionally Directed Spending Request to appropriate $3,750,000 for the project. Action in the US Senate is still pending.
• The Town requested funding assistance from the Pitt County Commissioners since the facility served both areas inside and outside the corporate limit of Farmville. A compelling case was made but the County Commissioners elected instead to fund two County construction projects with their remaining ARPA funds.
• The Town sent out Requests For Proposals to private banks in late September to solicit offers to finance the project.  Proposals were due by October 6 and are currently being evaluated.
• The Town of Farmville has spent in excess of $850,000 on the project thus far for land acquisition, building design, site testing, and permitting services. The Town continues to expend funds on this project as required.
• The current site for the project meets all requirements for the facility, including geographic location within the fire district, access to throughfares, parcel size, parcel shape, developability, and space for expansion. It is also the site preferred by the Farmville Fire Department.
• Assuming favorable financing terms, the project could be advertised for bid as early as December and contract award could occur as early as February.

Mayor Moore thanked Town Manager Hodgkins for giving such a thorough report.

 Citizen Comments

Mayor Moore asked for citizen comments at this time.

Chante Hopkins, of 3676 South George Street in Farmville, stated that at a previous meeting she attended, additional time was given to discuss cats and she would like to request additional time to speak. Mayor Moore asked how much time needed.  Hopkins requested five minutes instead of the normal three minutes.  Mayor Moore approved.

She presented the following comments:

• Thanked Public Works for patching a few potholes but stated more were in need.
• Stated that she previously requested maps or details for the funds allocated by McDavid for sewer projects and information on budged amounts for street paving. She stated that she was given the Mayor’s packet but she questioned if there is a list available to the public as to which streets have been or will be paved in this budget.
• She asked how long the flushing water in the pipes from well water to GUC water will take and when can residents expect to see this.
• Stated that the board voted on the Farmville Fire Department before the proposal of the library so shouldn’t that have taken precedence over the planning and budgeting of an emergency operation facility as opposed to the library, that could have lasted a few more years before redesign. Town Manager Hodgkins stated that the Library was proposed and funding voted on long before the Fire Department. Hopkins then stated that for years Marlboro District has requested emergency services on their side of the tracks in the event of a train delaying services to their area.  Mayor Moore explained the reason for the location with Town Manager Hodgkins explaining further reasoning.
• She stated that in regard to the beautification project, she is thankful to the Monks for all their contributions to the Town of Farmville. However it was mentioned that this has been planned for three years and the starting point is at Horne’s Funeral Home and working back towards an area that is already immensely beautified in contrast to the same Main Street that south of the railroad tracks lack street lights for safety, sidewalks that have not been maintained for accessibility or any type of horticulture that represents Farmville and really don’t have those on that side of the tracks.  Mayor Moore stated that Todd Edwards could address that question after he adjourns the meeting.  Commissioner Smith stated that the islands are only located in the commercial district and no residential areas.
• $21 million that was spent on the sewer and repaving projects, there is more flooding and potholes in the last three years than in her entire lifetime in Farmville.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:47 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith

Citizen Comments

No Presentations

Town Manager’s Comments

Town Manager Hodgkins:

• Introduced Parks and Recreation Director Christopher Horrigan and stated that he has extensive recreation experience and was most recently Director for the City of Creedmoor.
• Stated that the Farmville License Plate Office has won an award from the NC Department of Motor Vehicles for excellent performance and customer service and meeting annual goals established by NCDMV and was in the top three for fewest errors of any office in its performance group for the past year.
• Upcoming events
  • Christmas Tree Lighting – Friday, December 1 at 6:00 pm
  • Taste of Farmville – Friday, December 1 at 6:30 pm
  • Christmas Parade – Saturday, December 9 at 10:30 am
  • May Museum Christmas Tea – Sunday, December 10, 4 pm

Financial Report

Financial report for the month of October was distributed to the Board.

 Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additions or changes to the agenda.

Town Manager Hodgkins explained to the board that there were a few minor corrections made to the minutes from the October 9 meeting.  He stated that the corrected page has been distributed.

On motion by Commissioner Dixon, the Board accepted the replacement of the corrected meeting minutes and approved the agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session:

• October 9, 2023 – Regular Session

2. Resolution Declaring Personal Property as Surplus
   

3. Re-Appointment of May Museum and Park Board Member – Stewart Barnette
   

4. Appointment of Library Advisory Board Member – Nancy Harris

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the October 9, 2023 regular session
• Resolution (2023) 1595, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
• Resolution (2023) 1596, Resolution Re-Appointing a Member of the May Museum and Park Commission- Stewart Barnette
• Resolution (2023) 1597, Appointing a Member to the Library Advisory Board- Nancy Harris

The motion carried unanimously. 

Items for Discussion

5. Consideration of New Lease Agreement with the Boys and Girls Club for Use of Town Owned property Located at 3443 Park Street

      Town Manager Hodgkins explained to the board that the Town of Farmville and the Boys and Girls Club of Pitt County entered into an agreement effective January 1, 1999 that gave the Boys and Girls Club preferred use of the Town’s facility located on Park Street.  Under the terms of the lease, the Boys and Girls Club paid the Town annual rent in the amount of $1 and the Town was responsible for paying all utilities and maintenance of the building.  That original lease expired in December of 2013

Town Manager Hodgkins further explained that since the expired lease in 2013, significant changes have been made with each lease renewal to match the needs of both parties.  The current lease is set to expire on December 31, 2023, unless renewed.  He stated that the lease extension for an additional (3) year term is included in the agenda packet and this lease expands hours of use by the town, eliminates the Town’s quarterly contribution to the Boys and Girls Club, provides more specifics related to the sharing of costs of major and system component repairs, better reflects when and how each party uses the facility, and allows the Town more flexibility in its partnership with the club by reducing the length of the lease term.

At this time, Town Manager Hodgkins introduced Mark Holtzman, President and CEO of the Boys and Girls Club of the Coastal Plains.  Mr. Holtzman thanked the Board for all their support.  He explained that when he took the position, there were only 40 kids enrolled at the Farmville Club.  However, that number has now increased to 60 or more kids with 116 members.  He also invited the Board to visit the club to see its programming.

Commissioner Smith saluted Holtzman on his success in increasing the attendance at the Farmville club.  Mayor Moore thanked Holtzman for all the club has done for Farmville.

Commissioner Dixon made a motion to accept the new three-year lease agreement with the Boys & Girls Club for use of Town owned property located at 3443 Park Street.  The motion carried unanimously.

6. Consideration of a Resolution Authorizing an Application to Seek Funding Assistance for Performing an Asset Inventory of Lead Water Service and Galvanized Iron Water Service Piping in the Town’s Water System

Town Manager Hodgkins informed the Board that Rich Moore, representative from McDavid and Associates, was in attendance to make the presentation.

Mr. Moore approached the podium and explained to the board that the Division of Water Infrastructure is requiring all water systems to inventory lead service piping and galvanized iron service piping that may be in the Town’s system.  He stated that the deadline for the inventory is on or before October 2024.  Due to the effort to inventory and to assist in replacing lead service lines, the State is offering financial assistance and that the application process is not difficult, though funding guidelines make reference to obligations in the form of loans and grants.  He also stated that Farmville’s “distressed” designation should help with financial assistance in the form of grants.

Mr. Moore informed the Board that funding applications are due at the end of November and in order to apply, a water system must adopt an authorizing resolution to seek financial assistance to inventory/inspect potential lead and galvanized iron service lines.  He also stated that if lead/galvanized iron service lines are located, there are future financial assistance opportunities to obtain funding for construction to replace those lines.

Commissioner Dixon asked how the lines would be tested.  Mr. Moore explained that a visual inspection is performed at the meter to see if the pipe is lead or galvanized.

Commissioner Smith made a motion to approve the Resolution (2023) 1598, Approving Application for Financial Assistance, Division of Water Infrastructure, Lead Service Line Inventory. The motion carried unanimously.

7. Consideration of Awarding a Contract for Performing an Asset Inventory, Assessment, and Cleaning of the Town’s Sanitary Sewer System

Town Manager Hodgkins informed the Board that Rich Moore, representative from McDavid and Associates, was in attendance to make presentation.

Mr. Moore approached the podium and explained to the Board that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023 and that the funding offer is a $665,000 grant to perform cleaning and video inspection of the Town’s sewer collection system to identify inflow/infiltration, sanitary sewer system rate evaluation, prepare short/long range sewer system evaluation, update the Town’s GIS system, and prepare Capital Improvement Plan and Asset Management Plan.

Mr. Moore further explained that in accordance with accepting the grant funding, McDavid Associates, Inc. prepared bid packages for cleaning and video inspection of the Town’s sewer system and they were received on October 18, 2023.  He informed the board that the cleaning/video services low bid is less that the original scoping budget and that moving forward, expanding inflow/infiltration evaluation activities will be discussed and presented for Board review/approval.

 Commissioner Dixon made a motion to award contract to Bio-Nomic Services, Inc. and to approve the Resolution (2023) 1599, Awarding Contract No.20- Sanitary Sewer System Inspection, Sanitary Sewer System Asset Inventory and Assessment Division of Water Infrastructure, ARPA Project VUR-AIA-W-ARP-0020/ AIA-W-ARP-0207.  The motion carried unanimously.

At this time, Commissioner Smith asked Mr. Moore to give a statement on the Town’s water and sewer infrastructure.

Mr. Moore informed the Board that he has worked closely with the Town as a representative of McDavid Associates, Inc. for 34 years and commended the town on its efforts to improve its infrastructure.  He stated that when he first started, there were a lot of 40 year old infrastructure that was nothing by problems and the sewer system would spill on the streets following heavy rainfalls.  He commended the board for their aggressive pursuit of grant assistance for the entire area of the town and over the 34 years that he has been here, the town has been awarded close to $30 million in financial assistance. He explained that in the last year, the town has received approximately $3 million in grants to replace aging sewer and water lines in the town. Most recently, the town has worked to replace aging systems on Moore Street, Cotton Street, Vines Street, Walnut Street, George Street, Zeno Street and ongoing work is currently being completed at the Farmville Housing Authority which will include replacement of existing sewers located on Anderson Avenue, Taylors Turn, Godwin Drive, Pitt Street, and Nick’s Nook. When complete, the project will also replace the road pavement.  He stated that today, the Town has very few problems with its water and sanitary sewer systems.  He also stated that the Town has brought its system from not being in compliance with the state and federal regulations to being well in compliance.

 Commissioner Smith thanked Mr. Moore for the update and information.

8. Consideration of an Ordinance to Approve the Amended and Restated Full-Requirements Power Sales Agreement (“FRPSA”) between the Town of Farmville and the NC Eastern Municipal Power Agency

Town Manager Hodgkins explained to the Board that the NC Eastern Municipal Power Agency (NCEMPA), of which the Town of Farmville is a member, currently has a Power Sales Agreement with Duke Energy Progress, LLC that must be amended to reflect changing market conditions and operation practices.  He stated that the changes are administrative in nature and are to conform to the Tenth Amendment to the Full Requirements Power Purchase Agreement (FRPPA) and that the action required by the Town of Farmville Board of Commissioners is to formalize the changes previously approved by adopting an ordinance for the Amended and Restated Full Requirements Power Sales Agreement with the NCEMPA.

Commissioner Smith made a motion to approve and adopt Ordinance (2023) 1015, An Ordinance of the Board of Commissioners of the Town of Farmville, North Carolina, Determining that it is in the Best Interests of the Town of Farmville to Approve and Authorize the Execution and Delivery of the Amended and Restated Full Requirements Power Sales Agreement Between the Twon of Farmville and North Carolina Eastern Municipal Power Agency.  The motion carried unanimously.

At this time, Commissioner Smith asked Town Manager Hodgkins to update on the condition of the electric infrastructure.  Town Manager Hodgkins informed the Board that the Town of Farmville electric infrastructure was in very good shape.

9. Consideration of an Ordinance to Close Downtown Streets for Taste of Farmville Event on December 1

Town Manager Hodgkins informed the Board that the Chamber of Commerce Taste of Farmville event will be held on Friday, December 1 beginning at 6:30pm in Downtown Farmville and that the Town will need to block off portions of some downtown streets to vehicular travel from 6:00pm to 9:00pm.  He also stated that per NCDOT rules, the Board of Commissioners needed to adopt an ordinance in order to temporarily close a State Highway (North Main Street and a small part of Wilson Street).

Commissioner Dixon made a motion to adopt Ordinance (2023) 1016, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and a Portion of Wilson Street Between Joe Phillips Lane and Walnut Street in Farmville, NC on December 1, 2023.  The motion carried unanimously.

 Citizen Comments

Mayor Moore asked for citizen comments at this time.  There were no citizen comments.

Adjournment

On motion by Commissioner Hobbs, the meeting adjourned at 6:40 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, December 4, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Old Business

1. Approval Minutes- November 6, 2023 Regular Session

On motion by Commissioner Dixon, the board approved the November 6, 2023 minutes.  The motion carried unanimously.

Special Recognition/ Outgoing Elected Officials’ Remarks

Mayor Moore presented an outgoing commissioner plaque to Commissioner Jamin Dixon.  Mayor Moore thanked him for all he has done for the Town of Farmville.

Commissioner Dixon thanked the current and previous boards he has worked with and expressed his enjoyment during the years he served.  He stated it was an honor to serve the town and appreciated the opportunity.

Administer Oaths of Office

The Honorable Judge G. Galen Braddy, Chief District Court Judge for Pitt County, administered the oaths of office to Commissioners Mark Flanagan, Bobby Evans, and Bert Smith and Mayor John O. Moore.

Mayor Moore called a brief recess at 5:44 p.m.  The meeting reconvened at 6:03 p.m.

New Business

2. Election of Mayor Pro Tempore

Mayor Moore opened the floor for nominations for Mayor Pro Tempore.

Commissioner Hobbs made a motion to nominate Commissioner David Shackleford since he was a commissioner with experience.

 Commissioner Evans made a motion to nominate Commissioner Mark Flanagan since it has been the tradition of the board to nominate the individual with the most votes in the most recent election.

 Mayor Moore asked permission to hold the vote by secret ballot and for the Police and Major to count the ballots.  Town Attorney Edwards approved the vote by secret ballot.

 With a vote of 3 to 2, Commissioner David Shackleford was selected to serve as Mayor Pro-Tempore.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Vincent Vines, who resides at 3211 North Pitt Street in Farmville, expressed his concern over a hole under his water meter that keeps washing out causing his meter to sink.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Welcomed the new commissioners and said he looks forward to working with all of them.
• Introduced all town department head staff to the new commissioners.
• Annual Christmas tree lighting and Taste of Farmville events were held last Friday, and it was very successful with some new activities added by the chamber.
• Christmas parade will be held this Saturday, December 9^th at 10:30 a.m.
• National Day of Prayer will be held on Saturday, December 9^th at 12:30 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

3. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Home Occupations in Accessory Structures

Planning Director Justin Oakes requested for approval of an amendment to allow home occupations to be conducted out of accessory buildings on the same property as the dwelling residence in residential districts.

Mayor Moore opened the public hearing at 6:19 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:20 p.m.

Commissioner Smith made a motion to approve the amendment request and adopted Ordinance (2023) 1017, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, to Allow Home Occupations in Accessory Buildings.  The motion carried unanimously.

Items for Decision

4. Resolution Declaring Personal Property as Surplus

Town Manager Hodgkins requested approval of a resolution declaring certain personal property as surplus and authorize the sale utilizing methods available under NCGS 106A-266.

On motion by Commissioner Hobbs, the board adopted Resolution (2023) 1600, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property. The motion carried unanimously.

5. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance- Police

Town Manager Hodgkins requested adoption of an ordinance amendment to place funds received from insurance for replacement cost of the 2017 Dodge Charger that was totaled due to a vehicle accident.

Commissioner Smith made a motion to adopt Ordinance (2023) 1018, An Ordinance Amending the FY 2023/2024 Budget Ordinance.  The motion carried unanimously.

6. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance- Library

Town Manager Hodgkins requested adoption of an ordinance amendment to place ARPA library funds received in the FY 22/23 budget into the  Library Department for approved expenditures made in the FY 23/24 budget.

Commissioner Shackleford made a motion to adopt Ordinance (2023) 1019, An Ordinance Amending the FY 2023/2024 Budget Ordinance.  The motion carried unanimously.

7. Board of Commissioners Annual Retreat

Town Manager Hodgkins explained the annual board retreat to the new commissioners.  He asked for the board to finalize a date and time for the retreat so planning can begin.

After a general discussion, Commissioner Smith made a motion to hold the annual retreat on February 19^th & 20^th at the Farmville Public Library.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 6:39 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 3, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag lead by Luke Garner.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Upcoming events
  • 1^st Friday in Farmville Celebration will be held on January 7, 2022 at 6:00 p.m. with music and then followed by fireworks at 7:00 p.m. The stores downtown will remain open later as well.
  • 150-Year Black Tie Gala will be held on Saturday, January 15, 2022
  • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.
• Library Building will be closed January 8^th and 10^th due to moving shelves in the children’s area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore presented Melinda Sampson from Eastern Stop Human Trafficking Now with a proclamation declaring January, 2022 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Commissioner Elks.

Items for Consent

2. Appointment of Fire Chief for 2022

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

3. Appointment of Planning Board Member (ETJ)- Dana Harrell

To recommend appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as a member of the Farmville Planning Board/Board of Adjustment as the ETJ Representative.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the Appointment of Tommy Brady as Fire Chief for the 2022 year
• Approved the recommendation of appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as the ETJ Representation for the Farmville Planning Board/ Board of Adjustment

The motion carried unanimously.

Items for Discussion

4. Resolution Declaring Personal Property As Surplus

Town Manager Hodgkins provided a list of personal property owned by the Town which is no longer in use and requested permission to sell this property using any means authorized by the NC General Statutes 106A-266, including private negotiation and sale, sealed bid, negotiated offer and upset bid, and public auction.

Commissioner Dixon made a motion to adopt Resolution (2022) 1538, Authorizing Town Manager to Dispose of Surplus Personal Property.  The motion carried unanimously.

5. Discussion of Authorizing an Electric Customer Service Survey for the Town of Farmville

Town Manager Hodgkins stated that each year, ElectriCitites of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction.  Hodgkins stated that Farmville last participated in the study in 2018 and is due for an updated study along with several other communities in North Carolina.  He requested that the Board authorize ElectriCities and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.

On motion by Commissioner Elks, the Board authorized ElectriCitites and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.  The motion carried unanimously.

6. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented a draft agenda for the Annual Planning Retreat for the Board’s review.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, a Farmville citizen, asked for the Board to provide CDBG information at the Retreat in order to inform citizens about the opportunity.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 7:10 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern over protection of children in the schools regarding COVID policy.  She also expressed that some of the young people were wondering if they were going to have a prom this year.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Budget calendar is provided in the agenda packet for review.
• The plaque for Bobby Evans from the October fountain dedication has finally come in and the Town will be making plans to get it professionally mounted.
• New website is complete and launch date is coming soon.
• Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to consider tabling Agenda item #6 until the March meeting so more information can be made available.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented with the removal of Agenda item #6.  The motion carried unanimously.

Public Hearings

1. Rezone Property at the Intersection of May Boulevard and West Horne Avenue

      (Parcel #87736) from Highway Business (HBD) to Residential-5 (R-5)

Code Enforcement Director Paul Ellis stated that the public hearing was to receive input on a proposed request to rezone Parcel #87736 (0.49 of 2.51 acres) located at the corner of May Boulevard and West Horne Avenue from Highway Business (HBD) to Residential (R-5).

Mayor Moore opened the public hearing at 6:40 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2022) 990, Ordinance Amending Chapter 157, Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• December 6, 2021 – Closed Session
• January 3, 2022- Regular Session

3. Ordinance Amending the FY 2021/2022 Budget Ordinance – Library Department

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance to place funds received from the Albert and Nan Gray Monk Foundation into the Library Part-time Wages expenditure account to use for general operating expenses.

4. Re-Appointment of Housing Authority Board Member – Karen Davis

To adopt a resolution re-appointing Karen Davis to the Farmville Housing Authority Board to serve another term.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the December 6, 2021 closed session and the January 3, 2022 regular session
• Adopted Ordinance (2022) 991, An Ordinance Amending the FY 2021/2022 Budget Ordinance – Library
• Resolution (2022) 1539, Re-Appointing a Member to the Farmville Housing Authority Board – Karen Davis

The motion carried unanimously.

Items for Discussion

5. Presentation of Audit Report for FY 2020/2021

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2021.

Mayor Moore thanked Mr. Parris for the audit report.

6. Consideration of Revisions to the Farmville Public Library Code of Conduct

Tabled

7. Resolution Approving State Water Reserve Application

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Drinking Water Reserve (SWWR) program (water system improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1540, Approving State Drinking Water Reserve Application.  The motion carried unanimously.

8. Resolution Approving State Wastewater Reserve Application

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Wastewater Reserve (SWWR) program (sanitary sewer improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1541, Approving State Wastewater Reserve Application.  The motion carried unanimously.

9. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

Town Manager Hodgkins requested adoption of an ordinance to close a portion of Main Street for the Dogwood Festival which will be held April 22-24, 2022.

Commissioner Elks made a motion to adopt Ordinance (2022) 992, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 22-24, 2022.  The motion carried unanimously.

10. Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins stated that Commissioner Dixon has recently reported a conflict with the dates of the Board Retreat.  Hodgkins suggested alternate dates of February 28^th and March 1^st.  He added that on March 1^st, the Board would have to hold the meeting at the Library location due to court activities this day.

Mayor Moore suggested moving both days of the retreat to the Library.

On motion by Commissioner Hobbs, the Board approved the Library Building as the location for the retreat and the dates to be February 28, 2022 and March 1, 2022, starting at 9:00 a.m. each day.  The motion carried unanimously.

Closed Session

On motion by Commissioner Elks, the Board adjourned into closed session at 7:23 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks and second by Commissioner Smith, the Board returned into regular session at 8:58 p.m.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

Steven Hardy-Braz, a Farmville resident, thanked the Board for their continued progress towards developing/updating sidewalks in Farmville and to hopefully becoming completely ADA compliant in the future.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 9:06 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, March 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam, a Farmville resident.

Ms. Salaam expressed her concern about being charged for water she was not using and having to pay flat minimum rates.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Thanked the Board for the retreat and stated it was a success
• Retail Electric Customer Satisfaction Survey is being conducted by ElectriCities. It is available on the Town’s website, and they will begin calling customers starting the middle of this month.
• Branding discussions are ongoing

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• February 7, 2022 – Regular Session
• February 7, 2022- Closed Session

2. Appointment of Dogwood Festival Committee Member- Laurie Williamson

To adopt a resolution appointing Laurie Williamson as a member of the Dogwood Festival Advisory Committee.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the February 7, 2022 regular and closed session minutes
• Adopted Resolution (2022) 1542, Appointing a Member to the Farmville Dogwood Festival Advisory Committee- Laurie Williamson

The motion carried unanimously.

Items for Discussion

3. Consideration of Revisions to the Farmville Public Library Code of Conduct

Town Manager Hodgkins stated the Library is seeking approval for revisions to the current Code of Conduct Policy to make it less vague and more easily enforced by the Library staff.  Hodgkins stated that the current policy does not specify consequences for violating the Code of Conduct which makes it difficult for staff members.

On motion Commissioner Elks, the Board approved the revisions to the Library Code of Conduct Policy.  The motion carried unanimously.

4. Consideration of Authorizing an Electric Utility Cost of Service Study Through ElectriCities

Town Manager Hodgkins stated that the last electric rate study was conducted in 2015 and the Town needs a new study to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.  Hodgkins informed the Board that he contacted ElectriCities, and they have provided a proposal outlining the proposed Scope of Services and cost of conducting the study.  He said United Financial Solutions (UFS) would be performing the study, which is the same firm that was commissioned to perform the study for Farmville in 2015.  Hodgkins stated that the cost of the study is $25,700 but the Town is eligible for an ElectriCities System Betterment Grant which will reduce the cost of the study by $5,000.

Commissioner Smith made a motion to approve the agreement with ElectriCities of North Carolina to secure the services of United Financial Solutions to provide a cost-of-service study, financial plan and rate design for Farmville’s Electric Utility.  The motion carried unanimously.

5. Consideration of Changing the Meeting Time for Regular Commissioners

      Meetings

Town Manager Hodgkins stated some Board members have expressed an interest in holding the regular monthly Board of Commissioners meeting beginning at 5:30 p.m. to better accommodate the public that would like to attend immediately after work and Town Staff who are required to attend or otherwise may want to attend the meeting immediately after work.

On motion by Commissioner Elks, the Board approved the Board of Commissioners meeting time change from 6:30 p.m. to 5:30 p.m. start time, effective with the April 4, 2022 meeting.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:54 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, April 4, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed b the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, who resides at 3740 Dr. Jones Road in Farmville.

Ms. Williams thanked the Board for allowing her to have the Autistic Extravaganza event last April, where they raised $3,560 to help the EC kids at Sugg/Bundy.  She stated that the Autistic Extravaganza event this year will be held on April 16 at 2:00 p.m., at the Babe Ruth Baseball field, and the funds raised will go to Farmville Middle School to help the EC kids there.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town is currently in the process of converting our drinking water over to our wells.
• The electric customer satisfaction survey is going on now with 40% residential and 20% commercial surveys being complete.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following to be added to the consent agenda:

• Agenda Item #6 – Surplus Property Resolution

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #6 – Surplus Property Resolution to the consent agenda.  The motion carried unanimously.

Special Presentation

1. Proclamation Declaring April as National Poetry Month in Farmville- Mayor Moore

Mayor Moore read a proclamation declaring April as National Poetry Month in Farmville. 

 Commissioner Dixon and Commissioner Hobbs shared a few poems of their own selection.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• February 28, 2022 – Retreat Session 1
• March 1, 2022 – Retreat Session 2
• March 7, 2022 – Regular Session

6. Surplus Property Resolution

To adopt a resolution listing personal property currently owned by the Town which is no longer in use, and which can be sold by private sale as authorized by NCGS 160A-267.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the February 28, 2022 retreat session 1, March 1, 2022 retreat session 2 and March 7, 2022 regular session minutes
• Adopted Resolution (2022) 1543, Resolution Authorizing Town Manager to Dispose of Surplus Property by Private Sale

The motion carried unanimously.

Items for Discussion

3. Consideration of Resolution to Accept a Funding Offer from the Clean Water State Revolving Fund for Assistance to Replace Substandard Sanitary Sewer Lines on Moore, Barrett, and Fields Street

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 9, 2022.  He stated that the funding offer is for a $500,000 principal forgiveness loan (grant) to replace sections of aged, deteriorating sanitary sewer pipes located on Moore Street, Barrett Street, and Fields Street.  Moore further stated that the Division of Water Infrastructure requires all financial assistance award recipients to formally approve obligated funding.  He requested adoption of a resolution to accept the funding offer and to adopt a capital project budget ordinance.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1544, Resolution Adopting Capital Project Budget Ordinance, Moore Street Sanitary Sewer Replacement, Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

4. Reschedule Regular July Board of Commissioners Meeting to June 27, 2022

Mayor Moore requested for the July 4^th regular Board of Commissioners meeting to be moved to Monday, June 27^th at 5:30 p.m.

Commissioner Elks made a motion to change the July Board of Commissioners meeting to June 27, 2022.  The motion carried unanimously.

5. Reschedule Regular September Board of Commissioners Meeting to August 29,2022

Mayor Moore requested for the regular September Board of Commissioners meeting to be moved to Monday, August 29^th at 5:30 p.m.

Commissioner Hobbs made a motion to change the September Board of Commissioners meeting to August 29, 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, May 2, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner David Shackleford entered the meeting at 6:16 p.m.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Bobby Evans, a Farmville citizen who resides at 3109 Arrowhead Place.

Mr. Evans expressed his concern over an issue with the sound of howling dogs from 3185 North Pitt Street that have disturbed the peace in the neighborhood for over a year now.  He stated one of the problems was that no one lived at this location except for the dogs.  Mr. Evans expressed his belief that a kennel of 4 or more dogs should not be located so close to a residential area.  He thanked Mayor Moore and numerous Town employees who have tried to help resolve this matter and asked for their continued support towards a resolution.

Mayor Moore recognized Bert Warren, Jr., a Farmville citizen who resides at 3124 Arrowhead Place.

Dr. Warren expressed his concern over the noise of the dogs and how he has had many sleepless nights.  He stated that he believes an ordinance violation exists and respectfully ask

Mayor Moore recognized Tim Reida, a Farmville citizen who resides at 3102 Arrowhead Place.

Mr. Reida played a recording of the dogs barking for the Board to hear, in order to illustrate the problem in the neighborhood.  He referenced several Town Ordinances which address noise violations.

Mayor Moore stated that the county is enacting a new ordinance which will give us more authority to address the problem since the barking dogs are housed outside the Town city limits.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Another successful Dogwood Festival is in the books
• NC Department of Labor recognized the town for their excellent safety record. The Town received several awards for safe work practices in multiple departments including Public Works, Police, Utilities and Administration.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously.

Special Presentation

1. Presentation by Shantel Hawkins, Pitt County NAACP

Shantel Hawkins, from the Pitt County NAACP, gave a report on the recent activities of the group. 

2. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore read a proclamation declaring May as Bicycle Month in Farmville. 

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• April 4, 2022 – Regular Session

4. Re-Appointment of Dogwood Festival Advisory Committee Member – Blair East

To adopt a resolution re-appointing Blair East to the Farmville Dogwood Festival Advisory Committee.

5. Re-Appointment of Dogwood Festival Advisory Committee Member – Denise McLawhorn

To adopt a resolution re-appointing Denise McLawhorn to the Farmville Dogwood Festival Advisory Committee.  

6. Re-Appointment of Dogwood Festival Advisory Committee Member – Dan Taylor

To adopt a resolution re-appointing Dan Taylor to the Farmville Dogwood Festival Advisory Committee. 

7. Re-Appointment of May Museum Advisory Committee Member – Tracie Durrett

To adopt a resolution re-appointing Tracie Durrett to the May Museum Advisory Committee.

8. Re-Appointment of May Museum Advisory Committee Member – Larry King

To adopt a resolution re-appointing Larry King to the May Museum Advisory Committee.

9. Re-Appointment of May Museum Advisory Committee Member – Joe Willoughby

To adopt a resolution re-appointing Joe Willoughby to the May Museum Advisory Committee.

 On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the April 4, 2022 regular meeting
• Adopted Resolution (2022) 1545, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Blair East
• Adopted Resolution (2022) 1546, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Denise McLawhorn
• Adopted Resolution (2022) 1547, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Dan Taylor
• Adopted Resolution (2022) 1548, Resolution Re-Appointing a Member to the May Museum and Park Commission – Tracie Durrett
• Adopted Resolution (2022) 1549, Resolution Re-Appointing a Member to the May Museum and Park Commission – Larry King
• Adopted Resolution (2022) 1550, Resolution Re-Appointing a Member to the May Museum and Park Commission – Joe Willoughby

The motion carried unanimously.

Items for Discussion

10. Community Organization Funding Requests for FY 2022/2023 Budget

The following organizations presented their funding requests for the FY 2022/2023 Budget:

• Farmville Area Arts Council – no representative present
• Farmville Community Garden – Cathy Holmes
• Farmville Middle School – no representative present
• Farmville Rescue and EMS – no representative present
• Farmville Senior Council – Cathy Holmes
• B. Sugg and Sam Bundy Schools – no representative present
• Pitt County Council on Aging – no representative present

11. Presentation of Town Manager’s Recommended Budget for FY 2022/2023, Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins gave a brief overview of the recommended budget for FY 2022/2023.  He asked the Board to set a date for the budget workshop and a date for the budget public hearing.

On motion by Commissioner Hobbs, the Board set Monday, May 23, 2022 at 9:00 a.m. for their budget workshop.  The motion carried unanimously.

On motion by Commissioner Elks, the Board set Monday, June 6, 2022 to hold the public hearing on the budget.  The motion carried unanimously.

Closed Session

12. Pursuant to NCGS 143-318.11(a)(3) – Legal Matters

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks, the Board returned into regular session at 7:43 p.m.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

AC Salaam expressed her concern over any utility rates increases and stated she hopes consideration is given to lower income citizens when it comes to base (minimum) charges.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:46 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 6, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and David Shackleford; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Jamin Dixon attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Special Presentation

Mayor Moore recognized Connie Corey to give the Board a brief update on the current housing market in Farmville.

Mrs. Corey provided the Board with an update on the housing situation in Farmville and how the number of new housing units has increased with several new subdivisions.  She stated five days is currently the average days to sell a property in Farmville and that the highest property sold in the last month was $400,000.

Commissioner Brenda Elks recognized Connie Corey and all her accomplishments over the years.

Mayor Moore introduced Senator Don Davis.

Senator Don Davis presented the Order of the Long Leaf Pine Award to Connie Corey for all her achievements.

Citizen Presentations

Mayor Moore recognized Celia Stone, who resides at 3264 North Waverly Street in Farmville.

Mrs. Stone suggested the Town needs to be more conscious of their energy usage.  She expressed her concern over the new Library Building debt payments and questioned how the Town was going to possibly pay for the new Fire Station Building that is in the planning stages.  She also expressed her concern over the increases in water, sewer, electric and garbage rates proposed in the FY 2022/2023 Budget.

Mayor Moore recognized Judy Gidley, who resides at 8657 West Marlboro Road.

Ms. Gidley expressed her concern over the utility rate increases and the new Library Building debt payments.

 Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• May Museum is beginning their “Thursday in the Park” series this summer and has planned on the following dates and will run 5:00 p.m. until 9:00 p.m.: June 23, July 21, August18, September 15
• Our Independence Day Celebration will take place on July 3, 2022 from 6:00 p.m. until 9:30 p.m. with live music, food and fireworks on the Town Commons.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following addition to the agenda:

• Establishment of Recreation Park Hours

Commissioner Elks made a motion to add this item to the agenda and accept the agenda as presented with this addition.  The motion carried 4 to 0.  Commissioner Dixon did not vote due to lack of hearing motion/discussion by phone.

Public Hearing

1. FY 2022/2023 Budget Ordinance

Town Manager Hodgkins requested adoption the FY 2022/2023 Budget Ordinance. He   stated all changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2022/2022 Budget at 5:56 p.m.

Celia Stone expressed her concern over the 14% increase in water rates.

There being no further comments, Mayor Moore closed the public hearing at 6:07 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 993, Town of Farmville Budget Ordinance for Fiscal Year 2022/2023 as presented in the agenda.  Commissioner Smith seconded the motion.  The motion carried unanimously.

2. Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Zoning Districts

Town Manager Hodgkins stated this amendment would add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Districts.

Mayor Moore opened the public hearing at 6:10 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:12 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2022) 994, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Highway Business, Light Industrial, Industrial, Permitted Uses, to Add Mini Storage.  The motion carried unanimously.

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by rezoning Parcel 87946 Located at 4016 Ratley Street at its Intersection with West Marlboro Road from Industrial District

     (ID) to Highway Business District (HBD)

Town Manager Hodgkins stated this amendment is to rezone Parcel 87946, located on the northeast corner of the intersection of West Marlboro Road and Ratley Road from Industrial District (ID) to Highway Business District (HBD).

Mayor Moore opened the public hearing at 6:13 p.m.

Denise Wilkins asked what this storage building will do to the citizens in the Marlboro District.

There being no further comments, Mayor Moore closed the public hearing at 6:20 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 995, Ordinance Amending Chapter 157 Zoning.  The motion carried unanimously.

 Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• May 2, 2022 – Regular Session
• May 2, 2022 – Closed Session
• May 23, 2022 – Budget Workshop Session

5. Adoption of Ordinance Amending FY 2021/2022 Budget Ordinance

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance.

6. Appointment of May Museum Advisory Committee Member – Mark Andrews

To adopt a resolution appointing Mark Andrews as a member of the May Museum and Park Commission.

7. Re-Appointment of Parks & Recreation Board Member – Justin Foskey

To adopt a resolution re-appointing Justin Foskey as a member of the Recreation Advisory Board.

8. Re-Appointment of Parks & Recreation Board Member – Paul Grimes

To adopt a resolution re-appointing Paul Grimes as a member of the Recreation Advisory Board. 

9. Appointment of Parks & Recreation Board Member – Chris Foskey

To adopt a resolution appointing Chris Foskey as a member of the Recreation Advisory Board. 

10.Appointment of Parks & Recreation Board Member – Daniel Jones

To adopt a resolution appointing Daniel Jones as a member of the Recreation Advisory Board. 

11.Appointment of Parks & Recreation Board Member – Jerry Mozingo

To adopt a resolution appointing Jerry Mozingo as a member of the Recreation Advisory Board.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the May 2, 2022 regular session and closed sessions, and the May 23, 2022 budget workshop session
• Adopted Ordinance (2022) 996, An Ordinance Amending the FY 2021/2022 Budget Ordinance
• Adopted Resolution (2022) 1551, Appointing a Member to the May Museum and Park Commission- Mark Andrews
• Adopted Resolution (2022) 1552, Re-Appointing a Member to the Recreation Advisory Board- Justin Foskey
• Adopted Resolution (2022) 1553, Re-Appointing a Member to the Recreation Advisory Board- Paul Grimes
• Adopted Resolution (2022) 1554, Appointing a Member to the Recreation Advisory Board- Chris Foskey
• Adopted Resolution (2022) 1555, Appointing a Member to the Recreation Advisory Board- Daniel Jones
• Adopted Resolution (2022) 1556, Appointing a Member to the Recreation Advisory Board- Jerry Mozingo
• The motion carried unanimously.

Items for Discussion

12. Subdivision Plat- Churchill Square Subdivision

Town Manager Hodgkins stated Phillip A. Lewis is requesting approval of the Subdivision Plat for Churchill Square Subdivision.  Hodgkins stated final approval is needed by the Board for the Town to record the Final Plat, allowing addresses to be assigned and permits to build to be issued.  He added that the plat was unanimously approved by the Planning Board at their May 10, 2022 meeting.

Commissioner Smith made a motion to approve the Final Plat for the Churchill Square Subdivision.  The motion carried unanimously.

13. Establishment of Park Hours

Recreation Director Diane White suggested to the Board to establish park closing hours to keep our parks safe.  She added that most parks in the area have closing hours.  White suggested making 9:00 p.m. as the closing time for all parks.  She stated if approved, signage will be added at each park stating park hours.

On motion by Commissioner Elks, the Board approved for all parks to have a closing time of 9:00 p.m. and for proper signage to be added at each park, with the effective date to be July 1. 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

Celia Stone stated she would find the name of her contact at GUC that gave her information.

Robert May, who resides at 4668 NC Highway 121 in Farmville, stated there needed to be clarification of what you define as a park when you establish closing hours.

Kathy Holmes, a representative of the Senior Center, asked what the approved budget is for senior center & community garden.

Denise Wilkins asked why we needed park hours and if there were any problems at the parks.

AC Saleem asked if there was an opening time for parks as well.

Adjournment

On motion by Commissioner Hobbs, the meeting was adjourned at 6:45 p.m.  The motion carried unanimously.

AGENDA (Revision) | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 27, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Brenda Elks. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd
• National Night Out will be held on August 2^nd
• Pay Classification Study process to begin July 13^th
• Burns at The Daily Reflector is going to be getting more Farmville news in the paper by the Town submitting story ideas and regular written articles

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

1. Introduction of Pitt County Manager Janis Gallagher

Mayor Moore introduced Janis Gallagher, Pitt County Manager.  Mrs. Gallagher introduced herself as the new County Manager for Pitt County and stated she has been visiting all the municipalities in the county.  She expressed her excitement with the things Farmville has happening in its town and hopes that the county and town can partner on some projects.

2. Report from Farmville Fire Department

Buzzy Wells provided the Board with an update on the Fire Department activities and stated that they hit a record on the number of calls received and answered this year.

Proclamation- Mayor Moore

3. Parks and Recreation Month

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Public Hearing

4. Adoption of Comprehensive Land Use Plan

Town Manager Hodgkins gave a presentation on the completed Comprehensive Land Use Plan.

 Frank Bradham, Chairman of the Farmville Planning Board, thanked the Board for selecting Stewart, Inc., a wonderful firm, to complete the Land Use Plan.  He stated the Planning Board unanimously recommended approval of the plan as presented.

Jake Petrosky, a representative from Stewart, Inc., provided highlights from the plan and talked about next steps going forward.

       Mayor Moore declared the public hearing open at 6:08 p.m.

       There being no further comments, Mayor Moore closed the public hearing at 6:09 p.m.

On motion by Commissioner Elks, the Board adopted Resolution (2022) 1557, A Resolution Adopting the Farmville Comprehensive Land Use Plan.  The motion carried unanimously.

 Items for Consent

5. Approval of Minutes

To approve the minutes from the following session(s):

• June 6, 2022 – Regular Session

6. Approval of Audit Contract for Year Ended June 30, 2022

To approve the contract with Barrow, Parris & Davenport for audit services for fiscal year ended June 30, 2022.

7. Year End Budget Amendment

To adopt an ordinance amending the FY 2021/2022 Budget to cover any final over expenditures based on predicted June 30, 2022 balances.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the June 6, 2021 regular session
• Approved the audit contract with Barrow, Parris & Davenport for the fiscal year ended June 30, 2022

• Adopted Ordinance (2022) 997, An Ordinance Amending the FY 2021/2022 Budget Ordinance

The motion carried unanimously.

  Citizen Presentations

There were no comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 1, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• With the help of McDavid and Associates, the State announced an award of 3 grants for Farmville:
  1. Replacement of remaining galvanized water lines in town and relining the old cast iron line from the Main Street water tank to May Boulevard
  2. Relocation of the Middle Swamp sewer outfall from the Johnsonfield Pump Station to US 258
  3. Replacement of sewer lines, services, and rehabilitate pump station in the Farmville Housing Authority
• National Night Out will be held on August 2^nd from 6 – 8 pm
• Thursday at the Park at the May Museum will be held on August 18^th from 5 – 9 pm
• We have 2 boys representing Farmville, Bret Cash and Trey Williford, in the Babe Ruth World Series

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On a motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

1. Presentation on the Pitt County Comprehensive Transportation Plan – Phil Geary, NCDOT

Mr. Phil Geary, PE from NCDOT, presented a draft of the Pitt County Comprehensive Transportation Plan.

2. Presentation on the Spaying/Neutering of the Feral Cat Population in Farmville- Jamie Marcum

Ms. Jamie Marcum made a presentation to the Board on spaying/neutering of the feral cat population in Farmville.  She asked for $2,000 to trap, spay/neuter and then release.

On a motion by Commissioner Smith, the Board agreed to fund $2,000 to allow Ms. Marcum to catch/release and spay/neuter the feral cats.  The motion carried unanimously.  Mayor Moore asked for an after-action report.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• June 27, 2022 – Regular Session

4. Ordinance to Rescind and Enact Speed Limits on US 258 Business Between Park Street and Point 0.78 Mile South of I-587 and Request Concurrence With NCDOT

To adopt an ordinance to Concur With NCDOT Action Regarding Speed Limit on US 258 Business (May Boulevard) and to approve Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence.

On a motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the June 27, 2022 regular session
• Adopted Ordinance (2022) 998, An Ordinance Declaring Speed Limit Concurrence on a NCDOT Road Within the Town of Farmville Corporate Limits
• Approved Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence

The motion carried unanimously.

 Items for Discussion or Decision

5. Report from Farmville 2018 CDBG-NR Housing Selection Committee

Town Manager Hodgkins stated the Rural Economic Development Division (REDD) has required the Town to complete a housing selection process to select houses to rehabilitate with 2018 CDBG- NR funds.  Hodgkins said McDavid Associates has completed the solicitation process outlined in the Housing Selection Committee Guidance, and applicants have been compiled and reviewed.  He presented a prioritized list recommended by the Housing Selection Committee for Board approval.  Hodgkins requested approval of the list and asked the Board to authorize Mayor Moore to approve the minutes of this agenda item so they may be certified and sent to REDD as soon as possible.

 On a motion by Commissioner Elks, the Board approved the housing priority list recommended by the Housing Selection Committee and authorized Mayor Moore to approve the minutes of this agenda item.  The motion carried unanimously. 

6. Request by Developers of the Bynum Farm Subdivision for Town Participation in Various Development Costs Under the Amended Farmville Residential Subdivision Participation Program Policy

Town Manager Hodgkins stated that Bynum Satterwhite, the owner of the tract at the intersection of US 264 (now I-587) and US 258, along with development partners, are proposing to develop a new single-family subdivision of approximately 150 lots and have requested some financial assistance from the Town.  Hodgkins further stated that the owners and Town staff have developed a funding agreement that takes portions of the existing Town policy and amends the responsibilities of each party to reflect the current goals and economic condition of the Farmville market as it exists now.  He presented a proposed agreement for Town participation in the development of the Bynum Farm Subdivision.  He explained that the agreement meets the needs of the Town in facilitating a new, high-quality development and generating new utility and other revenue for the Town while also assisting in the developers’ plan to develop a key tract of land to meet residential needs in Farmville.

On a motion by Commissioner Dixon, the Board adopted the Residential Participation Agreement for the Bynum Farm Subdivision, with removing any reference to the multi-family units.  The motion carried unanimously.  

7. Resolution Requesting Distressed Unit Status From NCDEQ

Town Manager Hodgkins stated in late June, the Town of Farmville received a letter from the NC Department of Environmental Quality, Division of Water Infrastructure informing the Town that it could elect to participate in a state program for “distressed units” that could assist the Town in managing its utility systems through education programs and grants for infrastructure improvements.  Hodgkins explained that if the Town elects to request a Distressed Unit designation, they will become eligible to compete for Viable Utility Program grant funds to address the deficiencies rather than paying out of pocket.  He recommended the Town to be placed on the distressed list.

 Commissioner Elks made a motion to adopt Resolution (2022) 1558, Resolution Requesting Designation as a Distressed Unit Under the Viable Utility Program.  The motion carried unanimously.

 Closed Session

On a motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On a motion by Commissioner Dixon, the Board returned into regular session at 6:54 p.m.  The motion carried unanimously. 

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:55 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 29, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Mayor Moore introduced the Mayor of Bethel, Gloristine Brown, who was present at the meeting this evening.  He also stated she is running for the N.C. House of Representatives District 8.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• September 15^th is the last scheduled “Thursday in the Park” event at the May Museum
• The Town staff, the Farmville group and Scott Laumann have been working behind the scenes on the Town’s branding efforts. Laumann prepared a report separated into three phases for the branding with Phase 1 involving 3 entrance signs coming into Farmville, 3 cemetery signs, identification signs at Town Hall and the Utilities Complex, decals for Town vehicles (excluding Police vehicles at this time), and downtown banners.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested to add Agenda item #9 – Schedule a Special Meeting – Electric Cost of Service Study.

On a motion by Commissioner Smith, the Board approved the agenda as presented with the above addition of Agenda item #9.  The motion carried unanimously. 

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• August 1, 2022 – Regular Session
• August 1, 2022 – Closed Session

2. Appointment of Planning Board Member – Richard Darden

To adopt a resolution appointing Richard Darden to the Planning and Zoning Board.

3. Resolutions Directing the Town Clerk to Investigate the Sufficiency of an

     Annexation Petition from BRP Houses LLC and Fixing the Date of the Public

     Hearing on the Matter

To adopt a resolution directing the Town Clerk to investigate the sufficiency of the annexation petition and a resolution fixing the date of the public hearing on the question of annexation.  BRP Houses LLC filed a petition requesting annexation of a parcel located within the Dalton’s Cove Subdivision.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 1, 2022 regular and closed sessions
• Adopted Resolution (2022) 1559, Appointing Advisory Board Member to the Farmville Planning Board – Richard Darden
• Adopted Resolution (2022) 1560, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation
• Adopted Resolution (2022) 1561, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31

The motion carried unanimously.

 Items for Discussion or Decision

4. Resolution Authorizing Application for ARPA Grant Funding to Replace Existing Asbestos Cement Waterlines Adjacent to US 264-Alternate

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on September 30, 2022 to distribute remaining allocated American Rescue Plan Act grant funds.  With the Town’s designation as “distressed”, Moore stated it allows the Town to be eligible for up to $15 million in grant funds.  He recommended authorizing the submittal of an application for replacement of asbestos cement waterlines (located adjacent to US 264 Alternate).

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1562, Authorizing Division of Water Infrastructure Application – Asbestos Cement Waterline Replacement.  The motion carried unanimously.

5. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Water System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for water system asset inventory and assessment activities for the Town’s water system.

On motion by Commissioner Hobbs, the Board adopted Resolution (2022) 1563, Authorizing Asset Inventory and Assessment Application – Water System Evaluation and Improvements.  The motion carried unanimously.

6. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Sanitary Sewer System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for sanitary sewer system asset inventory and assessment activities for the Town’s sanitary sewer system.

 On motion by Commissioner Elks, the Board adopted Resolution (2022) 1564, Authorizing Asset Inventory and Assessment Application – Sanitary Sewer System Evaluation and Improvements.  The motion carried unanimously.

7. Resolution Authorizing Application for ARPA Grant Funding to Replace and Rehabilitate Existing Drainage Assets in South Farmville

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for drainage improvements.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1565, Authorizing Division of Water Infrastructure Application – South Farmville Drainage Improvements.  The motion carried unanimously.

8. Consideration of Required Policies Related to American Rescue Plan Act (ARPA)

     Coronavirus State and Local Fiscal Recovery Funds

Town Manager Hodgkins stated as a part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated the Town has now received its entire allocation of $1,518,275 and will need to adopt the following new policies prior to obligating any funds:

1. Record Retention Policy for Documents Created or Maintained Pursuant to the FRP/CSLFRF Award
2. Eligible Project Policy for the Expenditure of American Rescue Plan Funds
3. Allowable Costs and Cost Principles for Expenditure of American Rescue Plan Funds
4. Non-Discrimination Policy
5. Conflict of Interest Policy

On motion by Commissioner Dixon, the Board approved the American Rescue Plan Policies presented.  The motion carried unanimously.

9. Schedule a Special Meeting – Electric Cost of Service Study

Town Manager Hodgkins requested for the Board to schedule a meeting on September 28, 2022, at 3:00 p.m. to hear from a representative of Utility Financial Solutions, the firm hired by the Town to perform an Electric Cost of Service Study, to present finding of the study.

Commissioner Elks made a motion to schedule September 28, 2022, at 3:00 p.m. for the results of the Electric Cost of Service Study and any other business that may need to come before the Board.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Shackleford, the meeting was adjourned at 6:03 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, October 3, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor Moore.

Citizen presentations

Ashanti Williams, who is a Farmville resident, stated she wanted to inform everyone of a basketball program she is having on Saturday mornings for kids with special needs.  She also stated on Saturday, December 3, 2022, there will be an event called “A Night Under the Stars, An Autastic Formal Affair” for children with autism, down-syndrome and all other unique abilities. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town’s new branding logo was revealed on September 22, 2022 at the Farmville Splash Pad. New entrance way signs are being installed and new banners have been ordered.
• The Town is currently working on a property agreement to define who can use our brand and how they may use it. The Town may eventually trademark the logo.
• The Board heard a report from the electric rate study consultant and he has already sent some recommendations. We will need to hold a public hearing on November 7, 2022 to make any changes to rates effective January 1, 2023.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Mayor Moore asked for a motion to remove Agenda item #6 due to this item being taken care of prior to the meeting.

 On a motion by Commissioner Elks, the Board approved removing Agenda item #6- Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street.  The motion carried unanimously. 

Commissioner Dixon made a motion to accept the revised agenda.  The motion carried unanimously.

Public Hearing

1. Annexation Petition- Houses BPR LLC (Part of Dalton’s Cove Subdivision)

Town Manager Hodgkins stated the Town received a petition from BRP Houses LLC requesting annexation of portions of two parcels located within the Dalton’s Cove Subdivision in Farmville.  Hodgkins further stated on August, 29, 2022, the Board of Commissioners directed the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for this evening.  Town Clerk Amy Johnson has certified that the petition is proper and sufficient.

Mayor Moore declared the public hearing open at 5:38 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:39 p.m.

Commissioner Smith made a motion to adopt Ordinance (2022) 999, Ordinance to Extend the Corporate Limits of the Town of Farmville.  The motion carried unanimously.

2. To Consider Text Amendments to Chapter 111 of the Code of Ordinances    Regarding Peddlers, Solicitors, Food Trucks, and Commercial Food Vendors

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed ordinance amendments to Chapter 111 of the Farmville Code of Ordinances regarding peddlers, solicitors, food trucks, and commercial food vendors.

Mayor Moore declared the public hearing open at 5:45 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:46 p.m.

Commissioners Smith and Dixon asked to be excused from the voting.

Commissioner Elks made a motion to excuse Commissioners Smith and Dixon from the vote.  The motion carried unanimously.

On motion by Commissioner Elks, the Board approved Ordinance (2022) 1,000, Ordinance Amending Code of Ordinances, Chapter 111:  Peddlers, Solicitors, Food Trucks and Commercial Food Vendors.  The motion carried 3 to 0, with Commissioners Elks, Shackleford and Hobbs voting in the affirmative, with Commissioners Dixon and Smith abstaining.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• August 29, 2022 – Regular Session

4. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NC General Statutes 160A-266 which include sealed bid, private negotiation and sale, negotiated offer and upset bid, and public auction.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 29, 2022 regular session
• Adopted Resolution (2022) 1566, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion or Decision

5. Request by Farmville Chamber of Commerce to Provide Funding Assistance For “A Taste of Farmville”- Lori Drake

Lori Drake asked the Board for $6,500 to cover the advertising and production costs of the Taste of Farmville and Holiday Open House events.

After a general discussion, Commissioner Elks made a motion to approve the contribution of $5,000 to the Farmville Chamber of Commerce for the Taste of Farmville and Holiday Open House events, with the stipulation if the remaining request of $1,500 is needed, to come back to the Board and let them know the specific need.  The motion carried unanimously.

6. Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street

Agenda item was removed due to matter being resolved prior to the meeting.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, November 7, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town’s new logo is now being introduced by new entrance signs into town, new logo hoodies for employees, new decals for vehicles, and banners for display downtown.
• Upcoming events taking place during the holiday season are the Christmas Tree lighting on December 2^nd at 6:00 p.m., the Taste of Farmville on December 2^nd at 6:30 p.m., the Christmas Parade on December 10^th at 10:30 a.m. and the May Museum Christmas Tea on December 11^th at 3:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Dixon made a motion to accept the agenda as presented this evening.  The motion carried unanimously.

Proclamation- Lung Cancer Awareness Month

1. Lung Cancer Awareness Month

Mayor Moore presented a proclamation declaring the month of November as Lung

Cancer Awareness Month in Farmville.

Public Hearing

2. Ordinance to Amend Chapter 157 of the Code of Ordinances to Amend the Official Zoning Map to Rezone Property on the North Side of Wesley Church Road Being All of Parcels #15776, #15825, and #15826 From Residential-Agricultural (RA-20) District and Residential (R-15) District to Residential (R-8) District

Town Manager Hodgkins stated the public hearing is to receive citizen input on a proposal to rezone Parcels #15776, #15825 and #15826 located on the north side of Wesley Church Road from Residential Agricultural (R-20) and Residential (R-5) to Residential (R-8).  He noted that the request was consistent with the newly adopted Land Use Plan and was recommended by the Planning Board.

Mayor Moore declared the public hearing open at 5:38 p.m.

Stephanie Nobles, who resides at 4098 East Prince Road in Farmville, expressed her concern over not wanting Parcel (15776) rezoned.

Rex Nobles, husband to Stephanie Nobles, stated he strongly opposed this rezoning.

David Ellington, who resides at 4097 East Prince Road in Farmville, expressed his concern over not wanting the area rezoned as well.

Kevin Varnell, representing the petitioner, stated that there were plans to build approximately 250 single family homes and 133 townhomes on the tracts if rezoned.

Alton Joyner, who resides at 3258 Moye Turnage Road, also expressed his displeasure      with the rezoning of the parcel.

There being no further comments, Mayor Moore closed the public hearing at 6:10 p.m.

After a general discussion by the Board, Commissioner Elks made a motion to deny the request.  The motion carried unanimously.

3. To Consider Amendments to the Farmville Electric Rate Schedule

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed electric rate adjustments from a study conducted of retail electric rates by the firm of United Financial Services.  Hodgkins stated the study was performed to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.

Mayor Moore declared the public hearing open at 6:36 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:37 p.m.

Richard Van Der Maas, from ElectriCities, stated the average citizen will see a $1.00 and 1% increase if the proposed amendments are approved.

On motion by Commissioner Smith, the Board approved the recommended revisions to the Town’s rates with the effective bill rendered date of January 1, 2023.  The motion carried unanimously.

Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• September 28, 2022 – Special session
• September 28, 2022 – Closed session
• October 3, 2022 – Regular session

5. Re-Appointment of Housing Authority Board Member – Amos Horne

To adopt a resolution re-appointing Amos Horne to the Housing Authority Board.

6. Re-Appointment of Housing Authority Board Member – Edward Tew

To adopt a resolution re-appointing Edward Tew to the Housing Authority Board.

7. Appointment of Planning Board Member – Kevin Wainwright

      To adopt a resolution to appoint Kevin Wainwright to serve as a member on the

Planning and Zoning Board.

8. Appointment of Library Advisory Board Member – Marvin Moye

      To adopt a resolution to appoint Marvin Moye to serve as a member of the Library

Advisory Board.

9. Adoption of Ordinance Amending FY 2022/2023 Budget – Animal Control

To adopt an ordinance amending the FY 2022/2023 Budget to place funds approved by the Board into the Animal Control budget for feral cat care.

10.Adoption of Ordinance Amending FY 2022/2023 Budget- Police

To adopt an ordinance amending the FY 2022/2023 Budget to place funds received from insurance into the Police budget to cover the cost of repairs to the 2017 Dodge Charger due to a vehicle accident.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the September 28, 2022 special session, the September 28, 2022 closed session, and the October 3, 2022 regular session
• Adopted Resolution (2022) 1567, Appointing a Member to the Farmville Housing Authority Board- Amos Horne
• Adopted Resolution (2022) 1568, Appointing a Member to the Farmville Housing Authority Board- Edward Tew
• Adopted Resolution (2022) 1569, Appoint Advisory Board Member- Farmville Planning Board- Kevin Wainwright
• Adopted Resolution (2022) 1570, Appointing a Member to the Library Advisory Board- Marvin Moye
• Adopted Ordinance (2022) 1001, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Feral Cat Care
• Adopted Ordinance (2022) 1002, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Police

The motion carried unanimously.

 Items for Discussion or Decision

11.Contract Award- Moore Street Sanitary Sewer Replacement

David Weir, from McDavid Associates, stated bids for construction of sanitary sewer replacement along Moore Street, Barrett Street and Fields Street were received on October 25, 2022, and that the low bidder is Carolina Utilities.  Weir further stated that based on the lowest bid, project costs exceed available project funds by approximately $85,000.  To move forward with a recommendation of tentative award, Weir presented a reduced project scope which removed the replacement of sewer on Fields Street based on greater evidence of inflow/infiltration problems on Moore Street and Barrett Street.  He requested approval of a resolution awarding the construction contract and amending the capital project budget.  He explained a separate supplemental funding request has been submitted to the Division of Water Infrastructure and if granted, then the deleted scoping from the project will be added back through a change order.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1571, Resolution Tentatively Awarding Construction Contract and Amending Capital Project Budget Ordinance – 2021 Sanitary Sewer Improvements, Contract No. 5 – Moore Street Sanitary Sewer Replacement Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

12.January Board of Commissioners Meeting

Mayor Moore asked the Board to consider moving the January Board meeting to January 9^th due to the New Year holiday.

On motion by Commissioner Hobbs, the Board approved moving the January Board of Commissioners meeting to January 9, 2023 due to the New Year holiday.  The motion carried unanimously.

 13.Temporary Street Closure- Taste of Farmville   

Mayor Moore asked the Board to adopt an ordinance to temporarily allow certain downtown streets to be closed during the Taste of Farmville event to be held on December 2, 2022.

Commissioner Elks made the motion to adopt Ordinance (2022) 1003, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and a Portion of Wilson Street Between Joe Phillips Alley and Walnut Street in Farmville, NC on December 2, 2022.  The motion carried unanimously.

Town Manager Hodgkins stated the Fire Department has invited the Town Board to attend their annual Christmas party this year on December 5^th.  He suggested moving their meeting time up.

On motion by Commissioner Dixon, the Board agreed to move the December Board of Commissioners meeting on December 5^th to start at 5:00 p.m.  The motion carried unanimously.

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, December 5, 2022 at 5:00 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks was absent.

Mayor Moore called the meeting to order at 5:00 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• New Branding/marketing is still ongoing and new sweatshirts were presented to each Board member this evening
• One local merchant is currently selling the new branding items – Pharmville Drug
• The Christmas Tree Lighting and the Taste of Farmville event was a success and well attended
• The Farmville Christmas Parade is scheduled for Saturday, December 10^th at 10:30 a.m. and the Day of Prayer is happening from 6-7:00 p.m.
• The May Museum Christmas Tea will be held on Sunday, December 11^th from 3-5:30 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion to accept the agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• November 7, 2022 – Regular session

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the November 7, 2022 regular session

The motion carried unanimously.

 Items for Discussion or Decision

2. Consideration of a Resolution Selecting an Engineering Services Provider for the ARPA Funded Middle Swamp Sanitary Sewer, Housing Authority Sanitary Sewer Improvements, and Galvanized/Cast Iron Waterline Rehabilitation Projects

Rich Moore, from McDavid Associates, stated the Town was awarded American Rescue Plan Act (ARPA) State Revolving Fund grants on July 13-14, 2022 by the State Water Infrastructure Authority for the following projects:

• $4,431,000 under project SRP-W-ARP-0157 – Middle Swamp Sanitary Sewer Outfall Relocation
• $3,580,000 under project SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements
• $2,454,000 under project SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation

Moore continued by stating that after the award of funds, the Town proceeded with procurement of technical services and for each project, a single proposal was received by the proposal deadline of October 28, 2022.  He requested for the Town to select an engineering service provider based on proposals received in support of moving forward.

On motion by Commissioner Smith, the Board selected McDavid Associates as their engineering provider and adopted Resolution (2022) 1572, Resolution Selecting Engineering Service Provider – American Rescue Plan Act Projects: SRP-W-ARP-0157- Middle Swamp Sanitary Sewer Outfall Relocation, SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements, SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation.  The motion carried unanimously.

3. Consideration of a Resolution Endorsing NCDOT’s Plans to Make Safety     Improvements at the Intersection of US 258 and Stantonsburg Road

Town Manager Hodgkins stated NCDOT is asking for the Town to adopt a resolution to show support of the installation of traffic islands and an all way stop at US 258 and Stantonsburg Road.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1573, Resolution to Support the Installation of Traffic Islands and an All Way Stop at US 258 and Stantonsburg Road.  The motion carried unanimously.

4. Board of Commissioners Annual Retreat  

Town Manager Hodgkins asked for the Board to consider scheduling the annual retreat earlier this year due to the time sensitivity of the Pay and Classification Study and Personnel Policy update.

On motion by Commissioner Dixon, the Board approved to hold the annual retreat on January 30, 2022 and January 31, 2022, starting at 9:00 a.m. in the Town Hall conference room.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Dixon, the meeting was adjourned at 5:27 p.m.  The motion carried unanimously.