Council Meeting Archives

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 3, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs attended the meeting by phone.

Mayor Moore called the meeting to order at 6:30 p.m.

David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag lead by Luke Garner.

Citizen Presentations

Mayor Moore stated there were no citizen presentations this evening.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Upcoming events
  • 1^st Friday in Farmville Celebration will be held on January 7, 2022 at 6:00 p.m. with music and then followed by fireworks at 7:00 p.m. The stores downtown will remain open later as well.
  • 150-Year Black Tie Gala will be held on Saturday, January 15, 2022
  • Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.
• Library Building will be closed January 8^th and 10^th due to moving shelves in the children’s area.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins stated there were no changes this evening.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented. The motion carried unanimously.

Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore presented Melinda Sampson from Eastern Stop Human Trafficking Now with a proclamation declaring January, 2022 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Commissioner Elks.

Items for Consent

2. Appointment of Fire Chief for 2022

To approve the appointment of Tommy Brady as Fire Chief for another one-year term.

3. Appointment of Planning Board Member (ETJ)- Dana Harrell

To recommend appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as a member of the Farmville Planning Board/Board of Adjustment as the ETJ Representative.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the Appointment of Tommy Brady as Fire Chief for the 2022 year
• Approved the recommendation of appointment to the Pitt County Board of Commissioners, for Dana Harrell to serve as the ETJ Representation for the Farmville Planning Board/ Board of Adjustment

The motion carried unanimously.

Items for Discussion

4. Resolution Declaring Personal Property As Surplus

Town Manager Hodgkins provided a list of personal property owned by the Town which is no longer in use and requested permission to sell this property using any means authorized by the NC General Statutes 106A-266, including private negotiation and sale, sealed bid, negotiated offer and upset bid, and public auction.

Commissioner Dixon made a motion to adopt Resolution (2022) 1538, Authorizing Town Manager to Dispose of Surplus Personal Property.  The motion carried unanimously.

5. Discussion of Authorizing an Electric Customer Service Survey for the Town of Farmville

Town Manager Hodgkins stated that each year, ElectriCitites of North Carolina retains a survey research firm to survey customers in several electric cities to gauge customer satisfaction.  Hodgkins stated that Farmville last participated in the study in 2018 and is due for an updated study along with several other communities in North Carolina.  He requested that the Board authorize ElectriCities and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.

On motion by Commissioner Elks, the Board authorized ElectriCitites and Great Blue Research to conduct the 2022 Retail Customer Perception and Segmentation Survey in Farmville.  The motion carried unanimously.

6. Consideration of Draft Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins presented a draft agenda for the Annual Planning Retreat for the Board’s review.

Citizen comments

Mayor Moore asked for citizen comments at this time.

John Spruill, a Farmville citizen, asked for the Board to provide CDBG information at the Retreat in order to inform citizens about the opportunity.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 7:10 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized Annie Tyson Ellis, who resides at 4390 Wallace Street.

Ms. Ellis expressed her concern over protection of children in the schools regarding COVID policy.  She also expressed that some of the young people were wondering if they were going to have a prom this year.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Budget calendar is provided in the agenda packet for review.
• The plaque for Bobby Evans from the October fountain dedication has finally come in and the Town will be making plans to get it professionally mounted.
• New website is complete and launch date is coming soon.
• Sesquicentennial Parade will be held be on Saturday, February 12, 2022 at 11:00 a.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins asked the Board to consider tabling Agenda item #6 until the March meeting so more information can be made available.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented with the removal of Agenda item #6.  The motion carried unanimously.

Public Hearings

1. Rezone Property at the Intersection of May Boulevard and West Horne Avenue

      (Parcel #87736) from Highway Business (HBD) to Residential-5 (R-5)

Code Enforcement Director Paul Ellis stated that the public hearing was to receive input on a proposed request to rezone Parcel #87736 (0.49 of 2.51 acres) located at the corner of May Boulevard and West Horne Avenue from Highway Business (HBD) to Residential (R-5).

Mayor Moore opened the public hearing at 6:40 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:41 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2022) 990, Ordinance Amending Chapter 157, Zoning, the Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• December 6, 2021 – Closed Session
• January 3, 2022- Regular Session

3. Ordinance Amending the FY 2021/2022 Budget Ordinance – Library Department

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance to place funds received from the Albert and Nan Gray Monk Foundation into the Library Part-time Wages expenditure account to use for general operating expenses.

4. Re-Appointment of Housing Authority Board Member – Karen Davis

To adopt a resolution re-appointing Karen Davis to the Farmville Housing Authority Board to serve another term.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the December 6, 2021 closed session and the January 3, 2022 regular session
• Adopted Ordinance (2022) 991, An Ordinance Amending the FY 2021/2022 Budget Ordinance – Library
• Resolution (2022) 1539, Re-Appointing a Member to the Farmville Housing Authority Board – Karen Davis

The motion carried unanimously.

Items for Discussion

5. Presentation of Audit Report for FY 2020/2021

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2021.

Mayor Moore thanked Mr. Parris for the audit report.

6. Consideration of Revisions to the Farmville Public Library Code of Conduct

Tabled

7. Resolution Approving State Water Reserve Application

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Drinking Water Reserve (SWWR) program (water system improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1540, Approving State Drinking Water Reserve Application.  The motion carried unanimously.

8. Resolution Approving State Wastewater Reserve Application

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on May 2, 2022 under the State Wastewater Reserve (SWWR) program (sanitary sewer improvements) to distribute allocated American Rescue Plan Act (ARPA) grant funds.  Moore stated that the availability of ARPA funds create an opportunity to address many of the Town infrastructure needs.  He requested approval to submit an application.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1541, Approving State Wastewater Reserve Application.  The motion carried unanimously.

9. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

Town Manager Hodgkins requested adoption of an ordinance to close a portion of Main Street for the Dogwood Festival which will be held April 22-24, 2022.

Commissioner Elks made a motion to adopt Ordinance (2022) 992, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 22-24, 2022.  The motion carried unanimously.

10. Consideration of Final Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins stated that Commissioner Dixon has recently reported a conflict with the dates of the Board Retreat.  Hodgkins suggested alternate dates of February 28^th and March 1^st.  He added that on March 1^st, the Board would have to hold the meeting at the Library location due to court activities this day.

Mayor Moore suggested moving both days of the retreat to the Library.

On motion by Commissioner Hobbs, the Board approved the Library Building as the location for the retreat and the dates to be February 28, 2022 and March 1, 2022, starting at 9:00 a.m. each day.  The motion carried unanimously.

Closed Session

On motion by Commissioner Elks, the Board adjourned into closed session at 7:23 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks and second by Commissioner Smith, the Board returned into regular session at 8:58 p.m.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

Steven Hardy-Braz, a Farmville resident, thanked the Board for their continued progress towards developing/updating sidewalks in Farmville and to hopefully becoming completely ADA compliant in the future.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 9:06 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, March 7, 2022 at 6:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 6:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam, a Farmville resident.

Ms. Salaam expressed her concern about being charged for water she was not using and having to pay flat minimum rates.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Thanked the Board for the retreat and stated it was a success
• Retail Electric Customer Satisfaction Survey is being conducted by ElectriCities. It is available on the Town’s website, and they will begin calling customers starting the middle of this month.
• Branding discussions are ongoing

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• February 7, 2022 – Regular Session
• February 7, 2022- Closed Session

2. Appointment of Dogwood Festival Committee Member- Laurie Williamson

To adopt a resolution appointing Laurie Williamson as a member of the Dogwood Festival Advisory Committee.

On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the February 7, 2022 regular and closed session minutes
• Adopted Resolution (2022) 1542, Appointing a Member to the Farmville Dogwood Festival Advisory Committee- Laurie Williamson

The motion carried unanimously.

Items for Discussion

3. Consideration of Revisions to the Farmville Public Library Code of Conduct

Town Manager Hodgkins stated the Library is seeking approval for revisions to the current Code of Conduct Policy to make it less vague and more easily enforced by the Library staff.  Hodgkins stated that the current policy does not specify consequences for violating the Code of Conduct which makes it difficult for staff members.

On motion Commissioner Elks, the Board approved the revisions to the Library Code of Conduct Policy.  The motion carried unanimously.

4. Consideration of Authorizing an Electric Utility Cost of Service Study Through ElectriCities

Town Manager Hodgkins stated that the last electric rate study was conducted in 2015 and the Town needs a new study to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.  Hodgkins informed the Board that he contacted ElectriCities, and they have provided a proposal outlining the proposed Scope of Services and cost of conducting the study.  He said United Financial Solutions (UFS) would be performing the study, which is the same firm that was commissioned to perform the study for Farmville in 2015.  Hodgkins stated that the cost of the study is $25,700 but the Town is eligible for an ElectriCities System Betterment Grant which will reduce the cost of the study by $5,000.

Commissioner Smith made a motion to approve the agreement with ElectriCities of North Carolina to secure the services of United Financial Solutions to provide a cost-of-service study, financial plan and rate design for Farmville’s Electric Utility.  The motion carried unanimously.

5. Consideration of Changing the Meeting Time for Regular Commissioners

      Meetings

Town Manager Hodgkins stated some Board members have expressed an interest in holding the regular monthly Board of Commissioners meeting beginning at 5:30 p.m. to better accommodate the public that would like to attend immediately after work and Town Staff who are required to attend or otherwise may want to attend the meeting immediately after work.

On motion by Commissioner Elks, the Board approved the Board of Commissioners meeting time change from 6:30 p.m. to 5:30 p.m. start time, effective with the April 4, 2022 meeting.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 6:54 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, April 4, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed b the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, who resides at 3740 Dr. Jones Road in Farmville.

Ms. Williams thanked the Board for allowing her to have the Autistic Extravaganza event last April, where they raised $3,560 to help the EC kids at Sugg/Bundy.  She stated that the Autistic Extravaganza event this year will be held on April 16 at 2:00 p.m., at the Babe Ruth Baseball field, and the funds raised will go to Farmville Middle School to help the EC kids there.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town is currently in the process of converting our drinking water over to our wells.
• The electric customer satisfaction survey is going on now with 40% residential and 20% commercial surveys being complete.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following to be added to the consent agenda:

• Agenda Item #6 – Surplus Property Resolution

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #6 – Surplus Property Resolution to the consent agenda.  The motion carried unanimously.

Special Presentation

1. Proclamation Declaring April as National Poetry Month in Farmville- Mayor Moore

Mayor Moore read a proclamation declaring April as National Poetry Month in Farmville. 

 Commissioner Dixon and Commissioner Hobbs shared a few poems of their own selection.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• February 28, 2022 – Retreat Session 1
• March 1, 2022 – Retreat Session 2
• March 7, 2022 – Regular Session

6. Surplus Property Resolution

To adopt a resolution listing personal property currently owned by the Town which is no longer in use, and which can be sold by private sale as authorized by NCGS 160A-267.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the February 28, 2022 retreat session 1, March 1, 2022 retreat session 2 and March 7, 2022 regular session minutes
• Adopted Resolution (2022) 1543, Resolution Authorizing Town Manager to Dispose of Surplus Property by Private Sale

The motion carried unanimously.

Items for Discussion

3. Consideration of Resolution to Accept a Funding Offer from the Clean Water State Revolving Fund for Assistance to Replace Substandard Sanitary Sewer Lines on Moore, Barrett, and Fields Street

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 9, 2022.  He stated that the funding offer is for a $500,000 principal forgiveness loan (grant) to replace sections of aged, deteriorating sanitary sewer pipes located on Moore Street, Barrett Street, and Fields Street.  Moore further stated that the Division of Water Infrastructure requires all financial assistance award recipients to formally approve obligated funding.  He requested adoption of a resolution to accept the funding offer and to adopt a capital project budget ordinance.

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1544, Resolution Adopting Capital Project Budget Ordinance, Moore Street Sanitary Sewer Replacement, Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

4. Reschedule Regular July Board of Commissioners Meeting to June 27, 2022

Mayor Moore requested for the July 4^th regular Board of Commissioners meeting to be moved to Monday, June 27^th at 5:30 p.m.

Commissioner Elks made a motion to change the July Board of Commissioners meeting to June 27, 2022.  The motion carried unanimously.

5. Reschedule Regular September Board of Commissioners Meeting to August 29,2022

Mayor Moore requested for the regular September Board of Commissioners meeting to be moved to Monday, August 29^th at 5:30 p.m.

Commissioner Hobbs made a motion to change the September Board of Commissioners meeting to August 29, 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no comments.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, May 2, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner David Shackleford entered the meeting at 6:16 p.m.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Citizen Presentations

Mayor Moore recognized Bobby Evans, a Farmville citizen who resides at 3109 Arrowhead Place.

Mr. Evans expressed his concern over an issue with the sound of howling dogs from 3185 North Pitt Street that have disturbed the peace in the neighborhood for over a year now.  He stated one of the problems was that no one lived at this location except for the dogs.  Mr. Evans expressed his belief that a kennel of 4 or more dogs should not be located so close to a residential area.  He thanked Mayor Moore and numerous Town employees who have tried to help resolve this matter and asked for their continued support towards a resolution.

Mayor Moore recognized Bert Warren, Jr., a Farmville citizen who resides at 3124 Arrowhead Place.

Dr. Warren expressed his concern over the noise of the dogs and how he has had many sleepless nights.  He stated that he believes an ordinance violation exists and respectfully ask

Mayor Moore recognized Tim Reida, a Farmville citizen who resides at 3102 Arrowhead Place.

Mr. Reida played a recording of the dogs barking for the Board to hear, in order to illustrate the problem in the neighborhood.  He referenced several Town Ordinances which address noise violations.

Mayor Moore stated that the county is enacting a new ordinance which will give us more authority to address the problem since the barking dogs are housed outside the Town city limits.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Another successful Dogwood Festival is in the books
• NC Department of Labor recognized the town for their excellent safety record. The Town received several awards for safe work practices in multiple departments including Public Works, Police, Utilities and Administration.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously.

Special Presentation

1. Presentation by Shantel Hawkins, Pitt County NAACP

Shantel Hawkins, from the Pitt County NAACP, gave a report on the recent activities of the group. 

2. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore read a proclamation declaring May as Bicycle Month in Farmville. 

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• April 4, 2022 – Regular Session

4. Re-Appointment of Dogwood Festival Advisory Committee Member – Blair East

To adopt a resolution re-appointing Blair East to the Farmville Dogwood Festival Advisory Committee.

5. Re-Appointment of Dogwood Festival Advisory Committee Member – Denise McLawhorn

To adopt a resolution re-appointing Denise McLawhorn to the Farmville Dogwood Festival Advisory Committee.  

6. Re-Appointment of Dogwood Festival Advisory Committee Member – Dan Taylor

To adopt a resolution re-appointing Dan Taylor to the Farmville Dogwood Festival Advisory Committee. 

7. Re-Appointment of May Museum Advisory Committee Member – Tracie Durrett

To adopt a resolution re-appointing Tracie Durrett to the May Museum Advisory Committee.

8. Re-Appointment of May Museum Advisory Committee Member – Larry King

To adopt a resolution re-appointing Larry King to the May Museum Advisory Committee.

9. Re-Appointment of May Museum Advisory Committee Member – Joe Willoughby

To adopt a resolution re-appointing Joe Willoughby to the May Museum Advisory Committee.

 On motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the April 4, 2022 regular meeting
• Adopted Resolution (2022) 1545, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Blair East
• Adopted Resolution (2022) 1546, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Denise McLawhorn
• Adopted Resolution (2022) 1547, Resolution Re-Appointing a Member to the Dogwood Festival Advisory Committee – Dan Taylor
• Adopted Resolution (2022) 1548, Resolution Re-Appointing a Member to the May Museum and Park Commission – Tracie Durrett
• Adopted Resolution (2022) 1549, Resolution Re-Appointing a Member to the May Museum and Park Commission – Larry King
• Adopted Resolution (2022) 1550, Resolution Re-Appointing a Member to the May Museum and Park Commission – Joe Willoughby

The motion carried unanimously.

Items for Discussion

10. Community Organization Funding Requests for FY 2022/2023 Budget

The following organizations presented their funding requests for the FY 2022/2023 Budget:

• Farmville Area Arts Council – no representative present
• Farmville Community Garden – Cathy Holmes
• Farmville Middle School – no representative present
• Farmville Rescue and EMS – no representative present
• Farmville Senior Council – Cathy Holmes
• B. Sugg and Sam Bundy Schools – no representative present
• Pitt County Council on Aging – no representative present

11. Presentation of Town Manager’s Recommended Budget for FY 2022/2023, Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins gave a brief overview of the recommended budget for FY 2022/2023.  He asked the Board to set a date for the budget workshop and a date for the budget public hearing.

On motion by Commissioner Hobbs, the Board set Monday, May 23, 2022 at 9:00 a.m. for their budget workshop.  The motion carried unanimously.

On motion by Commissioner Elks, the Board set Monday, June 6, 2022 to hold the public hearing on the budget.  The motion carried unanimously.

Closed Session

12. Pursuant to NCGS 143-318.11(a)(3) – Legal Matters

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On motion by Commissioner Elks, the Board returned into regular session at 7:43 p.m.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

AC Salaam expressed her concern over any utility rates increases and stated she hopes consideration is given to lower income citizens when it comes to base (minimum) charges.

Adjournment

On motion by Commissioner Shackleford, the meeting was adjourned at 7:46 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 6, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks and David Shackleford; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Jamin Dixon attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Special Presentation

Mayor Moore recognized Connie Corey to give the Board a brief update on the current housing market in Farmville.

Mrs. Corey provided the Board with an update on the housing situation in Farmville and how the number of new housing units has increased with several new subdivisions.  She stated five days is currently the average days to sell a property in Farmville and that the highest property sold in the last month was $400,000.

Commissioner Brenda Elks recognized Connie Corey and all her accomplishments over the years.

Mayor Moore introduced Senator Don Davis.

Senator Don Davis presented the Order of the Long Leaf Pine Award to Connie Corey for all her achievements.

Citizen Presentations

Mayor Moore recognized Celia Stone, who resides at 3264 North Waverly Street in Farmville.

Mrs. Stone suggested the Town needs to be more conscious of their energy usage.  She expressed her concern over the new Library Building debt payments and questioned how the Town was going to possibly pay for the new Fire Station Building that is in the planning stages.  She also expressed her concern over the increases in water, sewer, electric and garbage rates proposed in the FY 2022/2023 Budget.

Mayor Moore recognized Judy Gidley, who resides at 8657 West Marlboro Road.

Ms. Gidley expressed her concern over the utility rate increases and the new Library Building debt payments.

 Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• May Museum is beginning their “Thursday in the Park” series this summer and has planned on the following dates and will run 5:00 p.m. until 9:00 p.m.: June 23, July 21, August18, September 15
• Our Independence Day Celebration will take place on July 3, 2022 from 6:00 p.m. until 9:30 p.m. with live music, food and fireworks on the Town Commons.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested for the following addition to the agenda:

• Establishment of Recreation Park Hours

Commissioner Elks made a motion to add this item to the agenda and accept the agenda as presented with this addition.  The motion carried 4 to 0.  Commissioner Dixon did not vote due to lack of hearing motion/discussion by phone.

Public Hearing

1. FY 2022/2023 Budget Ordinance

Town Manager Hodgkins requested adoption the FY 2022/2023 Budget Ordinance. He   stated all changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2022/2022 Budget at 5:56 p.m.

Celia Stone expressed her concern over the 14% increase in water rates.

There being no further comments, Mayor Moore closed the public hearing at 6:07 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 993, Town of Farmville Budget Ordinance for Fiscal Year 2022/2023 as presented in the agenda.  Commissioner Smith seconded the motion.  The motion carried unanimously.

2. Ordinance to Amend Chapter 157 of the Code of Ordinances to Add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Zoning Districts

Town Manager Hodgkins stated this amendment would add Mini Storage as a Permitted Use in the Highway Business, Light Industrial, and Industrial Districts.

Mayor Moore opened the public hearing at 6:10 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:12 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2022) 994, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Highway Business, Light Industrial, Industrial, Permitted Uses, to Add Mini Storage.  The motion carried unanimously.

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the Official Zoning Map of the Town of Farmville by rezoning Parcel 87946 Located at 4016 Ratley Street at its Intersection with West Marlboro Road from Industrial District

     (ID) to Highway Business District (HBD)

Town Manager Hodgkins stated this amendment is to rezone Parcel 87946, located on the northeast corner of the intersection of West Marlboro Road and Ratley Road from Industrial District (ID) to Highway Business District (HBD).

Mayor Moore opened the public hearing at 6:13 p.m.

Denise Wilkins asked what this storage building will do to the citizens in the Marlboro District.

There being no further comments, Mayor Moore closed the public hearing at 6:20 p.m.

On motion by Commissioner Elks, the Board adopted Ordinance (2022) 995, Ordinance Amending Chapter 157 Zoning.  The motion carried unanimously.

 Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• May 2, 2022 – Regular Session
• May 2, 2022 – Closed Session
• May 23, 2022 – Budget Workshop Session

5. Adoption of Ordinance Amending FY 2021/2022 Budget Ordinance

To adopt an ordinance amending the FY 2021/2022 Budget Ordinance.

6. Appointment of May Museum Advisory Committee Member – Mark Andrews

To adopt a resolution appointing Mark Andrews as a member of the May Museum and Park Commission.

7. Re-Appointment of Parks & Recreation Board Member – Justin Foskey

To adopt a resolution re-appointing Justin Foskey as a member of the Recreation Advisory Board.

8. Re-Appointment of Parks & Recreation Board Member – Paul Grimes

To adopt a resolution re-appointing Paul Grimes as a member of the Recreation Advisory Board. 

9. Appointment of Parks & Recreation Board Member – Chris Foskey

To adopt a resolution appointing Chris Foskey as a member of the Recreation Advisory Board. 

10.Appointment of Parks & Recreation Board Member – Daniel Jones

To adopt a resolution appointing Daniel Jones as a member of the Recreation Advisory Board. 

11.Appointment of Parks & Recreation Board Member – Jerry Mozingo

To adopt a resolution appointing Jerry Mozingo as a member of the Recreation Advisory Board.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the May 2, 2022 regular session and closed sessions, and the May 23, 2022 budget workshop session
• Adopted Ordinance (2022) 996, An Ordinance Amending the FY 2021/2022 Budget Ordinance
• Adopted Resolution (2022) 1551, Appointing a Member to the May Museum and Park Commission- Mark Andrews
• Adopted Resolution (2022) 1552, Re-Appointing a Member to the Recreation Advisory Board- Justin Foskey
• Adopted Resolution (2022) 1553, Re-Appointing a Member to the Recreation Advisory Board- Paul Grimes
• Adopted Resolution (2022) 1554, Appointing a Member to the Recreation Advisory Board- Chris Foskey
• Adopted Resolution (2022) 1555, Appointing a Member to the Recreation Advisory Board- Daniel Jones
• Adopted Resolution (2022) 1556, Appointing a Member to the Recreation Advisory Board- Jerry Mozingo
• The motion carried unanimously.

Items for Discussion

12. Subdivision Plat- Churchill Square Subdivision

Town Manager Hodgkins stated Phillip A. Lewis is requesting approval of the Subdivision Plat for Churchill Square Subdivision.  Hodgkins stated final approval is needed by the Board for the Town to record the Final Plat, allowing addresses to be assigned and permits to build to be issued.  He added that the plat was unanimously approved by the Planning Board at their May 10, 2022 meeting.

Commissioner Smith made a motion to approve the Final Plat for the Churchill Square Subdivision.  The motion carried unanimously.

13. Establishment of Park Hours

Recreation Director Diane White suggested to the Board to establish park closing hours to keep our parks safe.  She added that most parks in the area have closing hours.  White suggested making 9:00 p.m. as the closing time for all parks.  She stated if approved, signage will be added at each park stating park hours.

On motion by Commissioner Elks, the Board approved for all parks to have a closing time of 9:00 p.m. and for proper signage to be added at each park, with the effective date to be July 1. 2022.  The motion carried unanimously. 

Citizen comments

Mayor Moore asked for citizen comments at this time.

Celia Stone stated she would find the name of her contact at GUC that gave her information.

Robert May, who resides at 4668 NC Highway 121 in Farmville, stated there needed to be clarification of what you define as a park when you establish closing hours.

Kathy Holmes, a representative of the Senior Center, asked what the approved budget is for senior center & community garden.

Denise Wilkins asked why we needed park hours and if there were any problems at the parks.

AC Saleem asked if there was an opening time for parks as well.

Adjournment

On motion by Commissioner Hobbs, the meeting was adjourned at 6:45 p.m.  The motion carried unanimously.

AGENDA (Revision) | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, June 27, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Brenda Elks. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd
• National Night Out will be held on August 2^nd
• Pay Classification Study process to begin July 13^th
• Burns at The Daily Reflector is going to be getting more Farmville news in the paper by the Town submitting story ideas and regular written articles

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2021.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

1. Introduction of Pitt County Manager Janis Gallagher

Mayor Moore introduced Janis Gallagher, Pitt County Manager.  Mrs. Gallagher introduced herself as the new County Manager for Pitt County and stated she has been visiting all the municipalities in the county.  She expressed her excitement with the things Farmville has happening in its town and hopes that the county and town can partner on some projects.

2. Report from Farmville Fire Department

Buzzy Wells provided the Board with an update on the Fire Department activities and stated that they hit a record on the number of calls received and answered this year.

Proclamation- Mayor Moore

3. Parks and Recreation Month

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Public Hearing

4. Adoption of Comprehensive Land Use Plan

Town Manager Hodgkins gave a presentation on the completed Comprehensive Land Use Plan.

 Frank Bradham, Chairman of the Farmville Planning Board, thanked the Board for selecting Stewart, Inc., a wonderful firm, to complete the Land Use Plan.  He stated the Planning Board unanimously recommended approval of the plan as presented.

Jake Petrosky, a representative from Stewart, Inc., provided highlights from the plan and talked about next steps going forward.

       Mayor Moore declared the public hearing open at 6:08 p.m.

       There being no further comments, Mayor Moore closed the public hearing at 6:09 p.m.

On motion by Commissioner Elks, the Board adopted Resolution (2022) 1557, A Resolution Adopting the Farmville Comprehensive Land Use Plan.  The motion carried unanimously.

 Items for Consent

5. Approval of Minutes

To approve the minutes from the following session(s):

• June 6, 2022 – Regular Session

6. Approval of Audit Contract for Year Ended June 30, 2022

To approve the contract with Barrow, Parris & Davenport for audit services for fiscal year ended June 30, 2022.

7. Year End Budget Amendment

To adopt an ordinance amending the FY 2021/2022 Budget to cover any final over expenditures based on predicted June 30, 2022 balances.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the June 6, 2021 regular session
• Approved the audit contract with Barrow, Parris & Davenport for the fiscal year ended June 30, 2022

• Adopted Ordinance (2022) 997, An Ordinance Amending the FY 2021/2022 Budget Ordinance

The motion carried unanimously.

  Citizen Presentations

There were no comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 1, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Brenda Elks.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• With the help of McDavid and Associates, the State announced an award of 3 grants for Farmville:
  1. Replacement of remaining galvanized water lines in town and relining the old cast iron line from the Main Street water tank to May Boulevard
  2. Relocation of the Middle Swamp sewer outfall from the Johnsonfield Pump Station to US 258
  3. Replacement of sewer lines, services, and rehabilitate pump station in the Farmville Housing Authority
• National Night Out will be held on August 2^nd from 6 – 8 pm
• Thursday at the Park at the May Museum will be held on August 18^th from 5 – 9 pm
• We have 2 boys representing Farmville, Bret Cash and Trey Williford, in the Babe Ruth World Series

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

On a motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Special Presentation

1. Presentation on the Pitt County Comprehensive Transportation Plan – Phil Geary, NCDOT

Mr. Phil Geary, PE from NCDOT, presented a draft of the Pitt County Comprehensive Transportation Plan.

2. Presentation on the Spaying/Neutering of the Feral Cat Population in Farmville- Jamie Marcum

Ms. Jamie Marcum made a presentation to the Board on spaying/neutering of the feral cat population in Farmville.  She asked for $2,000 to trap, spay/neuter and then release.

On a motion by Commissioner Smith, the Board agreed to fund $2,000 to allow Ms. Marcum to catch/release and spay/neuter the feral cats.  The motion carried unanimously.  Mayor Moore asked for an after-action report.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• June 27, 2022 – Regular Session

4. Ordinance to Rescind and Enact Speed Limits on US 258 Business Between Park Street and Point 0.78 Mile South of I-587 and Request Concurrence With NCDOT

To adopt an ordinance to Concur With NCDOT Action Regarding Speed Limit on US 258 Business (May Boulevard) and to approve Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence.

On a motion by Commissioner Elks, the Board adopted/approved the following:

• Approved the minutes from the June 27, 2022 regular session
• Adopted Ordinance (2022) 998, An Ordinance Declaring Speed Limit Concurrence on a NCDOT Road Within the Town of Farmville Corporate Limits
• Approved Certification of Municipal Declaration to Repeal Speed Limits and Request for Concurrence

The motion carried unanimously.

 Items for Discussion or Decision

5. Report from Farmville 2018 CDBG-NR Housing Selection Committee

Town Manager Hodgkins stated the Rural Economic Development Division (REDD) has required the Town to complete a housing selection process to select houses to rehabilitate with 2018 CDBG- NR funds.  Hodgkins said McDavid Associates has completed the solicitation process outlined in the Housing Selection Committee Guidance, and applicants have been compiled and reviewed.  He presented a prioritized list recommended by the Housing Selection Committee for Board approval.  Hodgkins requested approval of the list and asked the Board to authorize Mayor Moore to approve the minutes of this agenda item so they may be certified and sent to REDD as soon as possible.

 On a motion by Commissioner Elks, the Board approved the housing priority list recommended by the Housing Selection Committee and authorized Mayor Moore to approve the minutes of this agenda item.  The motion carried unanimously. 

6. Request by Developers of the Bynum Farm Subdivision for Town Participation in Various Development Costs Under the Amended Farmville Residential Subdivision Participation Program Policy

Town Manager Hodgkins stated that Bynum Satterwhite, the owner of the tract at the intersection of US 264 (now I-587) and US 258, along with development partners, are proposing to develop a new single-family subdivision of approximately 150 lots and have requested some financial assistance from the Town.  Hodgkins further stated that the owners and Town staff have developed a funding agreement that takes portions of the existing Town policy and amends the responsibilities of each party to reflect the current goals and economic condition of the Farmville market as it exists now.  He presented a proposed agreement for Town participation in the development of the Bynum Farm Subdivision.  He explained that the agreement meets the needs of the Town in facilitating a new, high-quality development and generating new utility and other revenue for the Town while also assisting in the developers’ plan to develop a key tract of land to meet residential needs in Farmville.

On a motion by Commissioner Dixon, the Board adopted the Residential Participation Agreement for the Bynum Farm Subdivision, with removing any reference to the multi-family units.  The motion carried unanimously.  

7. Resolution Requesting Distressed Unit Status From NCDEQ

Town Manager Hodgkins stated in late June, the Town of Farmville received a letter from the NC Department of Environmental Quality, Division of Water Infrastructure informing the Town that it could elect to participate in a state program for “distressed units” that could assist the Town in managing its utility systems through education programs and grants for infrastructure improvements.  Hodgkins explained that if the Town elects to request a Distressed Unit designation, they will become eligible to compete for Viable Utility Program grant funds to address the deficiencies rather than paying out of pocket.  He recommended the Town to be placed on the distressed list.

 Commissioner Elks made a motion to adopt Resolution (2022) 1558, Resolution Requesting Designation as a Distressed Unit Under the Viable Utility Program.  The motion carried unanimously.

 Closed Session

On a motion by Commissioner Dixon, the Board adjourned into closed session at 6:26 p.m., pursuant to G.S. 143-318.11(a)(3), to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged. The motion carried unanimously.

 On a motion by Commissioner Dixon, the Board returned into regular session at 6:54 p.m.  The motion carried unanimously. 

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:55 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, August 29, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Mayor Moore introduced the Mayor of Bethel, Gloristine Brown, who was present at the meeting this evening.  He also stated she is running for the N.C. House of Representatives District 8.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• September 15^th is the last scheduled “Thursday in the Park” event at the May Museum
• The Town staff, the Farmville group and Scott Laumann have been working behind the scenes on the Town’s branding efforts. Laumann prepared a report separated into three phases for the branding with Phase 1 involving 3 entrance signs coming into Farmville, 3 cemetery signs, identification signs at Town Hall and the Utilities Complex, decals for Town vehicles (excluding Police vehicles at this time), and downtown banners.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of August 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested to add Agenda item #9 – Schedule a Special Meeting – Electric Cost of Service Study.

On a motion by Commissioner Smith, the Board approved the agenda as presented with the above addition of Agenda item #9.  The motion carried unanimously. 

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• August 1, 2022 – Regular Session
• August 1, 2022 – Closed Session

2. Appointment of Planning Board Member – Richard Darden

To adopt a resolution appointing Richard Darden to the Planning and Zoning Board.

3. Resolutions Directing the Town Clerk to Investigate the Sufficiency of an

     Annexation Petition from BRP Houses LLC and Fixing the Date of the Public

     Hearing on the Matter

To adopt a resolution directing the Town Clerk to investigate the sufficiency of the annexation petition and a resolution fixing the date of the public hearing on the question of annexation.  BRP Houses LLC filed a petition requesting annexation of a parcel located within the Dalton’s Cove Subdivision.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 1, 2022 regular and closed sessions
• Adopted Resolution (2022) 1559, Appointing Advisory Board Member to the Farmville Planning Board – Richard Darden
• Adopted Resolution (2022) 1560, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation
• Adopted Resolution (2022) 1561, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31

The motion carried unanimously.

 Items for Discussion or Decision

4. Resolution Authorizing Application for ARPA Grant Funding to Replace Existing Asbestos Cement Waterlines Adjacent to US 264-Alternate

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure is accepting applications on September 30, 2022 to distribute remaining allocated American Rescue Plan Act grant funds.  With the Town’s designation as “distressed”, Moore stated it allows the Town to be eligible for up to $15 million in grant funds.  He recommended authorizing the submittal of an application for replacement of asbestos cement waterlines (located adjacent to US 264 Alternate).

On motion by Commissioner Dixon, the Board adopted Resolution (2022) 1562, Authorizing Division of Water Infrastructure Application – Asbestos Cement Waterline Replacement.  The motion carried unanimously.

5. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Water System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for water system asset inventory and assessment activities for the Town’s water system.

On motion by Commissioner Hobbs, the Board adopted Resolution (2022) 1563, Authorizing Asset Inventory and Assessment Application – Water System Evaluation and Improvements.  The motion carried unanimously.

6. Resolution Authorizing Application for ARPA Grant Funding for Asset Inventory And Assessment Activities for the Town’s Sanitary Sewer System

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for sanitary sewer system asset inventory and assessment activities for the Town’s sanitary sewer system.

 On motion by Commissioner Elks, the Board adopted Resolution (2022) 1564, Authorizing Asset Inventory and Assessment Application – Sanitary Sewer System Evaluation and Improvements.  The motion carried unanimously.

7. Resolution Authorizing Application for ARPA Grant Funding to Replace and Rehabilitate Existing Drainage Assets in South Farmville

Rich Moore, from McDavid Associates, recommended authorizing the submittal of an application to the Division of Water Infrastructure for drainage improvements.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1565, Authorizing Division of Water Infrastructure Application – South Farmville Drainage Improvements.  The motion carried unanimously.

8. Consideration of Required Policies Related to American Rescue Plan Act (ARPA)

     Coronavirus State and Local Fiscal Recovery Funds

Town Manager Hodgkins stated as a part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated the Town has now received its entire allocation of $1,518,275 and will need to adopt the following new policies prior to obligating any funds:

1. Record Retention Policy for Documents Created or Maintained Pursuant to the FRP/CSLFRF Award
2. Eligible Project Policy for the Expenditure of American Rescue Plan Funds
3. Allowable Costs and Cost Principles for Expenditure of American Rescue Plan Funds
4. Non-Discrimination Policy
5. Conflict of Interest Policy

On motion by Commissioner Dixon, the Board approved the American Rescue Plan Policies presented.  The motion carried unanimously.

9. Schedule a Special Meeting – Electric Cost of Service Study

Town Manager Hodgkins requested for the Board to schedule a meeting on September 28, 2022, at 3:00 p.m. to hear from a representative of Utility Financial Solutions, the firm hired by the Town to perform an Electric Cost of Service Study, to present finding of the study.

Commissioner Elks made a motion to schedule September 28, 2022, at 3:00 p.m. for the results of the Electric Cost of Service Study and any other business that may need to come before the Board.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Shackleford, the meeting was adjourned at 6:03 p.m.  The motion carried unanimously.

AGENDA | VIDEO

The Farmville Board of Commissioners met in regular session on Monday, October 3, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor Moore.

Citizen presentations

Ashanti Williams, who is a Farmville resident, stated she wanted to inform everyone of a basketball program she is having on Saturday mornings for kids with special needs.  She also stated on Saturday, December 3, 2022, there will be an event called “A Night Under the Stars, An Autastic Formal Affair” for children with autism, down-syndrome and all other unique abilities. 

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town’s new branding logo was revealed on September 22, 2022 at the Farmville Splash Pad. New entrance way signs are being installed and new banners have been ordered.
• The Town is currently working on a property agreement to define who can use our brand and how they may use it. The Town may eventually trademark the logo.
• The Board heard a report from the electric rate study consultant and he has already sent some recommendations. We will need to hold a public hearing on November 7, 2022 to make any changes to rates effective January 1, 2023.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of September 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Mayor Moore asked for a motion to remove Agenda item #6 due to this item being taken care of prior to the meeting.

 On a motion by Commissioner Elks, the Board approved removing Agenda item #6- Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street.  The motion carried unanimously. 

Commissioner Dixon made a motion to accept the revised agenda.  The motion carried unanimously.

Public Hearing

1. Annexation Petition- Houses BPR LLC (Part of Dalton’s Cove Subdivision)

Town Manager Hodgkins stated the Town received a petition from BRP Houses LLC requesting annexation of portions of two parcels located within the Dalton’s Cove Subdivision in Farmville.  Hodgkins further stated on August, 29, 2022, the Board of Commissioners directed the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for this evening.  Town Clerk Amy Johnson has certified that the petition is proper and sufficient.

Mayor Moore declared the public hearing open at 5:38 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:39 p.m.

Commissioner Smith made a motion to adopt Ordinance (2022) 999, Ordinance to Extend the Corporate Limits of the Town of Farmville.  The motion carried unanimously.

2. To Consider Text Amendments to Chapter 111 of the Code of Ordinances    Regarding Peddlers, Solicitors, Food Trucks, and Commercial Food Vendors

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed ordinance amendments to Chapter 111 of the Farmville Code of Ordinances regarding peddlers, solicitors, food trucks, and commercial food vendors.

Mayor Moore declared the public hearing open at 5:45 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:46 p.m.

Commissioners Smith and Dixon asked to be excused from the voting.

Commissioner Elks made a motion to excuse Commissioners Smith and Dixon from the vote.  The motion carried unanimously.

On motion by Commissioner Elks, the Board approved Ordinance (2022) 1,000, Ordinance Amending Code of Ordinances, Chapter 111:  Peddlers, Solicitors, Food Trucks and Commercial Food Vendors.  The motion carried 3 to 0, with Commissioners Elks, Shackleford and Hobbs voting in the affirmative, with Commissioners Dixon and Smith abstaining.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session(s):

• August 29, 2022 – Regular Session

4. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NC General Statutes 160A-266 which include sealed bid, private negotiation and sale, negotiated offer and upset bid, and public auction.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the August 29, 2022 regular session
• Adopted Resolution (2022) 1566, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion or Decision

5. Request by Farmville Chamber of Commerce to Provide Funding Assistance For “A Taste of Farmville”- Lori Drake

Lori Drake asked the Board for $6,500 to cover the advertising and production costs of the Taste of Farmville and Holiday Open House events.

After a general discussion, Commissioner Elks made a motion to approve the contribution of $5,000 to the Farmville Chamber of Commerce for the Taste of Farmville and Holiday Open House events, with the stipulation if the remaining request of $1,500 is needed, to come back to the Board and let them know the specific need.  The motion carried unanimously.

6. Presentation by James and Mary Jane Cromartie on Sewer Issues at 3542 South Walnut Street

Agenda item was removed due to matter being resolved prior to the meeting.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, November 7, 2022 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town’s new logo is now being introduced by new entrance signs into town, new logo hoodies for employees, new decals for vehicles, and banners for display downtown.
• Upcoming events taking place during the holiday season are the Christmas Tree lighting on December 2^nd at 6:00 p.m., the Taste of Farmville on December 2^nd at 6:30 p.m., the Christmas Parade on December 10^th at 10:30 a.m. and the May Museum Christmas Tea on December 11^th at 3:00 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of October 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Dixon made a motion to accept the agenda as presented this evening.  The motion carried unanimously.

Proclamation- Lung Cancer Awareness Month

1. Lung Cancer Awareness Month

Mayor Moore presented a proclamation declaring the month of November as Lung

Cancer Awareness Month in Farmville.

Public Hearing

2. Ordinance to Amend Chapter 157 of the Code of Ordinances to Amend the Official Zoning Map to Rezone Property on the North Side of Wesley Church Road Being All of Parcels #15776, #15825, and #15826 From Residential-Agricultural (RA-20) District and Residential (R-15) District to Residential (R-8) District

Town Manager Hodgkins stated the public hearing is to receive citizen input on a proposal to rezone Parcels #15776, #15825 and #15826 located on the north side of Wesley Church Road from Residential Agricultural (R-20) and Residential (R-5) to Residential (R-8).  He noted that the request was consistent with the newly adopted Land Use Plan and was recommended by the Planning Board.

Mayor Moore declared the public hearing open at 5:38 p.m.

Stephanie Nobles, who resides at 4098 East Prince Road in Farmville, expressed her concern over not wanting Parcel (15776) rezoned.

Rex Nobles, husband to Stephanie Nobles, stated he strongly opposed this rezoning.

David Ellington, who resides at 4097 East Prince Road in Farmville, expressed his concern over not wanting the area rezoned as well.

Kevin Varnell, representing the petitioner, stated that there were plans to build approximately 250 single family homes and 133 townhomes on the tracts if rezoned.

Alton Joyner, who resides at 3258 Moye Turnage Road, also expressed his displeasure      with the rezoning of the parcel.

There being no further comments, Mayor Moore closed the public hearing at 6:10 p.m.

After a general discussion by the Board, Commissioner Elks made a motion to deny the request.  The motion carried unanimously.

3. To Consider Amendments to the Farmville Electric Rate Schedule

Town Manager Hodgkins stated this public hearing is to receive citizen input on the proposed electric rate adjustments from a study conducted of retail electric rates by the firm of United Financial Services.  Hodgkins stated the study was performed to get a better picture of the Town’s current rate structure as it relates to continuing to provide for a sustainable rate structure that supports the Town’s electric utility operations in a sound and responsible manner.

Mayor Moore declared the public hearing open at 6:36 p.m.

There being no further comments, Mayor Moore closed the public hearing at 6:37 p.m.

Richard Van Der Maas, from ElectriCities, stated the average citizen will see a $1.00 and 1% increase if the proposed amendments are approved.

On motion by Commissioner Smith, the Board approved the recommended revisions to the Town’s rates with the effective bill rendered date of January 1, 2023.  The motion carried unanimously.

Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• September 28, 2022 – Special session
• September 28, 2022 – Closed session
• October 3, 2022 – Regular session

5. Re-Appointment of Housing Authority Board Member – Amos Horne

To adopt a resolution re-appointing Amos Horne to the Housing Authority Board.

6. Re-Appointment of Housing Authority Board Member – Edward Tew

To adopt a resolution re-appointing Edward Tew to the Housing Authority Board.

7. Appointment of Planning Board Member – Kevin Wainwright

      To adopt a resolution to appoint Kevin Wainwright to serve as a member on the

Planning and Zoning Board.

8. Appointment of Library Advisory Board Member – Marvin Moye

      To adopt a resolution to appoint Marvin Moye to serve as a member of the Library

Advisory Board.

9. Adoption of Ordinance Amending FY 2022/2023 Budget – Animal Control

To adopt an ordinance amending the FY 2022/2023 Budget to place funds approved by the Board into the Animal Control budget for feral cat care.

10.Adoption of Ordinance Amending FY 2022/2023 Budget- Police

To adopt an ordinance amending the FY 2022/2023 Budget to place funds received from insurance into the Police budget to cover the cost of repairs to the 2017 Dodge Charger due to a vehicle accident.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the September 28, 2022 special session, the September 28, 2022 closed session, and the October 3, 2022 regular session
• Adopted Resolution (2022) 1567, Appointing a Member to the Farmville Housing Authority Board- Amos Horne
• Adopted Resolution (2022) 1568, Appointing a Member to the Farmville Housing Authority Board- Edward Tew
• Adopted Resolution (2022) 1569, Appoint Advisory Board Member- Farmville Planning Board- Kevin Wainwright
• Adopted Resolution (2022) 1570, Appointing a Member to the Library Advisory Board- Marvin Moye
• Adopted Ordinance (2022) 1001, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Feral Cat Care
• Adopted Ordinance (2022) 1002, An Ordinance Amending the FY 2022/2023 Budget Ordinance – Police

The motion carried unanimously.

 Items for Discussion or Decision

11.Contract Award- Moore Street Sanitary Sewer Replacement

David Weir, from McDavid Associates, stated bids for construction of sanitary sewer replacement along Moore Street, Barrett Street and Fields Street were received on October 25, 2022, and that the low bidder is Carolina Utilities.  Weir further stated that based on the lowest bid, project costs exceed available project funds by approximately $85,000.  To move forward with a recommendation of tentative award, Weir presented a reduced project scope which removed the replacement of sewer on Fields Street based on greater evidence of inflow/infiltration problems on Moore Street and Barrett Street.  He requested approval of a resolution awarding the construction contract and amending the capital project budget.  He explained a separate supplemental funding request has been submitted to the Division of Water Infrastructure and if granted, then the deleted scoping from the project will be added back through a change order.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1571, Resolution Tentatively Awarding Construction Contract and Amending Capital Project Budget Ordinance – 2021 Sanitary Sewer Improvements, Contract No. 5 – Moore Street Sanitary Sewer Replacement Clean Water State Revolving Fund Project CS370383-05.  The motion carried unanimously.

12.January Board of Commissioners Meeting

Mayor Moore asked the Board to consider moving the January Board meeting to January 9^th due to the New Year holiday.

On motion by Commissioner Hobbs, the Board approved moving the January Board of Commissioners meeting to January 9, 2023 due to the New Year holiday.  The motion carried unanimously.

 13.Temporary Street Closure- Taste of Farmville   

Mayor Moore asked the Board to adopt an ordinance to temporarily allow certain downtown streets to be closed during the Taste of Farmville event to be held on December 2, 2022.

Commissioner Elks made the motion to adopt Ordinance (2022) 1003, An Ordinance to Temporarily Close Main Street Between Belcher Street and Church Street and a Portion of Wilson Street Between Joe Phillips Alley and Walnut Street in Farmville, NC on December 2, 2022.  The motion carried unanimously.

Town Manager Hodgkins stated the Fire Department has invited the Town Board to attend their annual Christmas party this year on December 5^th.  He suggested moving their meeting time up.

On motion by Commissioner Dixon, the Board agreed to move the December Board of Commissioners meeting on December 5^th to start at 5:00 p.m.  The motion carried unanimously.

Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:12 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, December 5, 2022 at 5:00 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks was absent.

Mayor Moore called the meeting to order at 5:00 p.m.

Wes Thomas offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• New Branding/marketing is still ongoing and new sweatshirts were presented to each Board member this evening
• One local merchant is currently selling the new branding items – Pharmville Drug
• The Christmas Tree Lighting and the Taste of Farmville event was a success and well attended
• The Farmville Christmas Parade is scheduled for Saturday, December 10^th at 10:30 a.m. and the Day of Prayer is happening from 6-7:00 p.m.
• The May Museum Christmas Tea will be held on Sunday, December 11^th from 3-5:30 p.m.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of November 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion to accept the agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session(s):

• November 7, 2022 – Regular session

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the November 7, 2022 regular session

The motion carried unanimously.

 Items for Discussion or Decision

2. Consideration of a Resolution Selecting an Engineering Services Provider for the ARPA Funded Middle Swamp Sanitary Sewer, Housing Authority Sanitary Sewer Improvements, and Galvanized/Cast Iron Waterline Rehabilitation Projects

Rich Moore, from McDavid Associates, stated the Town was awarded American Rescue Plan Act (ARPA) State Revolving Fund grants on July 13-14, 2022 by the State Water Infrastructure Authority for the following projects:

• $4,431,000 under project SRP-W-ARP-0157 – Middle Swamp Sanitary Sewer Outfall Relocation
• $3,580,000 under project SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements
• $2,454,000 under project SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation

Moore continued by stating that after the award of funds, the Town proceeded with procurement of technical services and for each project, a single proposal was received by the proposal deadline of October 28, 2022.  He requested for the Town to select an engineering service provider based on proposals received in support of moving forward.

On motion by Commissioner Smith, the Board selected McDavid Associates as their engineering provider and adopted Resolution (2022) 1572, Resolution Selecting Engineering Service Provider – American Rescue Plan Act Projects: SRP-W-ARP-0157- Middle Swamp Sanitary Sewer Outfall Relocation, SRP-W-ARP-0251 – Housing Authority Sanitary Sewer Improvements, SRP-D-ARP-0120 – Galvanized/Cast Iron Waterline Rehabilitation.  The motion carried unanimously.

3. Consideration of a Resolution Endorsing NCDOT’s Plans to Make Safety     Improvements at the Intersection of US 258 and Stantonsburg Road

Town Manager Hodgkins stated NCDOT is asking for the Town to adopt a resolution to show support of the installation of traffic islands and an all way stop at US 258 and Stantonsburg Road.

On motion by Commissioner Smith, the Board adopted Resolution (2022) 1573, Resolution to Support the Installation of Traffic Islands and an All Way Stop at US 258 and Stantonsburg Road.  The motion carried unanimously.

4. Board of Commissioners Annual Retreat  

Town Manager Hodgkins asked for the Board to consider scheduling the annual retreat earlier this year due to the time sensitivity of the Pay and Classification Study and Personnel Policy update.

On motion by Commissioner Dixon, the Board approved to hold the annual retreat on January 30, 2022 and January 31, 2022, starting at 9:00 a.m. in the Town Hall conference room.  The motion carried unanimously.

 Citizen Presentations

There were no comments.

Adjournment

On a motion by Commissioner Dixon, the meeting was adjourned at 5:27 p.m.  The motion carried unanimously.