Government

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, January 9, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Deputy Town Clerk Cindy V. Thomas.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen presentations

Linda King, who is a Farmville resident, spoke of Black History Month being celebrated in February and that she is planning an event to be held on February 18.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Banners with the new branding logo have been installed in the downtown area. The banners will be used in between holiday decorations and Dogwood Festival banners.
• Signage with the new branding logo has been installed on most of the Town owned properties.
• Pharmville Drug is currently selling merchandise with the new branding logo and other merchants have expressed interest in selling the merchandise as well.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of December 2022.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Hobbs made a motion to accept the agenda as presented.  The motion carried unanimously.

 Proclamation- Mayor Moore

1. Human Trafficking and Awareness Month

Mayor Moore presented Allison Eastwood from Eastern Stop Human Trafficking Now with a proclamation declaring January 2023 as Human Trafficking and Prevention Awareness Month in Farmville.  The proclamation was presented by Commissioner Shackleford and read by Mayor Moore.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• December 5, 2022 – Regular session

3. Appointment of Fire Chief for 2023

      To approve Tommy Brady as Fire Chief for another one-year term.

4. Resolution Supporting Closing North Carolina’s Health Insurance Gap

To adopt a resolution supporting closing North Carolina’s Health Insurance Gap.

      On a motion by Commissioner Shackleford, the Board adopted/approved the following:

• Approved the minutes from the December 5, 2022 regular session
• Approved Appointment of Tommy Brady as Fire Chief for 2023
• Approved Resolution (2023) 1574, Resolution in Support of Closing North Carolina’s Health Insurance Gap

      The motion carried unanimously. 

 Items for Discussion or Decision

5. Appointment of NC League of Municipalities Voting Delegate

Town Manger Hodgkins stated to the board that every other year, the NCLM formulates policy goals to advocate for in the NC General Assembly over the next two years and that they are now requesting each municipality to designate a voting delegate and submit the top ten preferred goals for the municipality.  The suggested top ten topics are:

• Expand federal and state resources for affordable housing
• Revitalize vacant and abandoned properties with enhanced legal tools and funding
• Create adequate and permanent funding stream for local infrastructure
• Extend deadlines for completion of federal infrastructure projects
• Expand state transportation funding streams for construction and maintenance for municipal and state-owned secondary roads
• Expand incentives and funding for local economic development
• Enhance state systems and resources for local law enforcement officer recruitment, training, and retention
• Revise state contracting laws to better protect public entities from the effects of inflation
• Update annexation petition thresholds to make voluntary annexations easier to initiate
• Provide locate revue options beyond property tax

On motion by Commissioner Smith, the Board approved the ten topics and appointed David Hodgkins to serve as the NC League of Municipalities Voting Delegate for 2023-2024.  The motion carried unanimously.

6. Consideration of Agenda for Annual Board of Commissioners Planning Retreat

Town Manager Hodgkins informed the board that the retreat will be held at the library on Monday, January 30 and Tuesday, January 31. The agenda for the retreat was presented.

 On motion by Commissioner Smith, the Board approved the agenda for the 2023 Annual Board of Commissioners Retreat with the addition of discussion for Chamber of Commerce plan.    The motion carried unanimously.

Citizen Presentations

John “Buzzy” Wells, a Farmville resident and member of the Farmville Volunteer Fire Department, spoke of the 2022 year in review for the Farmville Fire Department.

Adjournment

On a motion by Commissioner Smith, the meeting was adjourned at 6:11 p.m.  The motion carried unanimously.

AGENDA | VIDEO

Minutes:

The Farmville Board of Commissioners met in regular session on Monday, February 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, Brenda Elks, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Boy Scout Liam Phillips.

Citizen Presentations

Mayor Moore recognized Ashanti Williams, the founder of All Things Autastic LLC and Team Ziggy.  She stated since April is Autism Awareness month, she would like for the Board to designate the 3^rd week of April as Autism Acceptance week in Farmville.  Ms. Williams added the week would end with the annual Autastic Extravaganza at the Babe Ruth Baseball field.

Mayor Moore introduced Zack Hackney, from the Farmville Community Garden.  He updated the Board on the recent happenings with the garden and how they have been highlighted on national news and their new partnership with ECU Health.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Budget calendar is provided in the agenda packet for information.
• Retreat was held last week and the Board’s willingness to have the retreat is appreciated.
• There are 2 items on tonight’s agenda from the retreat.
• New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners and developing official licensing

Financial Report

Finance Director Amy Johnson provided the financial report for the month of January, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Elks, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Proclamation- Mayor Moore

1. African American History Month

Mayor Moore presented a proclamation declaring the month of February as African American History Month in Farmville.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session(s):

• January 9, 2023- Regular Session

3. Ordinance to Temporarily Close Main Street Between Horne Avenue and Church Street for the Dogwood Festival

To adopt an ordinance per NCDOT request to close North Main Street for the Dogwood Festival.

On motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the January 9, 2023 regular session
• Adopted Ordinance (2023) 1004, An Ordinance to Temporary Close Main Street Between Horne Avenue and Church Street in Farmville, NC on April 28-30, 2023

The motion carried unanimously.

Items for Discussion

4. Presentation of Audit Report for FY 2021/20221

Jay Parris, from Barrow, Parris and Davenport, presented the audit report for the fiscal year ending June 30, 2022.

On motion by Commissioner Hobbs, the Board approved the audit for the year ended June 30, 2022.  The motion carried unanimously.

5. Fire Department Report- Chief Tommy Brady

Fire Chief Tommy Brady presented a report on the Fire Department activities and statistics.

6. Amendments to Construction Fee Schedule

Code Enforcement Officer Paul Ellis presented a proposed new fee schedule for permit fees for construction projects.

On motion by Commissioner Smith, the Board approved the new permit fee schedule as presented.  The motion carried unanimously.

7. Amendments to Water and Sewer Tap Fee Schedule

Utility Director Brian Shackleford presented a proposed increase of tap fee cost by $400 to offset the cost of materials which would bring us more in line with surrounding areas.

On motion by Commissioner Dixon, the Board approved the increase in tap fee cost by $400.  The motion carried unanimously.

8. Budget Calendar for FY 2023/2024

Town Manager Hodgkins provided the Board with the Budget Calendar for the FY 2023/2024.

  Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:19 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, March 6, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks tried to attend the meeting by phone but due to technical issues, on the town side, was unable to.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag lead by Mayor John Moore.

Citizen Presentations

Mayor Moore stated there were no citizen presentation at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• We have been awarded two new state grants totaling 746,000, one for doing a sanitary sewer asset inventory and one for doing a water system asset inventory.
• New sculptures have been installed, one at the Community Center and one at Oliver Murphrey Park. These are part of a rotating exhibit sponsored by Pitt County Arts Council in cooperation with the Town of Farmville and Farmville Arts Council.
• Our annual retreat was held last week and the Board’s willingness to have the retreat is appreciated. There are 2 action items on tonight’s agenda which come from the retreat.
• New brand marketing efforts continue: working on new park signage, working on terms and conditions with retail partners, and developing an official licensing agreement

Financial Report

Finance Director Amy Johnson provided the financial report for the month of February, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were none.

On motion by Commissioner Dixon, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Special Presentation

1. Special Recognition of Police Sergeants David Newton and Melissa Pierce for Earning the Advanced Law Enforcement Certificate from the NC Department of Justice’s Criminal Justice Standards Division

Chief Jeffrey Spencer presented the Advanced Law Enforcement Certificate to Sergeants David Newton and Melissa Pierce.

Public Hearing

2. Ordinance to Amend Various Provisions Contained in Chapter 157 of the Code of Ordinances to Implement Requirements of Chapter 160D, Implement Formatting Changes and Clarifications, and Implement Comprehensive Land Use Plan Related Recommendations

Town Manager Hodgkins stated that the public hearing was to receive citizen input on amendments to the Zoning Ordinance to comply with the new Chapter 160D requirements, begin implementing recommendations contained in the newly adopted Comprehensive Land Use Plan, and make text formatting and corrections.  Hodgkins stated, currently that the Zoning Ordinance is out of compliance with SL 2022-75, which mandated certain ordinance changes in definitions and terminology.

Andrea Radford, a Planning Consultant from Stewart, Inc., presented the proposed text changes and was present to answer any questions.

Mayor Moore opened the public hearing at 5:44 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:45 p.m.

Commissioner Smith made a motion to approve the text amendments and adopt Ordinance (2023) 1005, An Ordinance to Amend the Code of Ordinances, Title IX, Chapter 157, Zoning, To Comply with Chapter 160D, Implement Comprehensive Land Use Plan Recommendations, and Text Formatting and Clarifications.  The motion carried unanimously.

Items for Discussion

3. Approval of Minutes

To approve the minutes from the following session(s):

• January 30, 2023- Retreat Session 1
• January 31, 2023- Retreat Session 2
• February 6, 2023- Regular Session

Commissioner Dixon made a motion to approve the minutes as presented.  The motion carried unanimously.

4. Consideration of Adopting a New Pay and Classification Plan for Town Employees

Town Manager Hodgkins presented the updated Employee Pay and Classification Plan and requested approval.

On motion by Commissioner Hobbs, the Board approved the updated Employee Pay and Classification Plan.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting was adjourned at 5:55 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, April 3, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Brenda Elks attended the meeting by phone.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackelford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Aa’ishah Salaam.

Ms. Salaam expressed her concern about pedestrian safety in regards to bicyclists needing to ride in the streets and the condition of sidewalks in Town need to be even to avoid tripping hazards.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Town has made the switch from GUC water over to well water, so customers may notice a slight smell of chlorine during the switch over.
• The Town has been recognized again for various safety awards by the NC Department of Labor.
• Recreation and Library Departments had their annual Easter Egg Hunt and it was a good turnout.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of March, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

On motion by Commissioner Hobbs, the Board approved the evening’s agenda as presented.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session:

• March 6, 2023 – Regular Session

2. Approval of Certificates Requested by NCDOT to Repeal and Then Enact Speed

     Zones on US 264 (Formerly US 264 Alternate)

To approve speed zone certificates that reference the old road name of the former US 264 Alternate to change it to the new road name of US 264.

3. Resolution Declaring Certain Personal Property as Surplus

To adopt a resolution declaring certain property as surplus and to authorize the disposing of the items by private sale.

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the March 6, 2023 regular session
• Approved the NCDOT Speed Zone Certificates
• Approved Resolution (2023) 1575, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

      The motion carried unanimously. 

Items for Discussion

4. Consideration of a Resolution to Support Applying for Funding for a Wastewater Improvement Project Through the Division of Water Infrastructure

Rich Moore, from McDavid Associates, explained that Carolina Poultry Power is looking to expand capabilities to produce alternative fuel by converting reuse water from the wastewater treatment plant to hydrogen.  He further explained treated wastewater from the Town’s wastewater treatment plant will need to be processed through some advanced treatment to convert effluent to meet reuse quality standards and be pumped to Carolina Poultry Power’s Farmville, NC facility.  Moore said that Carolina Poultry Power would have responsibility for cost; however, they are not a unit of government eligible to apply for Division of Water Infrastructure funds.  Therefore, Moore stated is it proposed that Farmville serve as applicant for financial assistance for funding needed for this new infrastructure.  He further stated that the application is the initial step to developing cost feasibility for Carolina Poultry Power to develop alternative fuel generation facilities.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1576, A Resolution to Support Development of a Wastewater Improvement Project.  The motion carried unanimously.

5. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate Galvanized and Cast Iron Waterlines

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $2,454,000 grant to replace existing remaining old galvanized and cast-iron waterlines.  Moore stated the Town must formally approve the offer.

On motion by Commissioner Dixon, the Board adopted Resolution (2023) 1577, Adopting Capital Project Budget Ordinance – Galvanized and Cast-Iron Waterline Rehabilitation, Division of Water Infrastructure ARPA Project SRP-D-ARP-0120.  The motion carried unanimously.

6. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Relocate a Portion of the Middle Swamp Sewer Outfall

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure issued an Offer and Acceptance package to the Town on February 16, 2023.  He further stated that the funding offer, which is provided through the American Rescue Plan Act, is a $4,431,000 grant to relocate a portion of existing 36” diameter sewer outfall along Middle Swamp that is currently located in the floodplain/floodway.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Smith, the Board approved the funding offer and adopted Resolution (2023) 1578, Adopting Capital Project Budget Ordinance – Middle Swamp Sanitary Sewer Outfall Relocation, Division of Water Infrastructure ARPA Project SRP-W-ARP-0157.  The motion carried unanimously.

7. Consideration of a Resolution to Accept a Funding Offer from the Division of Water Infrastructure ARPA Funds for Assistance to Rehabilitate the Existing Pump Station in the Farmville Housing Authority

Rich Moore, from McDavid Associates, stated the Division of Water Infrastructure has issued an Offer and Acceptance package to the Town.  He further stated the funding offer, which is provided through the American Rescue Plan Act, is a $3,580,000 grant to replace existing sanitary sewer collection assets within the original section of the Farmville Housing Authority and rehabilitation of the existing sanitary sewer pump station.  Moore stated the Town must formally approve the offer.

 On motion by Commissioner Hobbs, the Board approved the funding offer and adopted Resolution (2023) 1579, Adopting Capital Project Budget Ordinance- Housing Authority Sanitary Sewer Improvements, Division of Water Infrastructure ARPA Project SRP-W-ARP-0251.  The motion carried unanimously.

8. Consideration of a Lease Agreement Between the Town of Farmville and the Farmville Community Garden

Town Manager Hodgkins presented a five-year lease agreement between the Town of Farmville and the Farmville Community Garden.  He recommended approval.

Commissioner Smith made a motion to approve the lease agreement.  The motion carried unanimously.

9. Reschedule Regular July Board of Commissioners Meeting to June 26, 2023

Town Manager Hodgkins asked the Board to reschedule the regular July Board meeting to June 26, 2023.

Commissioner Hobbs made a motion to reschedule the regular July Board meeting to June 26, 2023.  The motion carried unanimously. 

10. Reschedule September Board of Commissioners Meeting to August 28, 2023

Town Manager Hodgkins asked the Board to reschedule the regular September Board meeting to August 28, 2023.

 Commissioner Dixon made a motion to reschedule the regular September Board meeting to August 28, 2023.  The motion carried unanimously.

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackelford, the meeting adjourned at 6:15 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, May 1, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Jeffrey Fields, Youth Pastor for Salvation and Praise Church in Farmville, offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith. 

Citizen Presentations

Mayor Moore stated there were no citizen presentations at this time.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• The Dogwood Festival had another successful year even though the weather was not the best.
• Parks & Recreation is having their annual 5K Race on Saturday, May 13 at 8:00 a.m.
• Thursday in Park series begins in May and will be held on the following dates: May 18, June 15, July 20, August 17 and September 21

Financial Report

Finance Director Amy Johnson provided the financial report for the month of April, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Commissioner Smith made a motion for Agenda Item #4 to be removed from the Consent Agenda and placed under Items for Discussion as Agenda Item #8a.  The motion carried unanimously. 

On motion by Commissioner Smith, the Board approved the evening’s agenda as presented

Special Presentation

1. Proclamation Declaring May as Bicycle Month in Farmville – Mayor Moore

Mayor Moore presented a proclamation to Jeffrey Fields declaring the month of May as Bicycle Month and May 20, 2023 as Bicycle Safety Awareness Day in Farmville.

Public Hearing

2. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking Requirements for Certain Land Uses

Jaquasha Colon, from Stewart, Inc., presented an amendment to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  She stated the changes will bring the ordinance in line with current parking needs for various land uses.  Ms. Colon also stated the Planning Board voted unanimously on April 11^th to recommend to the Board of Commissioners to approve the amendments.

Mayor Moore declared the public hearing open at 5:53 p.m.

There being no further questions, Mayor Moore closed the public hearing at 5:54 p.m.

After a general discussion, Commissioner Hobbs made a motion to table this agenda item until the first Board of Commissioner’s meeting in June.  The motion carried unanimously.

Items for Consent

3. Approval of Minutes

To approve the minutes from the following session:

• April 3, 2023 – Regular Session

4. Resolution Approving Water Shortage Response Plan

     Agenda item moved to Agenda item #8a

5. Re-Appointment of Dogwood Advisory Committee Member – Donnie Greene

To adopt a resolution to re-appoint Donnie Greene as a member of the Dogwood Festival Advisory Committee

6. Re-Appointment of Library Board of Trustees Member – Robert Hughes

To adopt a resolution to re-appoint Robert Hughes for another term on the Library Board of Trustees

7. Re-Appointment of Library Board of Trustees Member – Marvin Moye

To adopt a resolution to re-appoint Marvin Moye for another term on the Library Board of Trustees

On a motion by Commissioner Smith, the Board adopted/approved the following:

• Approved the minutes from the April 3, 2023 regular session
• Adopted Resolution (2023) 1580, Re-Appointing a Member to the Dogwood Festival Advisory Committee – Donnie Greene
• Adopted Resolution (2023) 1581, Re-Appointing a Member to the Library Board of Trustees – Robert Hughes
• Adopted Resolution (2023) 1582, Re-Appointing a Member to the Library Board of Trustees – Marvin Moye

      The motion carried unanimously. 

Items for Discussion

8a. Resolution Approving Water Shortage Response Plan

Town Manager Hodgkins stated NC General Statute 143-355 (1) requires all units of government that provide public water service to develop and implement water conservation measures to respond to drought or other water shortage conditions as set out in a Water Shortage Response Plan.  Hodgkins stated a plan for the Town of Farmville has been developed and must be approved by the governing body prior to submittal for final approval by the NC Department of Environment and Natural Resources.

On motion by Commissioner Smith, the Board adopted Resolution (2023) 1583, A Resolution to Approve the Water Shortage Response Plan for the Town of Farmville.  The motion carried unanimously.

8. Community Organization Funding Requests for FY 2023/2024 Budget

• Presentation from Farmville Area Arts Council – no presenter
• Presentation from Farmville Community Garden – Eulalia Williams
• Presentation from Rescue and EMS – no presenter
• Presentation from Senior Council – Eulalia Williams
• Presentation from H.B. Sugg and Sam Bundy Schools – Matt Daniels and Alex Britt asked for funding for AVID supplies.
• Presentation from Historic H.B. Sugg School – no presenter
• Presentation from Pitt County Council on Aging – Rich Zeck

The Board agreed to discuss these requests at the Budget Workshop.

9. Presentation by Farmville Chamber of Commerce for FY 2023/2024 Budget

Kearney Long, a representative from the Farmville Chamber of Commerce, made a presentation request for funding for the fiscal year 2023/2024 and a plan for use of the funding for the coming year.

10. Presentation of Farmville Public Library’s 5-year Strategic Plan and 2023/2024 Action Plan

Library Director Angie Bates stated the State Library of North Carolina requires that all public libraries receiving state funding and those that are a part of the NC Cardinal Consortium to have a 5-year strategic plan.  She also stated they require each library director to set an annual action plan to aid in execution of the overall strategic plan.  Bates said, in addition, directors are required to submit an annual report to the State Library evaluating their library’s progress and outlining the new year’s action plan.  Bates requested approval of the 2023-28 Strategic Plan and the 2023-24 Action Plan.

On motion by Commissioner Dixon, the Board approved the Library 2023-28 Strategic Plan and 2023-24 Action Plan.  The motion carried unanimously.

11. Presentation of Town Manager’s Recommended Budget for FY 2023/2024,

      Announcement of Budget Workshop Date, and Setting of Public Hearing Date

Town Manager Hodgkins provided the Board with a copy of the proposed FY 2023/2024 budget and touched on some of the major components of the budget.  He asked the Board to set a date for the budget workshop and the public hearing.

After a general discussion, Commissioner Smith made a motion to hold the Budget Workshop on Monday, May 22 beginning at 8:30am at the Farmville Public Library and to hold the Public Hearing on the Budget on Monday, June 5.  The motion carried unanimously.   

 Citizen comments

Mayor Moore asked for citizen comments at this time.

 There were no additional comments.

Adjournment

On motion by Commissioner Shackleford, the meeting adjourned at 6:51 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 5, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Commissioner Bert Smith.

Citizen Presentations

Mayor Moore recognized Nicole Warren, who resides at 1877 Alton’s Trail in Farmville.

Nicole Warren expressed her concern for school safety and how she has made it her mission to find ways to make schools safer for kids, teachers and staff.  She started meeting with school and county officials and came up with a plan on how to improve school security.  They received quotes for bullet-resistant window film which gives first responders an extra 6 minutes of response time.  Ms. Warren stated that it would cost approximately $5,000 to place the film on the front windows and doors of Sugg Bundy School and if they placed the film on all the exterior doors of the building, it would cost $17,000.  She also proposed adding barricade devices for the doors of the classrooms, at a cost of $125 each.  Ms. Warren asked for their support.

Town Manager’s Comments

Town Manager Hodgkins stated everyone had been very busy lately but he really had no comments for the Board at this time.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of May, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested removal of Agenda Item #6.

On motion by Commissioner Smith, the Board approved the removal of Agenda Item #6.  The motion carried unanimously.

Commissioner Hobbs made a motion to approve the evening’s agenda as presented with the above change.  The motion carried unanimously.

Public Hearing

1. FY 2023/2024 Budget Ordinance

Town Manager Hodgkins requested adoption of the FY 2023/2024 Budget Ordinance. He stated that the minor changes requested by the Board at the budget workshop had been made.

Mayor Moore opened the public hearing on the FY 2023/2024 Budget at 5:43 p.m.

There being no further comments, Mayor Moore closed the public hearing at 5:44 p.m.

On motion by Commissioner Smith, the Board adopted Ordinance (2023) 1006, Town of Farmville Budget Ordinance for Fiscal Year 2023/2024 as presented in the agenda.  The motion carried unanimously.

Items for Consent

2. Approval of Minutes

To approve the minutes from the following session:

• May 1, 2023 – Regular Session
• May 22, 2023- Budget Workshop Session

3. Adoption of Ordinance Amending FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget Ordinance.

4. Approval of the Audit Contract For Year Ended June 30, 2023

To approve the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport.

On a motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the May 1, 2023 regular session and the May 22, 2023 budget workshop session
• Adopted Ordinance (2023) 1007, An Ordinance Amending the FY 2022/2023 Budget Ordinance
• Approved the audit contract for the year ended June 30, 2023 with Barrow, Parris & Davenport

The motion carried unanimously. 

Items for Discussion

5. Ordinance to Amend Chapter 157 of the Code of Ordinances Regarding Parking  Requirements for Certain Land Uses (Tabled at May 1, 2023 Meeting)

Town Manager Hodgkins stated that a public hearing was held at the May 1, 2023, Board of Commissioners meeting to receive citizen input on amendments to the Zoning Ordinance to revise parking requirements for certain land uses and certain zoning districts.  Due to some Commissioners having reservations, the Board tabled the matter until this meeting.  Hodgkins stated the proposed changes would bring the ordinance in line with current parking needs for various land used in Farmville and are similar to requirements in many other communities.

Andrea Radford from Stewart, Inc. provided some additional information and context for the proposed amendments.

After a discussion by the Board, Commissioner Dixon made a motion to approve the zoning text amendments and to revise the parking standards, so public parking on/off street within 1,000 feet is counted as parking spaces and to change 10% threshold for building expansion to a 20% threshold expansion before triggering new parking requirements.  The motion carried unanimously.  With this motion the Board also adopted Ordinance (2023) 1008, An Ordinance to Amend the Code of Ordinances, Title 1X, Chapter 157, Zoning, Regarding Parking Requirements for Various Land Uses.

6. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Agenda item removed.

7. Resolution Adoption the Pitt County Comprehensive Animal Services Ordinances in the Farmville Municipal Limits Effective July 1, 2023

Police Chief Jeffrey Spencer reminded the Board that, at the Budget Workshop, he had expressed interest in contracting animal services through Pitt County Animal Services, beginning on July 1, 2023.  He further stated that the Police and Public Works Departments are handling animal control within the Town of Farmville, but it is his belief that Pitt County will be a benefit to the Town and will provide equal or better services to the citizens and it would relieve the Town of this responsibility.  Chief Spencer asked the Board to adopt the Pitt County Animal Control Ordinance and to approve the contract for animal control services agreement.

Commissioner Smith made a motion to adopt Resolution (2023) 1584, A Resolution Adopting the Pitt County Comprehensive Animal Services Ordinance in its Municipal Limits Effective July 1, 2023, and to approve the Contract for Services Between Pitt County and Town of Farmville for Animal Control Services. The motion carried unanimously.

8. Adoption of Grant Project Ordinance for Use of American Rescue Plan Funds

Town Manager Hodgkins stated as part of the guidelines established by the US Treasury Department, the Town of Farmville is required to establish and implement certain policies regarding the handling and expenditure of American Rescue Plan funds.  Hodgkins further stated that the Town received its entire allocation of $1,518,275 as of last August and adopted several policies at the August 29, 2022, Board of Commissioners meeting to guide the use of these funds.  Hodgkins requested adoption of a grant project ordinance which will recognize and permit use of these American Rescue Plan enabled funds for reimbursement of certain personnel expenses and for projects that would not have been feasible without these funds such as public safety, building, and recreation improvements.

On motion by Commissioner Dixon, the Board adopted Ordinance (2023) 1009, Grant Project Ordinance for the Town of Farmville American Rescue Plan Act of 2021:  Coronavirus State and Local Fiscal Recovery Funds.  The motion carried unanimously.

Closed Session

On motion by Commissioner Dixon, the Board adjourned into closed session at 6:12 p.m. pursuant to G.S. 143-318.11(a)(6) to discuss matters relating to personnel.  The motion carried unanimously.                                                                             

 On motion by Commissioner Dixon, the Board returned to regular session at 6:18 p.m.  The motion carried unanimously.

 On motion by Commissioner Hobbs, the Board approved a $5,000 increase to the Town Manager’s salary.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no additional comments.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:20 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, June 26, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Alma Hobbs, Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.

Mayor Moore called the meeting to order at 5:30 p.m.

Paul Ellis offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Town Manager’s Comments

Town Manager Hodgkins made the following comment(s) to the Board:

• Independence Day Celebration will be held on July 3^rd  on the Town Commons with the Tar River Community Band and fireworks should be around 9:00 p.m.
• The Pride and Joy Saxophone Ensemble will be giving a free concert on the Town Common on July 31 beginning at 6:00pm.

Financial Report

Finance Director Amy Johnson provided the financial report for the month of June, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

There were no changes.

 On motion by Commissioner Smith, the Board approved the agenda as presented.  The motion carried unanimously. 

Proclamation- Mayor Moore

1. Declaring July as Parks and Recreation Month in Farmville

Mayor Moore read a Proclamation declaring July as Parks and Recreation Month in Farmville.

Special Presentation

2. Letter of Support for Sugg Bundy Safety Initiative

Mayor Moore read and presented a letter of support to Nichole Warren for proposed safety improvements at Sugg Bundy and other Farmville schools.

Public Hearing

3. Ordinance to Amend Chapter 157 of the Code of Ordinances to Change the  Official Zoning Map of the Town of Farmville by Rezoning Parcel 89883 Located on the Northwest Corner of the Intersection of West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID)  to Office and Institutional District (O&I)

Town Manager Hodgkins stated the public hearing was to receive citizen input on a proposal to rezone Parcel #89883, located on the northwest corner of the intersection on West Marlboro Road and South Fields Street from Highway Business District (HBD) and Industrial District (ID) to Office and Institutional District (O&I).

Mayor Moore declared the public hearing open at 5:45 p.m.

 Drake Brinkley, with Ward & Smith Attorneys, stated that the rezoning was consistent with the surrounding areas and was necessary to accommodate plans by Pitt Community College to establish a new satellite campus on the site.

Dr. Rouse, president of Pitt Community College, explained the vision for the property.  He further explained that they hope to establish an Applied Technology Center, a small business center, a business incubator, and a small conference center to hold short-term workforce training.

       AC Salaam, a Farmville citizen, expressed her support of this rezoning.

       There being no further comments, Mayor Moore closed the public hearing at 5:53 p.m.

On motion by Commissioner Smith, the Board approved the rezoning request and adopted Ordinance (2023) 1010, Ordinance Amending Chapter 157 Zoning, The Official Zoning Map of the Town of Farmville.  The motion carried unanimously.

 Items for Consent

4. Approval of Minutes

To approve the minutes from the following session(s):

• June 5, 2023 – Regular Session
• June 5, 2023 – Closed Session

5. Adoption of Ordinance Amending the FY 2022/2023 Budget Ordinance

To adopt an ordinance amending the FY 2022/2023 Budget to cover any final over expenditures based on predicted June 30, 2023 balances.

6. Resolution Declaring Personal Property as Surplus

To adopt a resolution declaring certain personal property as surplus and to authorize the sale utilizing methods available under NCGS 160A-266.

On motion by Commissioner Hobbs, the Board adopted/approved the following:

• Approved the minutes from the June 5, 2023 regular session and the June 5, 2023 closed session
• Adopted Ordinance (2023) 1011, An Ordinance Amending the FY 2022/2023 Budget Ordinance
• Adopted Resolution (2023) 1585, Resolution Authorizing Town Manager to Dispose of Surplus Personal Property

The motion carried unanimously.

 Items for Discussion

7. Request by GFL to Change Yard Waste Collection from Every Wednesday to Every Friday

Town Manager David Hodgkins stated that GFL has requested that the Town of Farmville permit the collection of yard waste to shift from every Wednesday to every Friday to allow the contractor to better utilize its resources and create better operational efficiencies.  He also said that moving the service to Friday will allow for better availability of replacement trucks should the primary yard waste truck ever break down.

Commissioner Smith made a motion to change the collection date from Wednesday to Friday with the effective date to be August 4, 2023.  The motion carried unanimously.

8. Resolution to Support Installation of an All-Way Stop at May Boulevard and Cooperative Way

Town Manager Hodgkins stated that at the Town’s request, NCDOT studied the accident rate at the intersection of May Boulevard and Cooperative Way and has determined that installation of an all-way stop at this intersection would be an effective safety measure to reduce vehicular accidents at this location.  Hodgkins asked the Board for their support and approval.

Commissioner Dixon made a motion to support the installation of the all-way stop at the intersection of May Boulevard and Cooperative Way by NCDOT by adopting Resolution (2023) 1586, A Resolution to Support the Installation of an All-Way Stop at May Boulevard and Cooperative Way.  The motion carried unanimously.

 Resolution Authorizing ARPA Grant Services Agreement with the NC League of  Municipalities

Town Manager Hodgkins stated that the State of North Carolina has allocated American Rescue Plan funds received from US Treasury Department to the NC League of Municipalities for the purpose of providing technical assistance in securing and administering grants for use by Towns utilizing funds from the Local Fiscal Recovery Fund in the Revenue Replacement funding category.  Hodgkins further stated the Town has been invited to participate in this program and could receive up to $30,000 in services to further local projects at no cost to the Town.  He asked the Board to adopt a resolution to authorize participation in the program and to sign the Technical Assistance Memorandum of Agreement that would formalize the relationship.

On motion by Commissioner Smith, the board adopted Resolution (2023) 1587, Resolution to Approve a Municipal Accounting Services, Cybersecurity and Technical Assistance Memorandum of Agreement.  The motion carried unanimously.

 Citizen Presentations

Mayor Moore asked if there were any citizen presentations at this time.

AC Salaam expressed that her heart hurt for the young people living in cars and sleeping in cars.

Adjournment

On motion by Commissioner Dixon, the meeting was adjourned at 6:41 p.m.  The motion carried unanimously.

The Farmville Board of Commissioners met in regular session on Monday, August 7, 2023 at 5:30 p.m. in the Municipal Building Courtroom with Mayor John Moore presiding.  Present for the meeting were Commissioners Bert Smith, David Shackleford and Jamin Dixon; Town Attorney Christopher Edwards, Town Manager David Hodgkins and Town Clerk Amy B. Johnson.  Commissioner Alma Hobbs was absent.

Mayor Moore called the meeting to order at 5:30 p.m.

Commissioner David Shackleford offered the invocation, which was followed by the pledge of allegiance to the flag led by Mayor John Moore.

Citizen Presentations

Mayor Moore recognized A.C. Salaam, who resides at 4015 South Main Street in Farmville.

Salaam expressed her concern over drainage problems due to ditches being full of vegetation.

Etsil Mason, former Farmville Mayor, asked the Board to explore the possibility of having 2 fire station locations within the town, keep the current fire station where it current is and add an additional station across the railroad tracks near the Industrial Park area, which would lend itself to more opportunity for grants as well.

Town Manager’s Comments

Town Manager Hodgkins stated:

• The Town has begun working with NCLM and a 3^rd party vendor, Witt O’Brien, to access grants for various capital projects, with the fire station being top of the list
• Ripe Revival, an organization that works to bring fresh food to rural areas, has been talking to Zach Hackney, from the Farmville Community Garden, about the possibility of a mobile Farmers’ market in Farmville. More will be presented on this at the August 28 meeting.
• May Museum is hosting its 3^rd “Music in the Park” event on August 17^th .

Financial Report

Finance Director Amy Johnson provided the financial report for the month of July, 2023.

Changes/Additions/Deletions to Agenda

Mayor Moore asked if there were any additional changes to the agenda.

Town Manager Hodgkins requested the addition of Agenda item #7- Annexation Petition from Britt Development (on behalf of C. Bynum Satterwhite).

On motion by Commissioner Dixon, the Board approved the addition of Agenda Item #7- Annexation Petition from Britt Development.  The motion carried unanimously.

Items for Consent

1. Approval of Minutes

To approve the minutes from the following session:

• June 26, 2023 – Regular Session

2. Re-Appointment of Housing Authority Board Member – Sheri Von Schriltz

To adopt a resolution re-appointing Sheri Von Schriltz as a member to the Farmville Housing Authority Board.

On a motion by Commissioner Dixon, the Board adopted/approved the following:

• Approved the minutes from the June 26, 2023 regular session
• Adopted Resolution (2023) 1588, Resolution Re-Appointing a Member to the Farmville Housing Authority Board- Sheri Von Schriltz

The motion carried unanimously. 

Items for Discussion

3. Consideration of a Resolution to Accept a Funding Offer from the Division of

     Water Infrastructure ARPA Funds for a Water System Asset Inventory and

     Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $140,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

• Water system rate evaluation
• Prepare short/long range water system evaluation
• Update the Town’s GIS system
• Prepare Capital Improvement Plan and Asset Management Plan

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1589, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Water System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project AIA-D-ARP-0308.  The motion carried unanimously.

4. Consideration of a Resolution to Accept a Funding Offer from the Division of

Water Infrastructure ARPA Funds for a Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Division of Water Infrastructure issued an “Offer and Acceptance” package to the Town on June 16, 2023, which included a $665,000 grant funding offer provided through the American Rescue Plan Act.  Moore further stated that the grant would include the following:

• Clean and video inspect the Town’s sewer collection system to identify inflow/infiltration
• Sanitary sewer system rate evaluation
• Prepare short/long range sewer system evaluation
• Update the Town’s GIS system
• Prepare Capital Improvement Plan and Asset Management Plan

Moore continued by requesting the Board to formally approve the obligated funding.  He asked the Board to approve the Resolution Accepting the Funding Offer and Adopting the Capital Project Budget Ordinance.

On motion by Commissioner Smith, the Board made a motion to accept the offer by adopting Resolution (2023) 1590, Resolution Approving Offer and Acceptance Adopting Capital Project Budget Ordinance, Sewer System Asset Inventory and Assessment, Division of Water Infrastructure, ARPA Project VUR-AIA-W-ARP-0020 & AIA-W-ARP-0207.  The motion carried unanimously.

5. Consideration of a Resolution Selecting a Technical Services Provider for the

ARPA Funded Water System Asset Inventory and Assessment Study and the ARPA Funded Sanitary Sewer System Asset Inventory and Assessment Study

Rich Moore, from McDavid Associates, stated that the Town was awarded American Rescue Plan Act Asset Inventory and Assessment grants by the State Water Infrastructure Authority, and following award of funds the Town followed the direction of the funding agency and proceeded with procurement of technical services.  Moore further stated a “Request for Qualifications” was distributed on June 30, 2023, and the deadline for receipt of proposals was July 25, 2023, with only a single proposal being received for each project.  Moore asked for the Board’s support in moving forward with project implementation and requested the Board select an engineering service provider based on proposals received.

On motion by Commissioner Dixon, the Board made a motion to adopt Resolution (2023) 1591, Resolution Selecting Engineering Service Provider American Rescue Plan Act Projects, VUR-AIA-W-ARP-0020 / AIA-W-ARP-0207 – Sanitary Sewer AIA, AIA-D-ARP-0208- Water System AIA.  The motion carried unanimously.

6. Consideration of Amendments to the Public Meeting Room Use Guidelines at the

     Farmville Public Library

Library Director Angie Bates stated that since the new Library Building opened in May 2021, the David Belk Cannon Auditorium has been able to be rented for use by the public “Monday through Sunday from 9:00 a.m. until 10:00 p.m. due to the library’s ability to close-off the entry way and auditorium from the rest of the library.  Bates added that use of the auditorium by the public for private parties, reunion celebrations, baby and bridal showers have increased greatly during the past fiscal year.  She explained these parties have had instances where party goers got inside the main part of the library after hours, sliding down banisters, racing rolling chairs, playing loud music and not to mention that the floor in the auditorium has already been replaced due to misuse.  Bates stated that if the private parties are to continue after hours, then the  library will need to hire a facility monitor to be in the library during this time.  She recommended making one of two policy revisions with the first revision (Option A) to eliminate the party venue status of library completely so that no private parties could be held during or after library hours, or her second policy revision (Option B) would be to continue to allow private parties during and after hours in the library but would require a facility monitor to be in the library during after-hour use.

Commissioner Smith made a motion to accept the Amendment Option A as a revision to the Library Meeting Room Policy, which eliminates the party venue status of the library completely so that no private parties can be held during or after library hours.  The motion carried unanimously.

7. Annexation Petition from Britt Development

Planning Director Justin Oakes stated that the Town had received a petition from Dale and Alison Britt of Britt Development, requesting annexation of a parcel located on Stantonsburg Road in Farmville.  Oakes further stated per NCGS 160A-31, the Board of Commissioners must direct the Town Clerk to investigate the sufficiency of the petition to determine if it were proper and schedule a public hearing on the matter for August 28, 2023.

Commissioner Smith made a motion to adopt Resolution (2023) 1592, Resolution Directing the Town Clerk to Investigate the Sufficiency of a Petition for Annexation, and to adopt Resolution (2023) 1593, Resolution Fixing the Date of Public Hearing on the Question of Annexation Pursuant to G.S. 160-31.  The motion carried unanimously.

Citizen comments

Mayor Moore asked for citizen comments at this time.

There were no additional comments.

Adjournment

On motion by Commissioner Smith, the meeting adjourned at 6:04 p.m.  The motion carried unanimously.