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2023 Council Meetings

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 9, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Linda King, who is a Farmville resident, spoke of Black History Month being celebrated in February and that she is planning an event to be held on February 18.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Banners with the new branding logo have been installed in the downtown area. The banners will be used in between holiday decorations and Dogwood Festival banners.
  • Signage with the new branding logo has been installed on most of the Town owned properties.
  • Pharmville Drug is currently selling merchandise with the new branding logo and other merchants have expressed interest in selling the merchandise as well.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to accept the agenda as presented.  The motion carried unanimously.

 Proclamation- Mayor Moore

  1. Human Trafficking and Awareness Month

Mayor Moore presented Allison Eastwood from Eastern Stop Human Trafficking Now with a proclamation declaring January 2023 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Mayor Moore.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • December 5, 2022 – Regular session
  1. Appointment of Fire Chief for 2023

      To approve Tommy Brady as Fire Chief for another one-year term.

  1. Resolution Supporting Closing North Carolina’s Health Insurance Gap

To adopt a resolution supporting closing North Carolina’s Health Insurance Gap.

      On a motion by Commissioner Shackleford, the Board adopted/approved the following:

  • Approved the minutes from the December 5, 2022 regular session
  • Approved Appointment of Tommy Brady as Fire Chief for 2023
  • Approved Resolution (2023) 1574, Resolution in Support of Closing North Carolina’s Health Insurance Gap

      The motion carried unanimously. 

 Items for Discussion or Decision

  1. Appointment of NC League of Municipalities Voting Delegate

Town Manger Hodgkins stated to the board that every other year, the NCLM formulates policy goals to advocate for in the NC General Assembly over the next two years and that they are now requesting each municipality to designate a voting delegate and submit the top ten preferred goals for the municipality.  The suggested top ten topics are:

  • Expand federal and state resources for affordable housing
  • Revitalize vacant and abandoned properties with enhanced legal tools and funding
  • Create adequate and permanent funding stream for local infrastructure
  • Extend deadlines for completion of federal infrastructure projects
  • Expand state transportation funding streams for construction and maintenance for municipal and state-owned secondary roads
  • Expand incentives and funding for local economic development
  • Enhance state systems and resources for local law enforcement officer recruitment, training, and retention
  • Revise state contracting laws to better protect public entities from the effects of inflation
  • Update annexation petition thresholds to make voluntary annexations easier to initiate
  • Provide locate revue options beyond property tax

On motion by Commissioner Smith, the Board approved the ten topics and appointed David Hodgkins to serve as the NC League of Municipalities Voting Delegate for 2023-2024.  The motion carried unanimously.

  1. Consideration of Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins informed the board that the retreat will be held at the library on Monday, January 30 and Tuesday, January 31. The agenda for the retreat was presented.

 On motion by Commissioner Smith, the Board approved the agenda for the 2023 Annual Board of Commissioners Retreat with the addition of discussion for Chamber of Commerce plan.    The motion carried unanimously.

Citizen Presentations

John “Buzzy” Wells, a Farmville resident and member of the Farmville Volunteer Fire Department, spoke of the 2022 year in review for the Farmville Fire Department.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:11 p.m.  The motion carried unanimously.

 

 

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Boy Scout Liam Phillips.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, the founder of All Things Autastic LLC and Team Ziggy.  She stated since April is Autism Awareness month, she would like for the Board to designate the 3rd week of April as Autism Acceptance week in Farmville.  Ms. Williams added the week would end with the annual Autastic Extravaganza at the Babe Ruth Baseball field.

Mayor Moore introduced Zack Hackney, from the Farmville Community Garden.  He updated the Board on the recent happenings with the garden and how they have been highlighted on national news and their new partnership with ECU Health.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Budget calendar is provided in the agenda packet for information.
  • Retreat was held last week and the Board’s willingness to have the retreat is appreciated.
  • There are 2 items on tonight’s agenda from the retreat.
  • New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners and developing official licensing

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Elks, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Proclamation- Mayor Moore

  1. African American History Month

Mayor Moore presented a proclamation declaring the month of February as African American History Month in Farmville.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • January 9, 2023- Regular Session
  1. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

To adopt an ordinance per NCDOT request to close North Main Street for the Dogwood Festival.

On motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the January 9, 2023 regular session
  • Adopted Ordinance (2023) 1004, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 28-30, 2023

The motion carried unanimously.

Items for Discussion

  1. Presentation of Audit Report for FY 2021/20221

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2022.

On motion by Commissioner Hobbs, the Board approved the audit for the year ended June 30, 2022.  The motion carried unanimously.

  1. Fire Department Report- Chief Tommy Brady

Fire Chief Tommy Brady presented a report on the Fire Department activities and statistics.

  1. Amendments to Construction Fee Schedule

Code Enforcement Officer Paul Ellis presented a proposed new fee schedule for permit fees for construction projects.

On motion by Commissioner Smith, the Board approved the new permit fee schedule as presented.  The motion carried unanimously.

  1. Amendments to Water and Sewer Tap Fee Schedule

Utility Director Brian Shackleford presented a proposed increase of tap fee cost by $400 to offset the cost of materials which would bring us more in line with surrounding areas.

On motion by Commissioner Dixon, the Board approved the increase in tap fee cost by $400.  The motion carried unanimously.

  1. Budget Calendar for FY 2023/2024

Town Manager Hodgkins provided the Board with the Budget Calendar for the FY 2023/2024.

  Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:19 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, March 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks tried to attend the meeting by phone but due to technical issues, on the town side, was unable to.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore stated there were no citizen presentation at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • We have been awarded two new state grants totaling 746,000, one for doing a sanitary sewer asset inventory and one for doing a water system asset inventory.
  • New sculptures have been installed, one at the Community Center and one at Oliver Murphrey Park. These are part of a rotating exhibit sponsored by Pitt County Arts Council in cooperation with the Town of Farmville and Farmville Arts Council.
  • Our annual retreat was held last week and the Board’s willingness to have the retreat is appreciated. There are 2 action items on tonight’s agenda which come from the retreat.
  • New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners, and developing an official licensing agreement

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Dixon, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Special Presentation

  1. Special Recognition of Police Sergeants David Newton and Melissa Pierce for Earning the Advanced Law Enforcement Certificate from the NC Department of Justice’s Criminal Justice Standards Division

Chief Jeffrey Spencer presented the Advanced Law Enforcement Certificate to Sergeants David Newton and Melissa Pierce.

Public Hearing

  1. Ordinance to Amend Various Provisions Contained in Chapter 157 of the Code of Ordinances to Implement Requirements of Chapter 160D, Implement Formatting Changes and Clarifications, and Implement Comprehensive Land Use Plan Related Recommendations

Town Manager Hodgkins stated that the public hearing was to receive citizen input on amendments to the Zoning Ordinance to comply with the new Chapter 160D requirements, begin implementing recommendations contained in the newly adopted Comprehensive Land Use Plan, and make text formatting and corrections.  Hodgkins stated, currently that the Zoning Ordinance is out of compliance with SL 2022-75, which mandated certain ordinance changes in definitions and terminology.

Andrea Radford, a Planning Consultant from Stewart, Inc., presented the proposed text changes and was present to answer any questions.

Mayor Moore opened the public hearing at 5:44 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:45 p.m.

Commissioner Smith made a motion to approve the text amendments and adopt Ordinance (2023) 1005, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Comply with Chapter 160D, Implement Comprehensive Land Use Plan Recommendations, and Text Formatting and Clarifications.  The motion carried unanimously.

Items for Discussion

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • January 30, 2023- Retreat Session 1
  • January 31, 2023- Retreat Session 2
  • February 6, 2023- Regular Session

Commissioner Dixon made a motion to approve the minutes as presented.  The motion carried unanimously.

  1. Consideration of Adopting a New Pay and Classification Plan for Town Employees

Town Manager Hodgkins presented the updated Employee Pay and Classification Plan and requested approval.

On motion by Commissioner Hobbs, the Board approved the updated Employee Pay and Classification Plan.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting was adjourned at 5:55 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, April 3, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackelford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam.

Ms. Salaam expressed her concern about pedestrian safety in regards to bicyclists needing to ride in the streets and the condition of sidewalks in Town need to be even to avoid tripping hazards.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • The Town has made the switch from GUC water over to well water, so customers may notice a slight smell of chlorine during the switch over.
  • The Town has been recognized again for various safety awards by the NC Department of Labor.
  • Recreation and Library Departments had their annual Easter Egg Hunt and it was a good turnout.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • March 6, 2023 – Regular Session
  1. Approval of Certificates Requested by NCDOT to Repeal and Then Enact Speed

     Zones on US 264 (Formerly US 264 Alternate)

To approve speed zone certificates that reference the old road name of the former US 264 Alternate to change it to the new road name of US 264.

  1. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring certain property as surplus and to authorize the disposing of the items by private sale.

On a motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the March 6, 2023 regular session
  • Approved the NCDOT Speed Zone Certificates
  • Approved Resolution (2023) 1575, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

      The motion carried unanimously. 

Items for Discussion

  1. Consideration of a Resolution to Support Applying for Funding for a Wastewater Improvement Project Through the Division of Water Infrastructure

Rich Moore, from McDavid Associates, explained that Carolina Poultry Power is looking to expand capabilities to produce alternative fuel by converting reuse water from the wastewater treatment plant to hydrogen.  He further explained treated wastewater from the Town’s wastewater treatment plant will need to be processed through some advanced treatment to convert effluent to meet reuse quality standards and be pumped to Carolina Poultry Power’s Farmville, NC facility.  Moore said that Carolina Poultry Power would have responsibility for cost; however, they are not a unit of government eligible to apply for Division of Water Infrastructure funds.  Therefore, Moore stated is it proposed that Farmville serve as applicant for financial assistance for funding needed for this new infrastructure.  He further stated that the application is the initial step to developing cost feasibility for Carolina Poultry Power to develop alternative fuel generation facilities.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1576, A Resolution to Support Development of a Wastewater Improvement Project.  The motion carried unanimously.

  1. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate Galvanized and Cast Iron Waterlines

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $2,454,000 grant to replace existing remaining old galvanized and cast-iron waterlines.  Moore stated the Town must formally approve the offer.

On motion by Commissioner Dixon, the Board adopted Resolution (2023) 1577, Adopting Capital Project Budget Ordinance – Galvanized and Cast-Iron Waterline Rehabilitation, Division of Water Infrastructure ARPA Project SRP-D-ARP-0120.  The motion carried unanimously.

  1. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Relocate a Portion of the Middle Swamp Sewer Outfall

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 16, 2023.  He further stated that the funding offer, which is provided through the American Rescue Plan Act, is a $4,431,000 grant to relocate a portion of existing 36” diameter sewer outfall along Middle Swamp that is currently located in the floodplain/floodway.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Smith, the Board approved the funding offer and adopted Resolution (2023) 1578, Adopting Capital Project Budget Ordinance – Middle Swamp Sanitary Sewer Outfall Relocation, Division of Water Infrastructure ARPA Project SRP-W-ARP-0157.  The motion carried unanimously.

  

  1. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate the Existing Pump Station in the Farmville Housing Authority

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $3,580,000 grant to replace existing sanitary sewer collection assets within the original section of the Farmville Housing Authority and rehabilitation of the existing sanitary sewer pump station.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Hobbs, the Board approved the funding offer and adopted Resolution (2023) 1579, Adopting Capital Project Budget Ordinance- Housing Authority Sanitary Sewer Improvements, Division of Water Infrastructure ARPA Project SRP-W-ARP-0251.  The motion carried unanimously.

 

  1. Consideration of a Lease Agreement Between the Town of Farmville and the Farmville Community Garden

Town Manager Hodgkins presented a five-year lease agreement between the Town of Farmville and the Farmville Community Garden.  He recommended approval.

Commissioner Smith made a motion to approve the lease agreement.  The motion carried unanimously.

  

  1. Reschedule Regular July Board of Commissioners Meeting to June 26, 2023

Town Manager Hodgkins asked the Board to reschedule the regular July Board meeting to June 26, 2023.

Commissioner Hobbs made a motion to reschedule the regular July Board meeting to June 26, 2023.  The motion carried unanimously. 

  1. Reschedule September Board of Commissioners Meeting to August 28, 2023

Town Manager Hodgkins asked the Board to reschedule the regular September Board meeting to August 28, 2023.

 Commissioner Dixon made a motion to reschedule the regular September Board meeting to August 28, 2023.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting adjourned at 6:15 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, May 1, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Jeffrey Fields, Youth Pastor for Salvation and Praise Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith. 

Citizen Presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • The Dogwood Festival had another successful year even though the weather was not the best.
  • Parks & Recreation is having their annual 5K Race on Saturday, May 13 at 8:00 a.m.
  • Thursday in Park series begins in May and will be held on the following dates: May 18, June 15, July 20, August 17 and September 21

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion for Agenda Item #4 to be removed from the Consent Agenda and placed under Items for Discussion as Agenda Item #8a.  The motion carried unanimously. 

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented

Special Presentation

  1. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore presented a proclamation to Jeffrey Fields declaring the month of May as Bicycle Month and May 20, 2023 as Bicycle Safety Awareness Day in Farmville.

Public Hearing

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking Requirements for Certain Land Uses

Jaquasha Colon, from Stewart, Inc., presented an amendment to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  She stated the changes will bring the ordinance in line with current parking needs for various land uses.  Ms. Colon also stated the Planning Board voted unanimously on April 11th to recommend to the Board of Commissioners to approve the amendments.

Mayor Moore declared the public hearing open at 5:53 p.m.

There being no further questions, Mayor Moore closed the public hearing at 5:54 p.m.

After a general discussion, Commissioner Hobbs made a motion to table this agenda item until the first Board of Commissioner’s meeting in June.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • April 3, 2023 – Regular Session

 

  1. Resolution Approving Water Shortage Response Plan

     Agenda item moved to Agenda item #8a

 

  1. Re-Appointment of Dogwood Advisory Committee Member – Donnie Greene

To adopt a resolution to re-appoint Donnie Greene as a member of the Dogwood Festival Advisory Committee

 

  1. Re-Appointment of Library Board of Trustees Member – Robert Hughes

To adopt a resolution to re-appoint Robert Hughes for another term on the Library Board of Trustees

 

  1. Re-Appointment of Library Board of Trustees Member – Marvin Moye

To adopt a resolution to re-appoint Marvin Moye for another term on the Library Board of Trustees

 

On a motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the April 3, 2023 regular session
  • Adopted Resolution (2023) 1580, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Donnie Greene
  • Adopted Resolution (2023) 1581, Re-Appointing a Member to the Library Board of Trustees – Robert Hughes
  • Adopted Resolution (2023) 1582, Re-Appointing a Member to the Library Board of Trustees – Marvin Moye

      The motion carried unanimously. 

Items for Discussion

8a. Resolution Approving Water Shortage Response Plan

Town Manager Hodgkins stated NC General Statute 143-355 (1) requires all units of government that provide public water service to develop and implement water conservation measures to respond to drought or other water shortage conditions as set out in a Water Shortage Response Plan.  Hodgkins stated a plan for the Town of Farmville has been developed and must be approved by the governing body prior to submittal for final approval by the NC Department of Environment and Natural Resources.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1583, A Resolution to Approve the Water Shortage Response Plan for the Town of Farmville.  The motion carried unanimously.

 

  1. Community Organization Funding Requests for FY 2023/2024 Budget
  • Presentation from Farmville Area Arts Council no presenter
  • Presentation from Farmville Community Garden Eulalia Williams
  • Presentation from Rescue and EMS no presenter
  • Presentation from Senior Council Eulalia Williams
  • Presentation from H.B. Sugg and Sam Bundy Schools Matt Daniels and Alex Britt asked for funding for AVID supplies.
  • Presentation from Historic H.B. Sugg School no presenter
  • Presentation from Pitt County Council on Aging Rich Zeck

The Board agreed to discuss these requests at the Budget Workshop.

  1. Presentation by Farmville Chamber of Commerce for FY 2023/2024 Budget

Kearney Long, a representative from the Farmville Chamber of Commerce, made a presentation request for funding for the fiscal year 2023/2024 and a plan for use of the funding for the coming year.

  1. Presentation of Farmville Public Library’s 5-year Strategic Plan and 2023/2024 Action Plan

Library Director Angie Bates stated the State Library of North Carolina requires that all public libraries receiving state funding and those that are a part of the NC Cardinal Consortium to have a 5-year strategic plan.  She also stated they require each library director to set an annual action plan to aid in execution of the overall strategic plan.  Bates said, in addition, directors are required to submit an annual report to the State Library evaluating their library’s progress and outlining the new year’s action plan.  Bates requested approval of the 2023-28 Strategic Plan and the 2023-24 Action Plan.

On motion by Commissioner Dixon, the Board approved the Library 2023-28 Strategic Plan and 2023-24 Action Plan.  The motion carried unanimously.

  1. Presentation of Town Manager’s Recommended Budget for FY 2023/2024,

      Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins provided the Board with a copy of the proposed FY 2023/2024 budget and touched on some of the major components of the budget.  He asked the Board to set a date for the budget workshop and the public hearing.

After a general discussion, Commissioner Smith made a motion to hold the Budget Workshop on Monday, May 22 beginning at 8:30am at the Farmville Public Library and to hold the Public Hearing on the Budget on Monday, June 5.  The motion carried unanimously.   

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackleford, the meeting adjourned at 6:51 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 5, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Nicole Warren, who resides at 1877 Alton’s Trail in Farmville.

Nicole Warren expressed her concern for school safety and how she has made it her mission to find ways to make schools safer for kids, teachers and staff.  She started meeting with school and county officials and came up with a plan on how to improve school security.  They received quotes for bullet-resistant window film which gives first responders an extra 6 minutes of response time.  Ms. Warren stated that it would cost approximately $5,000 to place the film on the front windows and doors of Sugg Bundy School and if they placed the film on all the exterior doors of the building, it would cost $17,000.  She also proposed adding barricade devices for the doors of the classrooms, at a cost of $125 each.  Ms. Warren asked for their support.

Town Manager’s Comments

Town Manager Hodgkins stated everyone had been very busy lately but he really had no comments for the Board at this time.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested removal of Agenda Item #6.

On motion by Commissioner Smith, the Board approved the removal of Agenda Item #6.  The motion carried unanimously.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented with the above change.  The motion carried unanimously.

Public Hearing

  1. FY 2023/2024 Budget Ordinance

Town Manager Hodgkins requested adoption of the FY 2023/2024 Budget Ordinance. He stated that the minor changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2023/2024 Budget at 5:43 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:44 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2023) 1006, Town of Farmville Budget Ordinance for Fiscal Year 2023/2024 as presented in the agenda.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • May 1, 2023 – Regular Session
  • May 22, 2023- Budget Workshop Session
  1. Adoption of Ordinance Amending FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget Ordinance.

  1. Approval of the Audit Contract For Year Ended June 30, 2023

To approve the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the May 1, 2023 regular session and the May 22, 2023 budget workshop session
  • Adopted Ordinance (2023) 1007, An Ordinance Amending the FY 2022/2023 Budget Ordinance
  • Approved the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport

The motion carried unanimously. 

Items for Discussion

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking  Requirements for Certain Land Uses (Tabled at May 1, 2023 Meeting)

Town Manager Hodgkins stated that a public hearing was held at the May 1, 2023, Board of Commissioners meeting to receive citizen input on amendments to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  Due to some Commissioners having reservations, the Board tabled the matter until this meeting.  Hodgkins stated the proposed changes would bring the ordinance in line with current parking needs for various land used in Farmville and are similar to requirements in many other communities.

Andrea Radford from Stewart, Inc. provided some additional information and context for the proposed amendments.

After a discussion by the Board, Commissioner Dixon made a motion to approve the zoning text amendments and to revise the parking standards, so public parking on/off street within 1,000 feet is counted as parking spaces and to change 10% threshold for building expansion to a 20% threshold expansion before triggering new parking requirements.  The motion carried unanimously.  With this motion the Board also adopted Ordinance (2023) 1008, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Regarding Parking Requirements for Various Land Uses.

  1. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Agenda item removed.

  1. Resolution Adoption the Pitt County Comprehensive Animal Services Ordinances in the Farmville Municipal Limits Effective July 1, 2023

Police Chief Jeffrey Spencer reminded the Board that, at the Budget Workshop, he had expressed interest in contracting animal services through Pitt County Animal Services, beginning on July 1, 2023.  He further stated that the Police and Public Works Departments are handling animal control within the Town of Farmville, but it is his belief that Pitt County will be a benefit to the Town and will provide equal or better services to the citizens and it would relieve the Town of this responsibility.  Chief Spencer asked the Board to adopt the Pitt County Animal Control Ordinance and to approve the contract for animal control services agreement.

Commissioner Smith made a motion to adopt Resolution (2023) 1584, A Resolution Adopting the Pitt County Comprehensive Animal Services Ordinance in its Municipal Limits Effective July 1, 2023, and to approve the Contract for Services Between Pitt County and Town of Farmville for Animal Control Services. The motion carried unanimously.

  1. Adoption of Grant Project Ordinance for Use of American Rescue Plan Funds

Town Manager Hodgkins stated as part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated that the Town received its entire allocation of $1,518,275 as of last August and adopted several policies at the August 29, 2022, Board of Commissioners meeting to guide the use of these funds.  Hodgkins requested adoption of a grant project ordinance which will recognize and permit use of these American Rescue Plan enabled funds for reimbursement of certain personnel expenses and for projects that would not have been feasible without these funds such as public safety, building, and recreation improvements.

On motion by Commissioner Dixon, the Board adopted Ordinance (2023) 1009, Grant Project Ordinance for the Town of Farmville American Rescue Plan Act of 2021:  Coronavirus State and Local Fiscal Recovery Funds.  The motion carried unanimously.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:12 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

 On motion by Commissioner Dixon, the Board returned to regular session at 6:18 p.m.  The motion carried unanimously.

 On motion by Commissioner Hobbs, the Board approved a $5,000 increase to the Town Manager’s salary.  The motion carried unanimously.

 

 

Citizen comments

Mayor Moore asked for citizen comments at this time.

 

There were no additional comments.

 

 

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:20 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 26, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Independence Day Celebration will be held on July 3rd  on the Town Commons with the Tar River Community Band and fireworks should be around 9:00 p.m.
  • The Pride and Joy Saxophone Ensemble will be giving a free concert on the Town Common on July 31 beginning at 6:00pm.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

 On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Proclamation- Mayor Moore

  1. Declaring July as Parks and Recreation Month in Farmville

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Special Presentation

  1. Letter of Support for Sugg Bundy Safety Initiative

Mayor Moore read and presented a letter of support to Nichole Warren for proposed safety improvements at Sugg Bundy and other Farmville schools.

Public Hearing

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the  Official Zoning Map of the Town of Farmville by Rezoning Parcel 89883 Located on the Northwest Corner of the Intersection of West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID)  to Office and Institutional District (O&I)

Town Manager Hodgkins stated the public hearing was to receive citizen input on a proposal to rezone Parcel #89883, located on the northwest corner of the intersection on West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID) to Office and Institutional District (O&I).

Mayor Moore declared the public hearing open at 5:45 p.m.

 Drake Brinkley, with Ward & Smith Attorneys, stated that the rezoning was consistent with the surrounding areas and was necessary to accommodate plans by Pitt Community College to establish a new satellite campus on the site.

Dr. Rouse, president of Pitt Community College, explained the vision for the property.  He further explained that they hope to establish an Applied Technology Center, a small business center, a business incubator, and a small conference center to hold short-term workforce training.

       AC Salaam, a Farmville citizen, expressed her support of this rezoning.

       There being no further comments, Mayor Moore closed the public hearing at 5:53 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2023) 1010, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

 Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • June 5, 2023 – Regular Session
  • June 5, 2023 – Closed Session
  1. Adoption of Ordinance Amending the FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget to cover any final over expenditures based on predicted June 30, 2023 balances.

  1. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NCGS 160A-266.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the June 5, 2023 regular session and the June 5, 2023 closed session
  • Adopted Ordinance (2023) 1011, An Ordinance Amending the FY 2022/2023 Budget Ordinance
  • Adopted Resolution (2023) 1585, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion

  1. Request by GFL to Change Yard Waste Collection from Every Wednesday to Every Friday

Town Manager David Hodgkins stated that GFL has requested that the Town of Farmville permit the collection of yard waste to shift from every Wednesday to every Friday to allow the contractor to better utilize its resources and create better operational efficiencies.  He also said that moving the service to Friday will allow for better availability of replacement trucks should the primary yard waste truck ever break down.

Commissioner Smith made a motion to change the collection date from Wednesday to Friday with the effective date to be August 4, 2023.  The motion carried unanimously.

  1. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Town Manager Hodgkins stated that at the Town’s request, NCDOT studied the accident rate at the intersection of May Boulevard and Cooperative Way and has determined that installation of an all-way stop at this intersection would be an effective safety measure to reduce vehicular accidents at this location.  Hodgkins asked the Board for their support and approval.

Commissioner Dixon made a motion to support the installation of the all-way stop at the intersection of May Boulevard and Cooperative Way by NCDOT by adopting Resolution (2023) 1586, A Resolution to Support the Installation of an All-Way Stop at May Boulevard and Cooperative Way.  The motion carried unanimously.

 Resolution Authorizing ARPA Grant Services Agreement with the NC League of  Municipalities

Town Manager Hodgkins stated that the State of North Carolina has allocated American Rescue Plan funds received from US Treasury Department to the NC League of Municipalities for the purpose of providing technical assistance in securing and administering grants for use by Towns utilizing funds from the Local Fiscal Recovery Fund in the Revenue Replacement funding category.  Hodgkins further stated the Town has been invited to participate in this program and could receive up to $30,000 in services to further local projects at no cost to the Town.  He asked the Board to adopt a resolution to authorize participation in the program and to sign the Technical Assistance Memorandum of Agreement that would formalize the relationship.

On motion by Commissioner Smith, the board adopted Resolution (2023) 1587, Resolution to Approve a Municipal Accounting Services, Cybersecurity and Technical Assistance Memorandum of Agreement.  The motion carried unanimously.

 Citizen Presentations

Mayor Moore asked if there were any citizen presentations at this time.

AC Salaam expressed that her heart hurt for the young people living in cars and sleeping in cars.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:41 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 7, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs was absent.

 

Mayor Moore called the meeting to order at 5:30 p.m.

 

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

 

 

Citizen Presentations

Mayor Moore recognized A.C. Salaam, who resides at 4015 South Main Street in Farmville.

 

Salaam expressed her concern over drainage problems due to ditches being full of vegetation.

 

Etsil Mason, former Farmville Mayor, asked the Board to explore the possibility of having 2 fire station locations within the town, keep the current fire station where it current is and add an additional station across the railroad tracks near the Industrial Park area, which would lend itself to more opportunity for grants as well.

 

 

Town Manager’s Comments

Town Manager Hodgkins stated:

  • The Town has begun working with NCLM and a 3rd party vendor, Witt O’Brien, to access grants for various capital projects, with the fire station being top of the list
  • Ripe Revival, an organization that works to bring fresh food to rural areas, has been talking to Zach Hackney, from the Farmville Community Garden, about the possibility of a mobile Farmers’ market in Farmville. More will be presented on this at the August 28 meeting.
  • May Museum is hosting its 3rd “Music in the Park” event on August 17th .

 

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July, 2023.

 

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

 

Town Manager Hodgkins requested the addition of Agenda item #7- Annexation Petition from Britt Development (on behalf of C. Bynum Satterwhite).

 

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #7- Annexation Petition from Britt Development.  The motion carried unanimously.

 

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • June 26, 2023 – Regular Session

 

  1. Re-Appointment of Housing Authority Board Member – Sheri Von Schriltz

To adopt a resolution re-appointing Sheri Von Schriltz as a member to the Farmville Housing Authority Board.

 

On a motion by Commissioner Dixon, the Board adopted/approved the following:

  • Approved the minutes from the June 26, 2023 regular session
  • Adopted Resolution (2023) 1588, Resolution Re-Appointing a Member to the Farmville Housing Authority Board- Sheri Von Schriltz

The motion carried unanimously. 

 

Items for Discussion

  1. Consideration of a Resolution to Accept a Funding Offer from the Division of

     Water Infrastructure ARPA Funds for a Water System Asset Inventory and

     Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $140,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

  • Water system rate evaluation
  • Prepare short/long range water system evaluation
  • Update the Town’s GIS system
  • Prepare Capital Improvement Plan and Asset Management Plan

 

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

 

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1589, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Water System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project AIA-D-ARP-0308.  The motion carried unanimously.

 

  1. Consideration of a Resolution to Accept a Funding Offer from the Division of

Water Infrastructure ARPA Funds for a Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $665,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

  • Clean and video inspect the Town’s sewer collection system to identify inflow/infiltration
  • Sanitary sewer system rate evaluation
  • Prepare short/long range sewer system evaluation
  • Update the Town’s GIS system
  • Prepare Capital Improvement Plan and Asset Management Plan

 

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

 

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1590, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Sewer System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project VUR-AIA-W-ARP-0020 & AIA-W-ARP-0207.  The motion carried unanimously.

 

  1. Consideration of a Resolution Selecting a Technical Services Provider for the

ARPA Funded Water System Asset Inventory and Assessment Study and the ARPA Funded Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Town was awarded American Rescue Plan Act Asset Inventory and Assessment grants by the State Water Infrastructure Authority, and following award of funds the Town followed the direction of the funding agency and proceeded with procurement of technical services.  Moore further stated a “Request for Qualifications” was distributed on June 30, 2023, and the deadline for receipt of proposals was July 25, 2023, with only a single proposal being received for each project.  Moore asked for the Board’s support in moving forward with project implementation and requested the Board select an engineering service provider based on proposals received.

 

On motion by Commissioner Dixon, the Board made a motion to adopt Resolution (2023) 1591, Resolution Selecting Engineering Service Provider American Rescue Plan Act Projects, VUR-AIA-W-ARP-0020 / AIA-W-ARP-0207 – Sanitary Sewer AIA, AIA-D-ARP-0208- Water System AIA.  The motion carried unanimously.

 

  1. Consideration of Amendments to the Public Meeting Room Use Guidelines at the

     Farmville Public Library

Library Director Angie Bates stated that since the new Library Building opened in May 2021, the David Belk Cannon Auditorium has been able to be rented for use by the public “Monday through Sunday from 9:00 a.m. until 10:00 p.m. due to the library’s ability to close-off the entry way and auditorium from the rest of the library.  Bates added that use of the auditorium by the public for private parties, reunion celebrations, baby and bridal showers have increased greatly during the past fiscal year.  She explained these parties have had instances where party goers got inside the main part of the library after hours, sliding down banisters, racing rolling chairs, playing loud music and not to mention that the floor in the auditorium has already been replaced due to misuse.  Bates stated that if the private parties are to continue after hours, then the  library will need to hire a facility monitor to be in the library during this time.  She recommended making one of two policy revisions with the first revision (Option A) to eliminate the party venue status of library completely so that no private parties could be held during or after library hours, or her second policy revision (Option B) would be to continue to allow private parties during and after hours in the library but would require a facility monitor to be in the library during after-hour use.

 

Commissioner Smith made a motion to accept the Amendment Option A as a revision to the Library Meeting Room Policy, which eliminates the party venue status of the library completely so that no private parties can be held during or after library hours.  The motion carried unanimously.

 

  1. Annexation Petition from Britt Development

Planning Director Justin Oakes stated that the Town had received a petition from Dale and Alison Britt of Britt Development, requesting annexation of a parcel located on Stantonsburg Road in Farmville.  Oakes further stated per NCGS 160A-31, the Board of Commissioners must direct the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for August 28, 2023.

 

Commissioner Smith made a motion to adopt Resolution (2023) 1592, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation, and to adopt Resolution (2023) 1593, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31.  The motion carried unanimously.

 

 

 

Citizen comments

Mayor Moore asked for citizen comments at this time.

 

There were no additional comments.

 

 

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:04 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 28, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins.  Town Clerk Amy B. Johnson arrived later in the meeting.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins stated:

  • Final Music in the Park series will be held on Thursday, September 21, 2023
  • The Town is still working with the consulting firm of Witt O’Brien to help secure grant funding for several capital projects including the new fire station, the Police Firing Range, sidewalk improvements, and park facility improvements.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2023.

 Town Clerk Amy Johnson entered the meeting at 5:35 p.m.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the addition of Agenda item #10 – Pay Incentive for Intermediate and Advanced Law Enforcement Certifications.

On motion by Commissioner Hobbs, the Board approved the addition of Agenda Item #10 – Pay Incentive for Intermediate and Advanced Law Enforcement Certifications.  The motion carried unanimously.

 On motion by Commissioner Smith, the Board accepted the evening’s agenda as presented with the above change.  The motion carried unanimously.

Public Hearing

  1. Annexation Petition from Britt Development

Planning Director Justin Oakes stated that the Town received a petition from Dale and Alison Britt and Britt Development, on behalf of Bynum Satterwhite, requesting annexation of a parcel located on Stantonsburg Road in Farmville, NC.  Oakes further stated that the Board directed the Town Clerk on August 7, 2023, to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for August 28, 2023.

Mayor Moore declared the public hearing on the annexation petition open at 5:37 p.m.

Chante Hopkins, a citizen who resides at 3676 South George Street, asked a few clarification questions in regards to the annexation.

There being no further comments, Mayor Moore closed the public hearing at 5:40 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2023) 1012, Ordinance to Extend the Corporate Limits of the Town of Farmville.  The motion carried unanimously.

 

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by Rezoning a Portion of Parcel 03260 Located Along Stantonsburg Road from Light Industrial District (LID) to Residential- 8 District (R-8)

Planning Director Justin Oakes stated that the public hearing was to receive citizen input on a proposed request to rezone the northern portion of Parcel #03260 (88.16 acres) located along Stantonsburg Road from Light Industrial (LID) to Residential (R-8).

Mayor Moore opened the public hearing on the rezoning request at 5:43 p.m.

There being no comments, Mayor Moore closed the public hearing at 5:44 p.m.

Commissioner Dixon made a motion to approve the rezoning request by adopting Ordinance (2023) 1013, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by Rezoning a Portion of Parcel 03260 Located Along US 258 and Stantonsburg Road from Light Industrial District (LID) to Highway Business District (HBD)

Planning Director Justin Oakes stated the public hearing was to receive citizen input on a proposed request to rezone the southern portion of Parcel #03260 (7.20 acres) located along Stantonsburg Road from Light Industrial (LID) to Highway Business District (HBD).

Mayor Moore opened the public hearing on the rezoning request at 5:45 p.m.

There being no comments, Mayor Moore closed the public hearing at 5:46 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request by adopting Ordinance (2023) 1014, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • August 7, 2023 – Regular Session

 

  1. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain property that is owned by the Town, which is no longer in use, as surplus property and authorizing the disposal of the items by private sale.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

  • Approved the minutes from the August 7, 2023 regular session
  • Adopted Resolution (2023) 1594, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously. 

Items for Discussion

  1. Report on Mobile Farmers’ Market – Zac Hackney

Zack Hackney, from the Pitt County Cooperative Extension Service, made a presentation to the Board on the possibility of bringing a mobile Farmers’ Market to town to provide another opportunity for Farmville area residents to obtain fresh meats, dairy and produce at low or no cost.  Hackney explained that Ripe for Revival offers a Mobile Market that can set up in a community to help provide access to fresh North Carolina produce, meat and dairy.  He further explained the company is based out of Rocky Mount and comes to a community with converted city buses that have full refrigeration.  Hackney stated that shoppers are allowed to pick which items they want to purchase and at the end the cost is totaled, and the shoppers are asked to pay what they can.  He continued by saying that for some customers, that may be full price but for others, they may take the food home for free. Hackney added that the mobile market helps support both North Carolina farmers as well as the people of North Carolina who want access to fresh food options.

Commissioner Dixon made a motion for the Town to commit 20-30 parking spaces for the Mobile Farmers’ Market coming to Farmville.  The motion carried unanimously.

  1. Report on Annual Retreat Outcomes

Town Manager Hodgkins gave an update on all annual planning retreat action items.

  1. Discussion of New Human Resources Software

Town Manager Hodgkins stated several years ago, the Town acquired new financial, utility billing and payroll software to replace outdated software.  Hodgkins stated the new software has other components, including human resources management, but it is not user friendly and doesn’t meet the Town’s needs.  Therefore, he further stated that he and Cindy Thomas had been researching solutions and received a proposal from NEOGOV, a company specializing in human resources software applications for government and a NC League of Municipalities preferred partner.  Hodgkins provided information on products and pricing with a negotiated eighteen-month arrangement, which could be extended up to an additional two years at a reduced price.  He requested authorization to pursue negotiations with NEOGOV for the Human Resources Software for the eighteen-month term, with an option to extend for two additional years with similar terms, upon finalization of all pricing, deliverables, and implementation schedule.

On motion by Commissioner Smith, the Board authorized negotiations with NEOGOV for acquisition of Human Resources Software.  The motion carried unanimously.

  1. Reschedule Regular October Board of Commissioners Meeting to October 9, 2023

Mayor Moore requested that the Board reschedule the regular October Board of Commissioners meeting to Monday, October 9, 2023.

On motion by Commissioner Dixion, the Board agreed to reschedule the regular October Board of Commissioners meeting to Monday, October 9, 2023.  The motion carried unanimously. 

  1. Pay Incentive for Intermediate and Advanced Law Enforcement Certification

Police Chief Jeffrey Spencer presented a Pay Incentive for Intermediate and Advanced Law Enforcement Certification.  He explained the education, training and experience that it would take to achieve the Intermediate and Advance Law Enforcement Certifications.  Spencer further explained it would be retroactive to any employee who has already achieved this certification.  He said that it was only 3 employees and he did not currently have any new employees ready to qualify.

On motion by Commissioner Dixon, the Board adopted the Pay Incentive Policy for Intermediate and Advanced Law Enforcement Certificate and made it retroactive for the employees that already achieved the certification.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

Cindy Cobb, a Farmville citizen, asked for clarification about the Farmville mural.

Chante Hopkins, a Farmville citizen, asked for a list of completed projects and projects still under construction in reference to the January 30, 2023 Board Retreat meeting.  Ms. Hopkins clarified by stating projects such as street paving, sidewalk, potholes, etc.

 Adjournment

On motion by Commissioner Dixon, the meeting adjourned at 6:54 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, October 9, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Comments

Mayor Moore recognized Eric Waters, resident of Crestwood Drive in Farmville.

Waters expressed his concerns with the conditions of the streets in Piney Grove Apartments and the need for additional street lights in the Crestwood subdivision.

Town Manager’s Comments

Town Manager Hodgkins stated:

  • Town crews are currently flushing all water lines as the Town converts to GUC water for the next six months
  • Farmville-based company CMP Pharma won the first ever Pitt County Trailblazers Award at the Pitt County Existing Industries Event last week.
  • Upcoming events
    • May Museum Oyster Roast – Sunday, October 22
    • Halloween in Farmville, Tuesday, October 31 – must fill out online document to submit address for trick or treaters.

Financial Report

Financial report for the month of September was distributed to the Board.

 Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board accepted the evening’s agenda as presented.  The motion carried unanimously.

Proclamation

  1. Proclamation declaring November 16, 2023, as World Pancreatic Cancer Day in Farmville

Mayor Moore presented a proclamation declaring November 16, 2023 as World Pancreatic Cancer Day in Farmville.  The proclamation was read by Mayor Moore.

  Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • August 28, 2023 – Regular Session
  1. Consideration of Moving the Regular January Board of Commissioners Meeting from January 1 to January 8 Due to the New Year’s Day Holiday

On a motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the August 28, 2023 regular session
  • Moving the regular January Board of Commissioners Meeting from January 1 to January 8 due to the New Year’s Day Holiday

The motion carried unanimously. 

Items for Discussion

  1. Consideration of a Plan to Implement Main Street Landscaping Improvements in Existing Planted Islands in downtown Farmville

      Todd Edwards of Todd D. Edwards Construction presented the improvement plan to the Board.  He explained that William Monk and Molly Monk approached him about three years ago asking for project ideas that the Town needed.  After several meetings, William and Molly decided that they wanted to fund the improvement of the thirteen existing planted islands in the downtown business district of Farmville.  Mr. Edwards explained that after three years, there was a significant price increase for the proposed improvements so the benches were removed.  However; Emily Monk Davidson decided that she would contribute to the project by purchasing the benches.  The plan also entails securing a donor to purchase new trash receptacles and moving them away from the bench areas.

Mr. Edwards stated that he met with Public Works Director Wes Thomas to discuss the changes needed during the improvements and it was decided that the islands need to be low maintenance and not include trees that would cause destruction to sidewalks and leave debris on the ground around the island area.  They also discussed the plan, once construction begins, to clear debris from the improvement sites as soon as possible to keep the area clean during the process.

Mr. Edwards stated that the project will begin around October 23, beginning with the two islands on South Main Street near Horne’s Funeral Home and Lanoca Coffee with the possibility of completing the one in front of the old Bank of America Building before breaking for the holidays.  He explained that once those are completed, the project to complete the remaining islands will resume after the holiday season.

Commissioner Smith thanked the Monks for the gift and Mr. Edwards for his efforts.

Commissioner Smith made a motion to accept the gift and approved the plan as submitted.  The motion carried unanimously.

  1. Consideration of Amendments to the Town Employee Personnel Policy

Town Manager Hodgkins explained to the board that the Board approved hiring a consultant to update the pay and classification plan and the personnel policy in early 2022.  He stated that it was decided that the pay plan update was more important at the time than the update to the personnel policy.  Now that the updated pay scale is in place, the work has been done updating the personnel policy.  He explained that most of the policy remains similar to the existing policy with the exceptions of:

  • Provides more flexibility in starting salary for potential employees which will assist with recruitment of the best candidates
  • Provides career development, certification and educational program for all departments
  • Provides a tuition assistance program
  • Provides greater monthly vacation and sick accrual for employees who always work a regular schedule that exceeds 160 hours per month.

Mayor Moore thanked Town Manger Hodgkins and Human Resources Officer Cindy Thomas for their work on updating the policy.

Commissioner Dixon made a motion to approve the amendments to the Employee Personnel Policy to be effective November 9, 2023. The motion carried unanimously.

  1. Report on Farmville Fire Department Project

Town Manager Hodgkins stated that there have been a lot of moving parts involving the progress of the Fire Department construction and it was time for a more extensive update. He informed the board of the following:

  • Facility would serve as the headquarters and only station for the Farmville Fire Department. The new facility would be able to house all emergency response vehicles and provide storage of equipment and operational office space.  Dormitory space is also included for 24-hour response.
  • Facility would serve the rural fire district as well as the incorporated Farmville.
  • Current facility bays are not large enough or numerous enough to properly house modern fire apparatus.
  • Current location in downtown area makes emergency and non-emergency ingress and egress problematic.
  • Farmville Fire Department not only serves residents and businesses within the Town’s corporate limits but also serves a large rural area that rings the town. More than half of the department’s calls for service have come from the rural portion of the district (52% rural calls, 48% city limits calls thus far in 2023).
  • NC Senator Kandie Smith filed Senate Bill 98 to appropriate $7,000,000 for the project. However, no funds for the project were included in the adopted State budget for 2024-25.
  • US Senator Thom Tillis submitted a Congressionally Directed Spending Request to appropriate $3,750,000 for the project. Action in the US Senate is still pending.
  • The Town requested funding assistance from the Pitt County Commissioners since the facility served both areas inside and outside the corporate limit of Farmville. A compelling case was made but the County Commissioners elected instead to fund two County construction projects with their remaining ARPA funds.
  • The Town sent out Requests For Proposals to private banks in late September to solicit offers to finance the project.  Proposals were due by October 6 and are currently being evaluated.
  • The Town of Farmville has spent in excess of $850,000 on the project thus far for land acquisition, building design, site testing, and permitting services. The Town continues to expend funds on this project as required.
  • The current site for the project meets all requirements for the facility, including geographic location within the fire district, access to throughfares, parcel size, parcel shape, developability, and space for expansion. It is also the site preferred by the Farmville Fire Department.
  • Assuming favorable financing terms, the project could be advertised for bid as early as December and contract award could occur as early as February.

Mayor Moore thanked Town Manager Hodgkins for giving such a thorough report.

 Citizen Comments

Mayor Moore asked for citizen comments at this time.

Chante Hopkins, of 3676 South George Street in Farmville, stated that at a previous meeting she attended, additional time was given to discuss cats and she would like to request additional time to speak. Mayor Moore asked how much time needed.  Hopkins requested five minutes instead of the normal three minutes.  Mayor Moore approved.

She presented the following comments:

  • Thanked Public Works for patching a few potholes but stated more were in need.
  • Stated that she previously requested maps or details for the funds allocated by McDavid for sewer projects and information on budged amounts for street paving. She stated that she was given the Mayor’s packet but she questioned if there is a list available to the public as to which streets have been or will be paved in this budget.
  • She asked how long the flushing water in the pipes from well water to GUC water will take and when can residents expect to see this.
  • Stated that the board voted on the Farmville Fire Department before the proposal of the library so shouldn’t that have taken precedence over the planning and budgeting of an emergency operation facility as opposed to the library, that could have lasted a few more years before redesign. Town Manager Hodgkins stated that the Library was proposed and funding voted on long before the Fire Department. Hopkins then stated that for years Marlboro District has requested emergency services on their side of the tracks in the event of a train delaying services to their area.  Mayor Moore explained the reason for the location with Town Manager Hodgkins explaining further reasoning.
  • She stated that in regard to the beautification project, she is thankful to the Monks for all their contributions to the Town of Farmville. However it was mentioned that this has been planned for three years and the starting point is at Horne’s Funeral Home and working back towards an area that is already immensely beautified in contrast to the same Main Street that south of the railroad tracks lack street lights for safety, sidewalks that have not been maintained for accessibility or any type of horticulture that represents Farmville and really don’t have those on that side of the tracks.  Mayor Moore stated that Todd Edwards could address that question after he adjourns the meeting.  Commissioner Smith stated that the islands are only located in the commercial district and no residential areas.
  • $21 million that was spent on the sewer and repaving projects, there is more flooding and potholes in the last three years than in her entire lifetime in Farmville.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:47 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, November 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith

Citizen Comments

No Presentations

Town Manager’s Comments

Town Manager Hodgkins:

  • Introduced Parks and Recreation Director Christopher Horrigan and stated that he has extensive recreation experience and was most recently Director for the City of Creedmoor.
  • Stated that the Farmville License Plate Office has won an award from the NC Department of Motor Vehicles for excellent performance and customer service and meeting annual goals established by NCDMV and was in the top three for fewest errors of any office in its performance group for the past year.
  • Upcoming events
    • Christmas Tree Lighting – Friday, December 1 at 6:00 pm
    • Taste of Farmville – Friday, December 1 at 6:30 pm
    • Christmas Parade – Saturday, December 9 at 10:30 am
    • May Museum Christmas Tea – Sunday, December 10, 4 pm

Financial Report

Financial report for the month of October was distributed to the Board.

 Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additions or changes to the agenda.

Town Manager Hodgkins explained to the board that there were a few minor corrections made to the minutes from the October 9 meeting.  He stated that the corrected page has been distributed.

On motion by Commissioner Dixon, the Board accepted the replacement of the corrected meeting minutes and approved the agenda as presented.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session:

  • October 9, 2023 – Regular Session
  1. Resolution Declaring Personal Property as Surplus
  1. Re-Appointment of May Museum and Park Board Member – Stewart Barnette
  1. Appointment of Library Advisory Board Member – Nancy Harris

On a motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the October 9, 2023 regular session
  • Resolution (2023) 1595, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property
  • Resolution (2023) 1596, Resolution Re-Appointing a Member of the May Museum and Park Commission- Stewart Barnette
  • Resolution (2023) 1597, Appointing a Member to the Library Advisory Board- Nancy Harris

The motion carried unanimously. 

Items for Discussion

  1. Consideration of New Lease Agreement with the Boys and Girls Club for Use of Town Owned property Located at 3443 Park Street

      Town Manager Hodgkins explained to the board that the Town of Farmville and the Boys and Girls Club of Pitt County entered into an agreement effective January 1, 1999 that gave the Boys and Girls Club preferred use of the Town’s facility located on Park Street.  Under the terms of the lease, the Boys and Girls Club paid the Town annual rent in the amount of $1 and the Town was responsible for paying all utilities and maintenance of the building.  That original lease expired in December of 2013

Town Manager Hodgkins further explained that since the expired lease in 2013, significant changes have been made with each lease renewal to match the needs of both parties.  The current lease is set to expire on December 31, 2023, unless renewed.  He stated that the lease extension for an additional (3) year term is included in the agenda packet and this lease expands hours of use by the town, eliminates the Town’s quarterly contribution to the Boys and Girls Club, provides more specifics related to the sharing of costs of major and system component repairs, better reflects when and how each party uses the facility, and allows the Town more flexibility in its partnership with the club by reducing the length of the lease term.

At this time, Town Manager Hodgkins introduced Mark Holtzman, President and CEO of the Boys and Girls Club of the Coastal Plains.  Mr. Holtzman thanked the Board for all their support.  He explained that when he took the position, there were only 40 kids enrolled at the Farmville Club.  However, that number has now increased to 60 or more kids with 116 members.  He also invited the Board to visit the club to see its programming.

Commissioner Smith saluted Holtzman on his success in increasing the attendance at the Farmville club.  Mayor Moore thanked Holtzman for all the club has done for Farmville.

Commissioner Dixon made a motion to accept the new three-year lease agreement with the Boys & Girls Club for use of Town owned property located at 3443 Park Street.  The motion carried unanimously.

  1. Consideration of a Resolution Authorizing an Application to Seek Funding Assistance for Performing an Asset Inventory of Lead Water Service and Galvanized Iron Water Service Piping in the Town’s Water System

Town Manager Hodgkins informed the Board that Rich Moore, representative from McDavid and Associates, was in attendance to make the presentation.

Mr. Moore approached the podium and explained to the board that the Division of Water Infrastructure is requiring all water systems to inventory lead service piping and galvanized iron service piping that may be in the Town’s system.  He stated that the deadline for the inventory is on or before October 2024.  Due to the effort to inventory and to assist in replacing lead service lines, the State is offering financial assistance and that the application process is not difficult, though funding guidelines make reference to obligations in the form of loans and grants.  He also stated that Farmville’s “distressed” designation should help with financial assistance in the form of grants.

Mr. Moore informed the Board that funding applications are due at the end of November and in order to apply, a water system must adopt an authorizing resolution to seek financial assistance to inventory/inspect potential lead and galvanized iron service lines.  He also stated that if lead/galvanized iron service lines are located, there are future financial assistance opportunities to obtain funding for construction to replace those lines.

Commissioner Dixon asked how the lines would be tested.  Mr. Moore explained that a visual inspection is performed at the meter to see if the pipe is lead or galvanized.

Commissioner Smith made a motion to approve the Resolution (2023) 1598, Approving Application for Financial Assistance, Division of Water Infrastructure, Lead Service Line Inventory. The motion carried unanimously.

  1. Consideration of Awarding a Contract for Performing an Asset Inventory, Assessment, and Cleaning of the Town’s Sanitary Sewer System

Town Manager Hodgkins informed the Board that Rich Moore, representative from McDavid and Associates, was in attendance to make presentation.

Mr. Moore approached the podium and explained to the Board that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023 and that the funding offer is a $665,000 grant to perform cleaning and video inspection of the Town’s sewer collection system to identify inflow/infiltration, sanitary sewer system rate evaluation, prepare short/long range sewer system evaluation, update the Town’s GIS system, and prepare Capital Improvement Plan and Asset Management Plan.

Mr. Moore further explained that in accordance with accepting the grant funding, McDavid Associates, Inc. prepared bid packages for cleaning and video inspection of the Town’s sewer system and they were received on October 18, 2023.  He informed the board that the cleaning/video services low bid is less that the original scoping budget and that moving forward, expanding inflow/infiltration evaluation activities will be discussed and presented for Board review/approval.

 Commissioner Dixon made a motion to award contract to Bio-Nomic Services, Inc. and to approve the Resolution (2023) 1599, Awarding Contract No.20- Sanitary Sewer System Inspection, Sanitary Sewer System Asset Inventory and Assessment Division of Water Infrastructure, ARPA Project VUR-AIA-W-ARP-0020/ AIA-W-ARP-0207.  The motion carried unanimously.

At this time, Commissioner Smith asked Mr. Moore to give a statement on the Town’s water and sewer infrastructure.

Mr. Moore informed the Board that he has worked closely with the Town as a representative of McDavid Associates, Inc. for 34 years and commended the town on its efforts to improve its infrastructure.  He stated that when he first started, there were a lot of 40 year old infrastructure that was nothing by problems and the sewer system would spill on the streets following heavy rainfalls.  He commended the board for their aggressive pursuit of grant assistance for the entire area of the town and over the 34 years that he has been here, the town has been awarded close to $30 million in financial assistance. He explained that in the last year, the town has received approximately $3 million in grants to replace aging sewer and water lines in the town. Most recently, the town has worked to replace aging systems on Moore Street, Cotton Street, Vines Street, Walnut Street, George Street, Zeno Street and ongoing work is currently being completed at the Farmville Housing Authority which will include replacement of existing sewers located on Anderson Avenue, Taylors Turn, Godwin Drive, Pitt Street, and Nick’s Nook. When complete, the project will also replace the road pavement.  He stated that today, the Town has very few problems with its water and sanitary sewer systems.  He also stated that the Town has brought its system from not being in compliance with the state and federal regulations to being well in compliance.

 Commissioner Smith thanked Mr. Moore for the update and information.

  1. Consideration of an Ordinance to Approve the Amended and Restated Full-Requirements Power Sales Agreement (“FRPSA”) between the Town of Farmville and the NC Eastern Municipal Power Agency

Town Manager Hodgkins explained to the Board that the NC Eastern Municipal Power Agency (NCEMPA), of which the Town of Farmville is a member, currently has a Power Sales Agreement with Duke Energy Progress, LLC that must be amended to reflect changing market conditions and operation practices.  He stated that the changes are administrative in nature and are to conform to the Tenth Amendment to the Full Requirements Power Purchase Agreement (FRPPA) and that the action required by the Town of Farmville Board of Commissioners is to formalize the changes previously approved by adopting an ordinance for the Amended and Restated Full Requirements Power Sales Agreement with the NCEMPA.

Commissioner Smith made a motion to approve and adopt Ordinance (2023) 1015, An Ordinance of the Board of Commissioners of the Town of Farmville, North Carolina, Determining that it is in the Best Interests of the Town of Farmville to Approve and Authorize the Execution and Delivery of the Amended and Restated Full Requirements Power Sales Agreement Between the Twon of Farmville and North Carolina Eastern Municipal Power Agency.  The motion carried unanimously.

At this time, Commissioner Smith asked Town Manager Hodgkins to update on the condition of the electric infrastructure.  Town Manager Hodgkins informed the Board that the Town of Farmville electric infrastructure was in very good shape.

 

  1. Consideration of an Ordinance to Close Downtown Streets for Taste of Farmville Event on December 1

Town Manager Hodgkins informed the Board that the Chamber of Commerce Taste of Farmville event will be held on Friday, December 1 beginning at 6:30pm in Downtown Farmville and that the Town will need to block off portions of some downtown streets to vehicular travel from 6:00pm to 9:00pm.  He also stated that per NCDOT rules, the Board of Commissioners needed to adopt an ordinance in order to temporarily close a State Highway (North Main Street and a small part of Wilson Street).

Commissioner Dixon made a motion to adopt Ordinance (2023) 1016, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and a Portion of Wilson Street Between Joe Phillips Lane and Walnut Street in Farmville, NC on December 1, 2023.  The motion carried unanimously.

 Citizen Comments

Mayor Moore asked for citizen comments at this time.  There were no citizen comments.

 

Adjournment

On motion by Commissioner Hobbs, the meeting adjourned at 6:40 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, December 4, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Old Business

  1. Approval Minutes- November 6, 2023 Regular Session

On motion by Commissioner Dixon, the board approved the November 6, 2023 minutes.  The motion carried unanimously.

Special Recognition/ Outgoing Elected Officials’ Remarks

Mayor Moore presented an outgoing commissioner plaque to Commissioner Jamin Dixon.  Mayor Moore thanked him for all he has done for the Town of Farmville.

Commissioner Dixon thanked the current and previous boards he has worked with and expressed his enjoyment during the years he served.  He stated it was an honor to serve the town and appreciated the opportunity.

Administer Oaths of Office

The Honorable Judge G. Galen Braddy, Chief District Court Judge for Pitt County, administered the oaths of office to Commissioners Mark Flanagan, Bobby Evans, and Bert Smith and Mayor John O. Moore.

Mayor Moore called a brief recess at 5:44 p.m.  The meeting reconvened at 6:03 p.m.

New Business

  1. Election of Mayor Pro Tempore

Mayor Moore opened the floor for nominations for Mayor Pro Tempore.

Commissioner Hobbs made a motion to nominate Commissioner David Shackleford since he was a commissioner with experience.

 Commissioner Evans made a motion to nominate Commissioner Mark Flanagan since it has been the tradition of the board to nominate the individual with the most votes in the most recent election.

 Mayor Moore asked permission to hold the vote by secret ballot and for the Police and Major to count the ballots.  Town Attorney Edwards approved the vote by secret ballot.

 With a vote of 3 to 2, Commissioner David Shackleford was selected to serve as Mayor Pro-Tempore.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Vincent Vines, who resides at 3211 North Pitt Street in Farmville, expressed his concern over a hole under his water meter that keeps washing out causing his meter to sink.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Welcomed the new commissioners and said he looks forward to working with all of them.
  • Introduced all town department head staff to the new commissioners.
  • Annual Christmas tree lighting and Taste of Farmville events were held last Friday, and it was very successful with some new activities added by the chamber.
  • Christmas parade will be held this Saturday, December 9th at 10:30 a.m.
  • National Day of Prayer will be held on Saturday, December 9th at 12:30 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Public Hearing

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Home Occupations in Accessory Structures

Planning Director Justin Oakes requested for approval of an amendment to allow home occupations to be conducted out of accessory buildings on the same property as the dwelling residence in residential districts.

Mayor Moore opened the public hearing at 6:19 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:20 p.m.

Commissioner Smith made a motion to approve the amendment request and adopted Ordinance (2023) 1017, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, to Allow Home Occupations in Accessory Buildings.  The motion carried unanimously.

Items for Decision

  1. Resolution Declaring Personal Property as Surplus

Town Manager Hodgkins requested approval of a resolution declaring certain personal property as surplus and authorize the sale utilizing methods available under NCGS 106A-266.

On motion by Commissioner Hobbs, the board adopted Resolution (2023) 1600, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property. The motion carried unanimously.

  1. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance- Police

Town Manager Hodgkins requested adoption of an ordinance amendment to place funds received from insurance for replacement cost of the 2017 Dodge Charger that was totaled due to a vehicle accident.

Commissioner Smith made a motion to adopt Ordinance (2023) 1018, An Ordinance Amending the FY 2023/2024 Budget Ordinance.  The motion carried unanimously.

  1. Adoption of Ordinance Amending FY 2023/2024 Budget Ordinance- Library

Town Manager Hodgkins requested adoption of an ordinance amendment to place ARPA library funds received in the FY 22/23 budget into the  Library Department for approved expenditures made in the FY 23/24 budget.

Commissioner Shackleford made a motion to adopt Ordinance (2023) 1019, An Ordinance Amending the FY 2023/2024 Budget Ordinance.  The motion carried unanimously.

  1. Board of Commissioners Annual Retreat

Town Manager Hodgkins explained the annual board retreat to the new commissioners.  He asked for the board to finalize a date and time for the retreat so planning can begin.

After a general discussion, Commissioner Smith made a motion to hold the annual retreat on February 19th & 20th at the Farmville Public Library.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no citizen comments.

Adjournment

On motion by Commissioner Smith, the meeting was adjourned at 6:39 p.m.  The motion carried unanimously.

 

2022 Council Meetings

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 3, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag lead by Luke Garner.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Upcoming events
    • 1st Friday in Farmville Celebration will be held on January 7, 2022 at 6:00 p.m. with music and then followed by fireworks at 7:00 p.m. The stores downtown will remain open later as well.
    • 150-Year Black Tie Gala will be held on Saturday, January 15, 2022
    • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.
  • Library Building will be closed January 8th and 10th due to moving shelves in the children’s area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Proclamation- Mayor Moore

  1. Human Trafficking and Awareness Month

Mayor Moore presented Melinda Sampson from Eastern Stop Human Trafficking Now with a proclamation declaring January, 2022 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Commissioner Elks.

Items for Consent

  1. Appointment of Fire Chief for 2022

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

  1. Appointment of Planning Board Member (ETJ)- Dana Harrell

To recommend appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as a member of the Farmville Planning Board/Board of Adjustment as the ETJ Representative.

On motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the Appointment of Tommy Brady as Fire Chief for the 2022 year
  • Approved the recommendation of appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as the ETJ Representation for the Farmville Planning Board/ Board of Adjustment

The motion carried unanimously.

Items for Discussion

  1. Resolution Declaring Personal Property As Surplus

Town Manager Hodgkins provided a list of personal property owned by the Town which is no longer in use and requested permission to sell this property using any means authorized by the NC General Statutes 106A-266, including private negotiation and sale, sealed bid, negotiated offer and upset bid, and public auction.

Commissioner Dixon made a motion to adopt Resolution (2022) 1538, Authorizing Town Manager to Dispose of Surplus Personal Property.  The motion carried unanimously.

  1. Discussion of Authorizing an Electric Customer Service Survey for the Town of Farmville

Town Manager Hodgkins stated that each year, ElectriCitites of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction.  Hodgkins stated that Farmville last participated in the study in 2018 and is due for an updated study along with several other communities in North Carolina.  He requested that the Board authorize ElectriCities and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.

On motion by Commissioner Elks, the Board authorized ElectriCitites and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.  The motion carried unanimously.

 

  1. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented a draft agenda for the Annual Planning Retreat for the Board’s review.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, a Farmville citizen, asked for the Board to provide CDBG information at the Retreat in order to inform citizens about the opportunity.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 7:10 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern over protection of children in the schools regarding COVID policy.  She also expressed that some of the young people were wondering if they were going to have a prom this year.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Budget calendar is provided in the agenda packet for review.
  • The plaque for Bobby Evans from the October fountain dedication has finally come in and the Town will be making plans to get it professionally mounted.
  • New website is complete and launch date is coming soon.
  • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to consider tabling Agenda item #6 until the March meeting so more information can be made available.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented with the removal of Agenda item #6.  The motion carried unanimously.

Public Hearings

  1. Rezone Property at the Intersection of May Boulevard and West Horne Avenue

      (Parcel #87736) from Highway Business (HBD) to Residential-5 (R-5)

Code Enforcement Director Paul Ellis stated that the public hearing was to receive input on a proposed request to rezone Parcel #87736 (0.49 of 2.51 acres) located at the corner of May Boulevard and West Horne Avenue from Highway Business (HBD) to Residential (R-5).

Mayor Moore opened the public hearing at 6:40 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2022) 990, Ordinance Amending Chapter 157, Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • December 6, 2021 – Closed Session
  • January 3, 2022- Regular Session
  1. Ordinance Amending the FY 2021/2022 Budget Ordinance – Library Department

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance to place funds received from the Albert and Nan Gray Monk Foundation into the Library Part-time Wages expenditure account to use for general operating expenses.

  1. Re-Appointment of Housing Authority Board Member – Karen Davis

To adopt a resolution re-appointing Karen Davis to the Farmville Housing Authority Board to serve another term.

On motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the December 6, 2021 closed session and the January 3, 2022 regular session
  • Adopted Ordinance (2022) 991, An Ordinance Amending the FY 2021/2022 Budget Ordinance – Library
  • Resolution (2022) 1539, Re-Appointing a Member to the Farmville Housing Authority Board – Karen Davis

The motion carried unanimously.

Items for Discussion

  1. Presentation of Audit Report for FY 2020/2021

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2021.

Mayor Moore thanked Mr. Parris for the audit report.

  1. Consideration of Revisions to the Farmville Public Library Code of Conduct

Tabled

  1. Resolution Approving State Water Reserve Application

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Drinking Water Reserve (SWWR) program (water system improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1540, Approving State Drinking Water Reserve Application.  The motion carried unanimously.

  1. Resolution Approving State Wastewater Reserve Application

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Wastewater Reserve (SWWR) program (sanitary sewer improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1541, Approving State Wastewater Reserve Application.  The motion carried unanimously.

  1. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

Town Manager Hodgkins requested adoption of an ordinance to close a portion of Main Street for the Dogwood Festival which will be held April 22-24, 2022.

Commissioner Elks made a motion to adopt Ordinance (2022) 992, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 22-24, 2022.  The motion carried unanimously.

  

  1. Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins stated that Commissioner Dixon has recently reported a conflict with the dates of the Board Retreat.  Hodgkins suggested alternate dates of February 28th and March 1st.  He added that on March 1st, the Board would have to hold the meeting at the Library location due to court activities this day.

Mayor Moore suggested moving both days of the retreat to the Library.

On motion by Commissioner Hobbs, the Board approved the Library Building as the location for the retreat and the dates to be February 28, 2022 and March 1, 2022, starting at 9:00 a.m. each day.  The motion carried unanimously.

 

Closed Session

On motion by Commissioner Elks, the Board adjourned into closed session at 7:23 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks and second by Commissioner Smith, the Board returned into regular session at 8:58 p.m.  The motion carried unanimously.

  

Citizen comments

Mayor Moore asked for citizen comments at this time.

Steven Hardy-Braz, a Farmville resident, thanked the Board for their continued progress towards developing/updating sidewalks in Farmville and to hopefully becoming completely ADA compliant in the future.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 9:06 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, March 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam, a Farmville resident.

Ms. Salaam expressed her concern about being charged for water she was not using and having to pay flat minimum rates.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Thanked the Board for the retreat and stated it was a success
  • Retail Electric Customer Satisfaction Survey is being conducted by ElectriCities. It is available on the Town’s website, and they will begin calling customers starting the middle of this month.
  • Branding discussions are ongoing

 

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2022.

 

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

 

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

 

 

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • February 7, 2022 – Regular Session
  • February 7, 2022- Closed Session
  1. Appointment of Dogwood Festival Committee Member- Laurie Williamson

To adopt a resolution appointing Laurie Williamson as a member of the Dogwood Festival Advisory Committee.

On motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the February 7, 2022 regular and closed session minutes
  • Adopted Resolution (2022) 1542, Appointing a Member to the Farmville Dogwood Festival Advisory Committee- Laurie Williamson

The motion carried unanimously.

 

Items for Discussion

  1. Consideration of Revisions to the Farmville Public Library Code of Conduct

Town Manager Hodgkins stated the Library is seeking approval for revisions to the current Code of Conduct Policy to make it less vague and more easily enforced by the Library staff.  Hodgkins stated that the current policy does not specify consequences for violating the Code of Conduct which makes it difficult for staff members.

On motion Commissioner Elks, the Board approved the revisions to the Library Code of Conduct Policy.  The motion carried unanimously.

 

  1. Consideration of Authorizing an Electric Utility Cost of Service Study Through ElectriCities

Town Manager Hodgkins stated that the last electric rate study was conducted in 2015 and the Town needs a new study to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.  Hodgkins informed the Board that he contacted ElectriCities, and they have provided a proposal outlining the proposed Scope of Services and cost of conducting the study.  He said United Financial Solutions (UFS) would be performing the study, which is the same firm that was commissioned to perform the study for Farmville in 2015.  Hodgkins stated that the cost of the study is $25,700 but the Town is eligible for an ElectriCities System Betterment Grant which will reduce the cost of the study by $5,000.

Commissioner Smith made a motion to approve the agreement with ElectriCities of North Carolina to secure the services of United Financial Solutions to provide a cost-of-service study, financial plan and rate design for Farmville’s Electric Utility.  The motion carried unanimously.

  1. Consideration of Changing the Meeting Time for Regular Commissioners

      Meetings

Town Manager Hodgkins stated some Board members have expressed an interest in holding the regular monthly Board of Commissioners meeting beginning at 5:30 p.m. to better accommodate the public that would like to attend immediately after work and Town Staff who are required to attend or otherwise may want to attend the meeting immediately after work.

On motion by Commissioner Elks, the Board approved the Board of Commissioners meeting time change from 6:30 p.m. to 5:30 p.m. start time, effective with the April 4, 2022 meeting.  The motion carried unanimously.

 

Citizen comments

Mayor Moore asked for citizen comments at this time.

 

There were no comments.

 

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:54 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, April 4, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed b the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, who resides at 3740 Dr. Jones Road in Farmville.

Ms. Williams thanked the Board for allowing her to have the Autistic Extravaganza event last April, where they raised $3,560 to help the EC kids at Sugg/Bundy.  She stated that the Autistic Extravaganza event this year will be held on April 16 at 2:00 p.m., at the Babe Ruth Baseball field, and the funds raised will go to Farmville Middle School to help the EC kids there.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • The Town is currently in the process of converting our drinking water over to our wells.
  • The electric customer satisfaction survey is going on now with 40% residential and 20% commercial surveys being complete.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following to be added to the consent agenda:

  • Agenda Item #6 – Surplus Property Resolution

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #6 – Surplus Property Resolution to the consent agenda.  The motion carried unanimously.

Special Presentation

  1. Proclamation Declaring April as National Poetry Month in Farmville- Mayor Moore

Mayor Moore read a proclamation declaring April as National Poetry Month in Farmville

 Commissioner Dixon and Commissioner Hobbs shared a few poems of their own selection.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • February 28, 2022 – Retreat Session 1
  • March 1, 2022 – Retreat Session 2
  • March 7, 2022 – Regular Session
  1. Surplus Property Resolution

To adopt a resolution listing personal property currently owned by the Town which is no longer in use, and which can be sold by private sale as authorized by NCGS 160A-267.

On motion by Commissioner Smith, the Board adopted/approved the following:

  • Approved the minutes from the February 28, 2022 retreat session 1, March 1, 2022 retreat session 2 and March 7, 2022 regular session minutes
  • Adopted Resolution (2022) 1543, Resolution Authorizing Town Manager to Dispose of Surplus Property by Private Sale

The motion carried unanimously.

Items for Discussion

  1. Consideration of Resolution to Accept a Funding Offer from the Clean Water State Revolving Fund for Assistance to Replace Substandard Sanitary Sewer Lines on Moore, Barrett, and Fields Street

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 9, 2022.  He stated that the funding offer is for a $500,000 principal forgiveness loan (grant) to replace sections of aged, deteriorating sanitary sewer pipes located on Moore Street, Barrett Street, and Fields Street.  Moore further stated that the Division of Water Infrastructure requires all financial assistance award recipients to formally approve obligated funding.  He requested adoption of a resolution to accept the funding offer and to adopt a capital project budget ordinance.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1544, Resolution Adopting Capital Project Budget Ordinance, Moore Street Sanitary Sewer Replacement, Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

  1. Reschedule Regular July Board of Commissioners Meeting to June 27, 2022

Mayor Moore requested for the July 4th regular Board of Commissioners meeting to be moved to Monday, June 27th at 5:30 p.m.

Commissioner Elks made a motion to change the July Board of Commissioners meeting to June 27, 2022.  The motion carried unanimously.

  1. Reschedule Regular September Board of Commissioners Meeting to August 29,2022

Mayor Moore requested for the regular September Board of Commissioners meeting to be moved to Monday, August 29th at 5:30 p.m.

Commissioner Hobbs made a motion to change the September Board of Commissioners meeting to August 29, 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

 

There were no comments.

AGENDA | VIDEO

 

The Farmville Board of Commissioners met in regular session on Monday, May 2, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner David Shackleford entered the meeting at 6:16 p.m.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Bobby Evans, a Farmville citizen who resides at 3109 Arrowhead Place.

Mr. Evans expressed his concern over an issue with the sound of howling dogs from 3185 North Pitt Street that have disturbed the peace in the neighborhood for over a year now.  He stated one of the problems was that no one lived at this location except for the dogs.  Mr. Evans expressed his belief that a kennel of 4 or more dogs should not be located so close to a residential area.  He thanked Mayor Moore and numerous Town employees who have tried to help resolve this matter and asked for their continued support towards a resolution.

Mayor Moore recognized Bert Warren, Jr., a Farmville citizen who resides at 3124 Arrowhead Place.

Dr. Warren expressed his concern over the noise of the dogs and how he has had many sleepless nights.  He stated that he believes an ordinance violation exists and respectfully ask

Mayor Moore recognized Tim Reida, a Farmville citizen who resides at 3102 Arrowhead Place.

Mr. Reida played a recording of the dogs barking for the Board to hear, in order to illustrate the problem in the neighborhood.  He referenced several Town Ordinances which address noise violations.

Mayor Moore stated that the county is enacting a new ordinance which will give us more authority to address the problem since the barking dogs are housed outside the Town city limits.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Another successful Dogwood Festival is in the books
  • NC Department of Labor recognized the town for their excellent safety record. The Town received several awards for safe work practices in multiple departments including Public Works, Police, Utilities and Administration.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously.

Special Presentation

  1. Presentation by Shantel Hawkins, Pitt County NAACP

Shantel Hawkins, from the Pitt County NAACP, gave a report on the recent activities of the group. 

  1. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore read a proclamation declaring May as Bicycle Month in Farmville

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • April 4, 2022 – Regular Session

 

  1. Re-Appointment of Dogwood Festival Advisory Committee Member – Blair East

To adopt a resolution re-appointing Blair East to the Farmville Dogwood Festival Advisory Committee.

 

  1. Re-Appointment of Dogwood Festival Advisory Committee Member – Denise McLawhorn

To adopt a resolution re-appointing Denise McLawhorn to the Farmville Dogwood Festival Advisory Committee.  

  1. Re-Appointment of Dogwood Festival Advisory Committee Member – Dan Taylor

To adopt a resolution re-appointing Dan Taylor to the Farmville Dogwood Festival Advisory Committee. 

  1. Re-Appointment of May Museum Advisory Committee Member – Tracie Durrett

To adopt a resolution re-appointing Tracie Durrett to the May Museum Advisory Committee.

  1. Re-Appointment of May Museum Advisory Committee Member – Larry King

To adopt a resolution re-appointing Larry King to the May Museum Advisory Committee.

  1. Re-Appointment of May Museum Advisory Committee Member – Joe Willoughby

To adopt a resolution re-appointing Joe Willoughby to the May Museum Advisory Committee.

 On motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the April 4, 2022 regular meeting
  • Adopted Resolution (2022) 1545, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Blair East
  • Adopted Resolution (2022) 1546, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Denise McLawhorn
  • Adopted Resolution (2022) 1547, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Dan Taylor
  • Adopted Resolution (2022) 1548, Resolution Re-Appointing a Member to the May Museum and Park Commission – Tracie Durrett
  • Adopted Resolution (2022) 1549, Resolution Re-Appointing a Member to the May Museum and Park Commission – Larry King
  • Adopted Resolution (2022) 1550, Resolution Re-Appointing a Member to the May Museum and Park Commission – Joe Willoughby

The motion carried unanimously.

Items for Discussion

  1. Community Organization Funding Requests for FY 2022/2023 Budget

The following organizations presented their funding requests for the FY 2022/2023 Budget:

  • Farmville Area Arts Council – no representative present
  • Farmville Community Garden – Cathy Holmes
  • Farmville Middle School – no representative present
  • Farmville Rescue and EMS – no representative present
  • Farmville Senior Council – Cathy Holmes
  • B. Sugg and Sam Bundy Schools – no representative present
  • Pitt County Council on Aging – no representative present
  1. Presentation of Town Manager’s Recommended Budget for FY 2022/2023, Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins gave a brief overview of the recommended budget for FY 2022/2023.  He asked the Board to set a date for the budget workshop and a date for the budget public hearing.

On motion by Commissioner Hobbs, the Board set Monday, May 23, 2022 at 9:00 a.m. for their budget workshop.  The motion carried unanimously.

On motion by Commissioner Elks, the Board set Monday, June 6, 2022 to hold the public hearing on the budget.  The motion carried unanimously.

 

Closed Session

  1. Pursuant to NCGS 143-318.11(a)(3) – Legal Matters

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks, the Board returned into regular session at 7:43 p.m.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

AC Salaam expressed her concern over any utility rates increases and stated she hopes consideration is given to lower income citizens when it comes to base (minimum) charges.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:46 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 6, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and David Shackleford; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Jamin Dixon attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

 

Special Presentation

Mayor Moore recognized Connie Corey to give the Board a brief update on the current housing market in Farmville.

 

Mrs. Corey provided the Board with an update on the housing situation in Farmville and how the number of new housing units has increased with several new subdivisions.  She stated five days is currently the average days to sell a property in Farmville and that the highest property sold in the last month was $400,000.

Commissioner Brenda Elks recognized Connie Corey and all her accomplishments over the years.

Mayor Moore introduced Senator Don Davis.

Senator Don Davis presented the Order of the Long Leaf Pine Award to Connie Corey for all her achievements.

Citizen Presentations

Mayor Moore recognized Celia Stone, who resides at 3264 North Waverly Street in Farmville.

Mrs. Stone suggested the Town needs to be more conscious of their energy usage.  She expressed her concern over the new Library Building debt payments and questioned how the Town was going to possibly pay for the new Fire Station Building that is in the planning stages.  She also expressed her concern over the increases in water, sewer, electric and garbage rates proposed in the FY 2022/2023 Budget.

Mayor Moore recognized Judy Gidley, who resides at 8657 West Marlboro Road.

Ms. Gidley expressed her concern over the utility rate increases and the new Library Building debt payments.

 Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • May Museum is beginning their “Thursday in the Park” series this summer and has planned on the following dates and will run 5:00 p.m. until 9:00 p.m.: June 23, July 21, August18, September 15
  • Our Independence Day Celebration will take place on July 3, 2022 from 6:00 p.m. until 9:30 p.m. with live music, food and fireworks on the Town Commons.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following addition to the agenda:

  • Establishment of Recreation Park Hours

Commissioner Elks made a motion to add this item to the agenda and accept the agenda as presented with this addition.  The motion carried 4 to 0.  Commissioner Dixon did not vote due to lack of hearing motion/discussion by phone.

Public Hearing

  1. FY 2022/2023 Budget Ordinance

Town Manager Hodgkins requested adoption the FY 2022/2023 Budget Ordinance. He   stated all changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2022/2022 Budget at 5:56 p.m.

Celia Stone expressed her concern over the 14% increase in water rates.

There being no further comments, Mayor Moore closed the public hearing at 6:07 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 993, Town of Farmville Budget Ordinance for Fiscal Year 2022/2023 as presented in the agenda.  Commissioner Smith seconded the motion.  The motion carried unanimously.

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Zoning Districts

Town Manager Hodgkins stated this amendment would add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Districts.

Mayor Moore opened the public hearing at 6:10 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:12 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2022) 994, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Highway Business, Light Industrial, Industrial, Permitted Uses, to Add Mini Storage.  The motion carried unanimously.

 

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by rezoning Parcel 87946 Located at 4016 Ratley Street at its Intersection with West Marlboro Road from Industrial District

     (ID) to Highway Business District (HBD)

Town Manager Hodgkins stated this amendment is to rezone Parcel 87946, located on the northeast corner of the intersection of West Marlboro Road and Ratley Road from Industrial District (ID) to Highway Business District (HBD).

Mayor Moore opened the public hearing at 6:13 p.m.

Denise Wilkins asked what this storage building will do to the citizens in the Marlboro District.

There being no further comments, Mayor Moore closed the public hearing at 6:20 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 995, Ordinance Amending Chapter 157 Zoning.  The motion carried unanimously.

 Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • May 2, 2022 – Regular Session
  • May 2, 2022 – Closed Session
  • May 23, 2022 – Budget Workshop Session
  1. Adoption of Ordinance Amending FY 2021/2022 Budget Ordinance

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance.

  1. Appointment of May Museum Advisory Committee Member – Mark Andrews

To adopt a resolution appointing Mark Andrews as a member of the May Museum and Park Commission.

  1. Re-Appointment of Parks & Recreation Board Member – Justin Foskey

To adopt a resolution re-appointing Justin Foskey as a member of the Recreation Advisory Board.

  1. Re-Appointment of Parks & Recreation Board Member – Paul Grimes

To adopt a resolution re-appointing Paul Grimes as a member of the Recreation Advisory Board. 

  1. Appointment of Parks & Recreation Board Member – Chris Foskey

To adopt a resolution appointing Chris Foskey as a member of the Recreation Advisory Board. 

10.Appointment of Parks & Recreation Board Member – Daniel Jones

To adopt a resolution appointing Daniel Jones as a member of the Recreation Advisory Board. 

11.Appointment of Parks & Recreation Board Member – Jerry Mozingo

To adopt a resolution appointing Jerry Mozingo as a member of the Recreation Advisory Board.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the May 2, 2022 regular session and closed sessions, and the May 23, 2022 budget workshop session
  • Adopted Ordinance (2022) 996, An Ordinance Amending the FY 2021/2022 Budget Ordinance
  • Adopted Resolution (2022) 1551, Appointing a Member to the May Museum and Park Commission- Mark Andrews
  • Adopted Resolution (2022) 1552, Re-Appointing a Member to the Recreation Advisory Board- Justin Foskey
  • Adopted Resolution (2022) 1553, Re-Appointing a Member to the Recreation Advisory Board- Paul Grimes
  • Adopted Resolution (2022) 1554, Appointing a Member to the Recreation Advisory Board- Chris Foskey
  • Adopted Resolution (2022) 1555, Appointing a Member to the Recreation Advisory Board- Daniel Jones
  • Adopted Resolution (2022) 1556, Appointing a Member to the Recreation Advisory Board- Jerry Mozingo
  • The motion carried unanimously.

Items for Discussion

  1. Subdivision Plat- Churchill Square Subdivision

Town Manager Hodgkins stated Phillip A. Lewis is requesting approval of the Subdivision Plat for Churchill Square Subdivision.  Hodgkins stated final approval is needed by the Board for the Town to record the Final Plat, allowing addresses to be assigned and permits to build to be issued.  He added that the plat was unanimously approved by the Planning Board at their May 10, 2022 meeting.

Commissioner Smith made a motion to approve the Final Plat for the Churchill Square Subdivision.  The motion carried unanimously.

  1. Establishment of Park Hours

Recreation Director Diane White suggested to the Board to establish park closing hours to keep our parks safe.  She added that most parks in the area have closing hours.  White suggested making 9:00 p.m. as the closing time for all parks.  She stated if approved, signage will be added at each park stating park hours.

On motion by Commissioner Elks, the Board approved for all parks to have a closing time of 9:00 p.m. and for proper signage to be added at each park, with the effective date to be July 1. 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

Celia Stone stated she would find the name of her contact at GUC that gave her information.

Robert May, who resides at 4668 NC Highway 121 in Farmville, stated there needed to be clarification of what you define as a park when you establish closing hours.

Kathy Holmes, a representative of the Senior Center, asked what the approved budget is for senior center & community garden.

Denise Wilkins asked why we needed park hours and if there were any problems at the parks.

AC Saleem asked if there was an opening time for parks as well.

Adjournment

On motion by Commissioner Hobbs, the meeting was adjourned at 6:45 p.m.  The motion carried unanimously.

AGENDA (Revision) | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 27, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Brenda Elks. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • Independence Day Celebration will be held on July 3rd
  • National Night Out will be held on August 2nd
  • Pay Classification Study process to begin July 13th
  • Burns at The Daily Reflector is going to be getting more Farmville news in the paper by the Town submitting story ideas and regular written articles

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

  1. Introduction of Pitt County Manager Janis Gallagher

Mayor Moore introduced Janis Gallagher, Pitt County Manager.  Mrs. Gallagher introduced herself as the new County Manager for Pitt County and stated she has been visiting all the municipalities in the county.  She expressed her excitement with the things Farmville has happening in its town and hopes that the county and town can partner on some projects.

  1. Report from Farmville Fire Department

Buzzy Wells provided the Board with an update on the Fire Department activities and stated that they hit a record on the number of calls received and answered this year.

Proclamation- Mayor Moore

  1. Parks and Recreation Month

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Public Hearing

  1. Adoption of Comprehensive Land Use Plan

Town Manager Hodgkins gave a presentation on the completed Comprehensive Land Use Plan.

 Frank Bradham, Chairman of the Farmville Planning Board, thanked the Board for selecting Stewart, Inc., a wonderful firm, to complete the Land Use Plan.  He stated the Planning Board unanimously recommended approval of the plan as presented.

Jake Petrosky, a representative from Stewart, Inc., provided highlights from the plan and talked about next steps going forward.

       Mayor Moore declared the public hearing open at 6:08 p.m.

       There being no further comments, Mayor Moore closed the public hearing at 6:09 p.m.

On motion by Commissioner Elks, the Board adopted Resolution (2022) 1557, A Resolution Adopting the Farmville Comprehensive Land Use Plan.  The motion carried unanimously.

 Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • June 6, 2022 – Regular Session
  1. Approval of Audit Contract for Year Ended June 30, 2022

To approve the contract with Barrow, Parris & Davenport for audit services for fiscal year ended June 30, 2022.

  1. Year End Budget Amendment

To adopt an ordinance amending the FY 2021/2022 Budget to cover any final over expenditures based on predicted June 30, 2022 balances.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the June 6, 2021 regular session
  • Approved the audit contract with Barrow, Parris & Davenport for the fiscal year ended June 30, 2022
  • Adopted Ordinance (2022) 997, An Ordinance Amending the FY 2021/2022 Budget Ordinance

The motion carried unanimously.

  Citizen Presentations

There were no comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 1, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • With the help of McDavid and Associates, the State announced an award of 3 grants for Farmville:
    1. Replacement of remaining galvanized water lines in town and relining the old cast iron line from the Main Street water tank to May Boulevard
    2. Relocation of the Middle Swamp sewer outfall from the Johnsonfield Pump Station to US 258
    3. Replacement of sewer lines, services, and rehabilitate pump station in the Farmville Housing Authority
  • National Night Out will be held on August 2nd from 6 – 8 pm
  • Thursday at the Park at the May Museum will be held on August 18th from 5 – 9 pm
  • We have 2 boys representing Farmville, Bret Cash and Trey Williford, in the Babe Ruth World Series

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On a motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

  1. Presentation on the Pitt County Comprehensive Transportation Plan – Phil Geary, NCDOT

Mr. Phil Geary, PE from NCDOT, presented a draft of the Pitt County Comprehensive Transportation Plan.

  1. Presentation on the Spaying/Neutering of the Feral Cat Population in Farmville- Jamie Marcum

Ms. Jamie Marcum made a presentation to the Board on spaying/neutering of the feral cat population in Farmville.  She asked for $2,000 to trap, spay/neuter and then release.

On a motion by Commissioner Smith, the Board agreed to fund $2,000 to allow Ms. Marcum to catch/release and spay/neuter the feral cats.  The motion carried unanimously.  Mayor Moore asked for an after-action report.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • June 27, 2022 – Regular Session
  1. Ordinance to Rescind and Enact Speed Limits on US 258 Business Between Park Street and Point 0.78 Mile South of I-587 and Request Concurrence With NCDOT

To adopt an ordinance to Concur With NCDOT Action Regarding Speed Limit on US 258 Business (May Boulevard) and to approve Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence.

On a motion by Commissioner Elks, the Board adopted/approved the following:

  • Approved the minutes from the June 27, 2022 regular session
  • Adopted Ordinance (2022) 998, An Ordinance Declaring Speed Limit Concurrence on a NCDOT Road Within the Town of Farmville Corporate Limits
  • Approved Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence

The motion carried unanimously.

 Items for Discussion or Decision

  1. Report from Farmville 2018 CDBG-NR Housing Selection Committee

Town Manager Hodgkins stated the Rural Economic Development Division (REDD) has required the Town to complete a housing selection process to select houses to rehabilitate with 2018 CDBG- NR funds.  Hodgkins said McDavid Associates has completed the solicitation process outlined in the Housing Selection Committee Guidance, and applicants have been compiled and reviewed.  He presented a prioritized list recommended by the Housing Selection Committee for Board approval.  Hodgkins requested approval of the list and asked the Board to authorize Mayor Moore to approve the minutes of this agenda item so they may be certified and sent to REDD as soon as possible.

 On a motion by Commissioner Elks, the Board approved the housing priority list recommended by the Housing Selection Committee and authorized Mayor Moore to approve the minutes of this agenda item.  The motion carried unanimously. 

  1. Request by Developers of the Bynum Farm Subdivision for Town Participation in Various Development Costs Under the Amended Farmville Residential Subdivision Participation Program Policy

Town Manager Hodgkins stated that Bynum Satterwhite, the owner of the tract at the intersection of US 264 (now I-587) and US 258, along with development partners, are proposing to develop a new single-family subdivision of approximately 150 lots and have requested some financial assistance from the Town.  Hodgkins further stated that the owners and Town staff have developed a funding agreement that takes portions of the existing Town policy and amends the responsibilities of each party to reflect the current goals and economic condition of the Farmville market as it exists now.  He presented a proposed agreement for Town participation in the development of the Bynum Farm Subdivision.  He explained that the agreement meets the needs of the Town in facilitating a new, high-quality development and generating new utility and other revenue for the Town while also assisting in the developers’ plan to develop a key tract of land to meet residential needs in Farmville.

On a motion by Commissioner Dixon, the Board adopted the Residential Participation Agreement for the Bynum Farm Subdivision, with removing any reference to the multi-family units.  The motion carried unanimously.  

  1. Resolution Requesting Distressed Unit Status From NCDEQ

Town Manager Hodgkins stated in late June, the Town of Farmville received a letter from the NC Department of Environmental Quality, Division of Water Infrastructure informing the Town that it could elect to participate in a state program for “distressed units” that could assist the Town in managing its utility systems through education programs and grants for infrastructure improvements.  Hodgkins explained that if the Town elects to request a Distressed Unit designation, they will become eligible to compete for Viable Utility Program grant funds to address the deficiencies rather than paying out of pocket.  He recommended the Town to be placed on the distressed list.

 Commissioner Elks made a motion to adopt Resolution (2022) 1558, Resolution Requesting Designation as a Distressed Unit Under the Viable Utility Program.  The motion carried unanimously.

 Closed Session

On a motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On a motion by Commissioner Dixon, the Board returned into regular session at 6:54 p.m.  The motion carried unanimously. 

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:55 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 29, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Mayor Moore introduced the Mayor of Bethel, Gloristine Brown, who was present at the meeting this evening.  He also stated she is running for the N.C. House of Representatives District 8.

 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • September 15th is the last scheduled “Thursday in the Park” event at the May Museum
  • The Town staff, the Farmville group and Scott Laumann have been working behind the scenes on the Town’s branding efforts. Laumann prepared a report separated into three phases for the branding with Phase 1 involving 3 entrance signs coming into Farmville, 3 cemetery signs, identification signs at Town Hall and the Utilities Complex, decals for Town vehicles (excluding Police vehicles at this time), and downtown banners.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested to add Agenda item #9 – Schedule a Special Meeting – Electric Cost of Service Study.

On a motion by Commissioner Smith, the Board approved the agenda as presented with the above addition of Agenda item #9.  The motion carried unanimously. 

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • August 1, 2022 – Regular Session
  • August 1, 2022 – Closed Session
  1. Appointment of Planning Board Member – Richard Darden

To adopt a resolution appointing Richard Darden to the Planning and Zoning Board.

  1. Resolutions Directing the Town Clerk to Investigate the Sufficiency of an

     Annexation Petition from BRP Houses LLC and Fixing the Date of the Public

     Hearing on the Matter

To adopt a resolution directing the Town Clerk to investigate the sufficiency of the annexation petition and a resolution fixing the date of the public hearing on the question of annexation.  BRP Houses LLC filed a petition requesting annexation of a parcel located within the Dalton’s Cove Subdivision.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

  • Approved the minutes from the August 1, 2022 regular and closed sessions
  • Adopted Resolution (2022) 1559, Appointing Advisory Board Member to the Farmville Planning Board – Richard Darden
  • Adopted Resolution (2022) 1560, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation
  • Adopted Resolution (2022) 1561, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31

The motion carried unanimously.

 Items for Discussion or Decision

  1. Resolution Authorizing Application for ARPA Grant Funding to Replace Existing Asbestos Cement Waterlines Adjacent to US 264-Alternate

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on September 30, 2022 to distribute remaining allocated American Rescue Plan Act grant funds.  With the Town’s designation as “distressed”, Moore stated it allows the Town to be eligible for up to $15 million in grant funds.  He recommended authorizing the submittal of an application for replacement of asbestos cement waterlines (located adjacent to US 264 Alternate).

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1562, Authorizing Division of Water Infrastructure Application – Asbestos Cement Waterline Replacement.  The motion carried unanimously.

  1. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Water System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for water system asset inventory and assessment activities for the Town’s water system.

 

On motion by Commissioner Hobbs, the Board adopted Resolution (2022) 1563, Authorizing Asset Inventory and Assessment Application – Water System Evaluation and Improvements.  The motion carried unanimously.

  

  1. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Sanitary Sewer System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for sanitary sewer system asset inventory and assessment activities for the Town’s sanitary sewer system.

 On motion by Commissioner Elks, the Board adopted Resolution (2022) 1564, Authorizing Asset Inventory and Assessment Application – Sanitary Sewer System Evaluation and Improvements.  The motion carried unanimously.

  

  1. Resolution Authorizing Application for ARPA Grant Funding to Replace and Rehabilitate Existing Drainage Assets in South Farmville

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for drainage improvements.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1565, Authorizing Division of Water Infrastructure Application – South Farmville Drainage Improvements.  The motion carried unanimously.

  1. Consideration of Required Policies Related to American Rescue Plan Act (ARPA)

     Coronavirus State and Local Fiscal Recovery Funds

Town Manager Hodgkins stated as a part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated the Town has now received its entire allocation of $1,518,275 and will need to adopt the following new policies prior to obligating any funds:

  1. Record Retention Policy for Documents Created or Maintained Pursuant to the FRP/CSLFRF Award
  2. Eligible Project Policy for the Expenditure of American Rescue Plan Funds
  3. Allowable Costs and Cost Principles for Expenditure of American Rescue Plan Funds
  4. Non-Discrimination Policy
  5. Conflict of Interest Policy

On motion by Commissioner Dixon, the Board approved the American Rescue Plan Policies presented.  The motion carried unanimously.

  

  1. Schedule a Special Meeting – Electric Cost of Service Study

Town Manager Hodgkins requested for the Board to schedule a meeting on September 28, 2022, at 3:00 p.m. to hear from a representative of Utility Financial Solutions, the firm hired by the Town to perform an Electric Cost of Service Study, to present finding of the study.

Commissioner Elks made a motion to schedule September 28, 2022, at 3:00 p.m. for the results of the Electric Cost of Service Study and any other business that may need to come before the Board.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Shackleford, the meeting was adjourned at 6:03 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, October 3, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor Moore.

Citizen presentations

Ashanti Williams, who is a Farmville resident, stated she wanted to inform everyone of a basketball program she is having on Saturday mornings for kids with special needs.  She also stated on Saturday, December 3, 2022, there will be an event called “A Night Under the Stars, An Autastic Formal Affair” for children with autism, down-syndrome and all other unique abilities. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • The Town’s new branding logo was revealed on September 22, 2022 at the Farmville Splash Pad. New entrance way signs are being installed and new banners have been ordered.
  • The Town is currently working on a property agreement to define who can use our brand and how they may use it. The Town may eventually trademark the logo.
  • The Board heard a report from the electric rate study consultant and he has already sent some recommendations. We will need to hold a public hearing on November 7, 2022 to make any changes to rates effective January 1, 2023.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Mayor Moore asked for a motion to remove Agenda item #6 due to this item being taken care of prior to the meeting.

 On a motion by Commissioner Elks, the Board approved removing Agenda item #6- Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street.  The motion carried unanimously. 

Commissioner Dixon made a motion to accept the revised agenda.  The motion carried unanimously.

Public Hearing

  1. Annexation Petition- Houses BPR LLC (Part of Dalton’s Cove Subdivision)

Town Manager Hodgkins stated the Town received a petition from BRP Houses LLC requesting annexation of portions of two parcels located within the Dalton’s Cove Subdivision in Farmville.  Hodgkins further stated on August, 29, 2022, the Board of Commissioners directed the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for this evening.  Town Clerk Amy Johnson has certified that the petition is proper and sufficient.

Mayor Moore declared the public hearing open at 5:38 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:39 p.m.

Commissioner Smith made a motion to adopt Ordinance (2022) 999, Ordinance to Extend the Corporate Limits of the Town of Farmville.  The motion carried unanimously.

  1. To Consider Text Amendments to Chapter 111 of the Code of Ordinances    Regarding Peddlers, Solicitors, Food Trucks, and Commercial Food Vendors

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed ordinance amendments to Chapter 111 of the Farmville Code of Ordinances regarding peddlers, solicitors, food trucks, and commercial food vendors.

Mayor Moore declared the public hearing open at 5:45 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:46 p.m.

Commissioners Smith and Dixon asked to be excused from the voting.

Commissioner Elks made a motion to excuse Commissioners Smith and Dixon from the vote.  The motion carried unanimously.

On motion by Commissioner Elks, the Board approved Ordinance (2022) 1,000, Ordinance Amending Code of Ordinances, Chapter 111:  Peddlers, Solicitors, Food Trucks and Commercial Food Vendors.  The motion carried 3 to 0, with Commissioners Elks, Shackleford and Hobbs voting in the affirmative, with Commissioners Dixon and Smith abstaining.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • August 29, 2022 – Regular Session
  1. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NC General Statutes 160A-266 which include sealed bid, private negotiation and sale, negotiated offer and upset bid, and public auction.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

  • Approved the minutes from the August 29, 2022 regular session
  • Adopted Resolution (2022) 1566, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion or Decision

  1. Request by Farmville Chamber of Commerce to Provide Funding Assistance For “A Taste of Farmville”- Lori Drake

Lori Drake asked the Board for $6,500 to cover the advertising and production costs of the Taste of Farmville and Holiday Open House events.

After a general discussion, Commissioner Elks made a motion to approve the contribution of $5,000 to the Farmville Chamber of Commerce for the Taste of Farmville and Holiday Open House events, with the stipulation if the remaining request of $1,500 is needed, to come back to the Board and let them know the specific need.  The motion carried unanimously.

 

  1. Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street

Agenda item was removed due to matter being resolved prior to the meeting.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, November 7, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • The Town’s new logo is now being introduced by new entrance signs into town, new logo hoodies for employees, new decals for vehicles, and banners for display downtown.
  • Upcoming events taking place during the holiday season are the Christmas Tree lighting on December 2nd at 6:00 p.m., the Taste of Farmville on December 2nd at 6:30 p.m., the Christmas Parade on December 10th at 10:30 a.m. and the May Museum Christmas Tea on December 11th at 3:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Dixon made a motion to accept the agenda as presented this evening.  The motion carried unanimously.

Proclamation- Lung Cancer Awareness Month

  1. Lung Cancer Awareness Month

Mayor Moore presented a proclamation declaring the month of November as Lung

Cancer Awareness Month in Farmville.

Public Hearing

  1. Ordinance to Amend Chapter 157 of the Code of Ordinances to Amend the Official Zoning Map to Rezone Property on the North Side of Wesley Church Road Being All of Parcels #15776, #15825, and #15826 From Residential-Agricultural (RA-20) District and Residential (R-15) District to Residential (R-8) District

Town Manager Hodgkins stated the public hearing is to receive citizen input on a proposal to rezone Parcels #15776, #15825 and #15826 located on the north side of Wesley Church Road from Residential Agricultural (R-20) and Residential (R-5) to Residential (R-8).  He noted that the request was consistent with the newly adopted Land Use Plan and was recommended by the Planning Board.

Mayor Moore declared the public hearing open at 5:38 p.m.

Stephanie Nobles, who resides at 4098 East Prince Road in Farmville, expressed her concern over not wanting Parcel (15776) rezoned.

Rex Nobles, husband to Stephanie Nobles, stated he strongly opposed this rezoning.

David Ellington, who resides at 4097 East Prince Road in Farmville, expressed his concern over not wanting the area rezoned as well.

Kevin Varnell, representing the petitioner, stated that there were plans to build approximately 250 single family homes and 133 townhomes on the tracts if rezoned.

Alton Joyner, who resides at 3258 Moye Turnage Road, also expressed his displeasure      with the rezoning of the parcel.

There being no further comments, Mayor Moore closed the public hearing at 6:10 p.m.

After a general discussion by the Board, Commissioner Elks made a motion to deny the request.  The motion carried unanimously.

  1. To Consider Amendments to the Farmville Electric Rate Schedule

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed electric rate adjustments from a study conducted of retail electric rates by the firm of United Financial Services.  Hodgkins stated the study was performed to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.

Mayor Moore declared the public hearing open at 6:36 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:37 p.m.

Richard Van Der Maas, from ElectriCities, stated the average citizen will see a $1.00 and 1% increase if the proposed amendments are approved.

On motion by Commissioner Smith, the Board approved the recommended revisions to the Town’s rates with the effective bill rendered date of January 1, 2023.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • September 28, 2022 – Special session
  • September 28, 2022 – Closed session
  • October 3, 2022 – Regular session
  1. Re-Appointment of Housing Authority Board Member – Amos Horne

To adopt a resolution re-appointing Amos Horne to the Housing Authority Board.

  1. Re-Appointment of Housing Authority Board Member – Edward Tew

To adopt a resolution re-appointing Edward Tew to the Housing Authority Board.

  1. Appointment of Planning Board Member – Kevin Wainwright

      To adopt a resolution to appoint Kevin Wainwright to serve as a member on the

Planning and Zoning Board.

  1. Appointment of Library Advisory Board Member – Marvin Moye

      To adopt a resolution to appoint Marvin Moye to serve as a member of the Library

Advisory Board.

  1. Adoption of Ordinance Amending FY 2022/2023 Budget – Animal Control

To adopt an ordinance amending the FY 2022/2023 Budget to place funds approved by the Board into the Animal Control budget for feral cat care.

10.Adoption of Ordinance Amending FY 2022/2023 Budget- Police

To adopt an ordinance amending the FY 2022/2023 Budget to place funds received from insurance into the Police budget to cover the cost of repairs to the 2017 Dodge Charger due to a vehicle accident.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the September 28, 2022 special session, the September 28, 2022 closed session, and the October 3, 2022 regular session
  • Adopted Resolution (2022) 1567, Appointing a Member to the Farmville Housing Authority Board- Amos Horne
  • Adopted Resolution (2022) 1568, Appointing a Member to the Farmville Housing Authority Board- Edward Tew
  • Adopted Resolution (2022) 1569, Appoint Advisory Board Member- Farmville Planning Board- Kevin Wainwright
  • Adopted Resolution (2022) 1570, Appointing a Member to the Library Advisory Board- Marvin Moye
  • Adopted Ordinance (2022) 1001, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Feral Cat Care
  • Adopted Ordinance (2022) 1002, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Police

The motion carried unanimously.

 Items for Discussion or Decision

11.Contract Award- Moore Street Sanitary Sewer Replacement

David Weir, from McDavid Associates, stated bids for construction of sanitary sewer replacement along Moore Street, Barrett Street and Fields Street were received on October 25, 2022, and that the low bidder is Carolina Utilities.  Weir further stated that based on the lowest bid, project costs exceed available project funds by approximately $85,000.  To move forward with a recommendation of tentative award, Weir presented a reduced project scope which removed the replacement of sewer on Fields Street based on greater evidence of inflow/infiltration problems on Moore Street and Barrett Street.  He requested approval of a resolution awarding the construction contract and amending the capital project budget.  He explained a separate supplemental funding request has been submitted to the Division of Water Infrastructure and if granted, then the deleted scoping from the project will be added back through a change order.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1571, Resolution Tentatively Awarding Construction Contract and Amending Capital Project Budget Ordinance – 2021 Sanitary Sewer Improvements, Contract No. 5 – Moore Street Sanitary Sewer Replacement Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

12.January Board of Commissioners Meeting

Mayor Moore asked the Board to consider moving the January Board meeting to January 9th due to the New Year holiday.

On motion by Commissioner Hobbs, the Board approved moving the January Board of Commissioners meeting to January 9, 2023 due to the New Year holiday.  The motion carried unanimously.

 13.Temporary Street Closure- Taste of Farmville   

Mayor Moore asked the Board to adopt an ordinance to temporarily allow certain downtown streets to be closed during the Taste of Farmville event to be held on December 2, 2022.

Commissioner Elks made the motion to adopt Ordinance (2022) 1003, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and a Portion of Wilson Street Between Joe Phillips Alley and Walnut Street in Farmville, NC on December 2, 2022.  The motion carried unanimously.

Town Manager Hodgkins stated the Fire Department has invited the Town Board to attend their annual Christmas party this year on December 5th.  He suggested moving their meeting time up.

On motion by Commissioner Dixon, the Board agreed to move the December Board of Commissioners meeting on December 5th to start at 5:00 p.m.  The motion carried unanimously.

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

 

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, December 5, 2022 at 5:00 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks was absent.

Mayor Moore called the meeting to order at 5:00 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

  • New Branding/marketing is still ongoing and new sweatshirts were presented to each Board member this evening
  • One local merchant is currently selling the new branding items – Pharmville Drug
  • The Christmas Tree Lighting and the Taste of Farmville event was a success and well attended
  • The Farmville Christmas Parade is scheduled for Saturday, December 10th at 10:30 a.m. and the Day of Prayer is happening from 6-7:00 p.m.
  • The May Museum Christmas Tea will be held on Sunday, December 11th from 3-5:30 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion to accept the agenda as presented.  The motion carried unanimously.

Items for Consent

  1. Approval of Minutes

To approve the minutes from the following session(s):

  • November 7, 2022 – Regular session

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

  • Approved the minutes from the November 7, 2022 regular session

The motion carried unanimously.

 Items for Discussion or Decision

  1. Consideration of a Resolution Selecting an Engineering Services Provider for the ARPA Funded Middle Swamp Sanitary Sewer, Housing Authority Sanitary Sewer Improvements, and Galvanized/Cast Iron Waterline Rehabilitation Projects

Rich Moore, from McDavid Associates, stated the Town was awarded American Rescue Plan Act (ARPA) State Revolving Fund grants on July 13-14, 2022 by the State Water Infrastructure Authority for the following projects:

  • $4,431,000 under project SRP-W-ARP-0157 – Middle Swamp Sanitary Sewer Outfall Relocation
  • $3,580,000 under project SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements
  • $2,454,000 under project SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation

Moore continued by stating that after the award of funds, the Town proceeded with procurement of technical services and for each project, a single proposal was received by the proposal deadline of October 28, 2022.  He requested for the Town to select an engineering service provider based on proposals received in support of moving forward.

On motion by Commissioner Smith, the Board selected McDavid Associates as their engineering provider and adopted Resolution (2022) 1572, Resolution Selecting Engineering Service Provider – American Rescue Plan Act Projects: SRP-W-ARP-0157- Middle Swamp Sanitary Sewer Outfall Relocation, SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements, SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation.  The motion carried unanimously.

  1. Consideration of a Resolution Endorsing NCDOT’s Plans to Make Safety     Improvements at the Intersection of US 258 and Stantonsburg Road

Town Manager Hodgkins stated NCDOT is asking for the Town to adopt a resolution to show support of the installation of traffic islands and an all way stop at US 258 and Stantonsburg Road.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1573, Resolution to Support the Installation of Traffic Islands and an All Way Stop at US 258 and Stantonsburg Road.  The motion carried unanimously.

  1. Board of Commissioners Annual Retreat  

Town Manager Hodgkins asked for the Board to consider scheduling the annual retreat earlier this year due to the time sensitivity of the Pay and Classification Study and Personnel Policy update.

On motion by Commissioner Dixon, the Board approved to hold the annual retreat on January 30, 2022 and January 31, 2022, starting at 9:00 a.m. in the Town Hall conference room.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Dixon, the meeting was adjourned at 5:27 p.m.  The motion carried unanimously.